Claudia Smith Email & Phone Number

Schertz, Tx, Us

Oversight & Best Practices: Apply expert judgment to interpret issues, solve complex problems, and develop best practices, advising management on subcontract strategies and execution.Cross-Functional Collaboration: Coordinate with multiple departments on contract and subcontract matters, drafting responses to customer inquiries and requests to ensure alignment and responsiveness.Policy & Training Development: Authored and implemented subcontracts policy and procedures; provided formal training to employees to ensure process consistency and compliance.Contract Negotiations & Administration: Negotiated and executed NDAs, Teaming Agreements, and various contract types (Fixed Price, T&M, LOE, IDIQ) with subcontractors and consultants. Managed subcontracts from initial funding actions (ATPs, Purchase Orders, BOAs) to close-out.RFP & Compliance Leadership: Created RFP solicitations to meet Government and Company standards; collaborated with the Contracts Manager to develop prime contract flow-downs.Contract Administration & Program Support: Dual role as Contract Administrator for multiple programs, ensuring contract and subcontract activities are consistent with prime contract requirements and operational goals.Pricing & Cost Analysis: Evaluated supplier proposals, conducted cost and price analysis, and led negotiations on terms and conditions.Risk Management: Analyzed risks associated with subcontracts, identified mitigations, and proactively resolved issues to support program objectives.Reporting & Performance Metrics: Led internal metrics tracking, small business goal reporting, and subcontract performance to keep stakeholders informed of progress toward strategic goals.Prime Contract Administration: Supported Prime Contract management and ensured compliance, contributing to successful contract awards.SharePoint Implementation: Developed a SharePoint site for online purchase requisitions, streamlining and centralizing the purchase requisition process.

Oversight & Best Practices: Apply expert judgment to interpret issues, solve complex problems, and develop best practices, advising management on subcontract strategies and execution.Cross-Functional Collaboration: Coordinate with multiple departments on contract and subcontract matters, drafting responses to customer inquiries and requests to ensure alignment and responsiveness.Policy & Training Development: Authored and implemented subcontracts policy and procedures; provided formal training to employees to ensure process consistency and compliance.Contract Negotiations & Administration: Negotiated and executed NDAs, Teaming Agreements, and various contract types (Fixed Price, T&M, LOE, IDIQ) with subcontractors and consultants. Managed subcontracts from initial funding actions (ATPs, Purchase Orders, BOAs) to close-out.RFP & Compliance Leadership: Created RFP solicitations to meet Government and Company standards; collaborated with the Contracts Manager to develop prime contract flow-downs.Contract Administration & Program Support: Dual role as Contract Administrator for multiple programs, ensuring contract and subcontract activities are consistent with prime contract requirements and operational goals.Pricing & Cost Analysis: Evaluated supplier proposals, conducted cost and price analysis, and led negotiations on terms and conditions.Risk Management: Analyzed risks associated with subcontracts, identified mitigations, and proactively resolved issues to support program objectives.Reporting & Performance Metrics: Led internal metrics tracking, small business goal reporting, and subcontract performance to keep stakeholders informed of progress toward strategic goals.SharePoint Implementation: Developed a SharePoint site for online purchase requisitions, streamlining and centralizing the purchase requisition process.

Subcontract Management: Oversaw construction and professional service Firm Fixed Price subcontracts, handling all phases from RFP development and proposal evaluations to execution, administration, and close-out.Cost & Price Analysis: Conducted thorough cost/price analysis to ensure price reasonableness and compliance, managing all subcontract modifications and maintaining adherence to FAM regulations and company policies.Cross-Functional Coordination: Collaborated with program management, project control, finance, and accounting teams to ensure subcontractor compliance with terms and conditions, addressing performance issues and modifications proactively.Invoice Review & Compliance: Reviewed monthly subcontractor invoices to verify accuracy and compliance, provided guidance on funding oversight, and ensured contract terms were met.Regulatory Compliance: Ensured that all subcontracting activities complied with FAA regulations, Parsons’ purchasing policies, and all applicable procedures, delivering accurate monthly reports and maintaining audit readiness.

Comprehensive Procurement Management: Directed acquisition planning, proposal evaluations, cost/price analysis, contract execution, and administration for labor services supporting various prime contracts.Subcontract & Contract Administration: Managed FFP and Cost Reimbursable subcontracts, including IDIQ and Task Orders for Time & Material and Not-to-Exceed contracts. Led contract modifications, negotiated deviations, and ensured compliance with FAR regulations and internal policies.Cross-Functional Coordination: Acted as a liaison between Project Managers, subcontractors, program management, project control, finance, accounting, vendors, and customers to maintain seamless communication and ensure compliance and performance alignment.Team Leadership: Managed a team of nine subcontract and procurement professionals across multiple states (6 in Texas, 1 in Utah, 2 in Virginia), fostering collaboration and consistency across locations.Risk Management & Compliance: Conducted in-depth reviews of post-award modifications, analyzed scope change proposals, and ensured adherence to company standards and regulations, providing prompt resolution to any contract deficiencies.

Vendor Evaluation & Selection: Oversaw vendor quote solicitation, evaluation, and selection processes, ensuring quality and cost-effectiveness for program needs.End-to-End Purchase Order Management: Managed Purchase Orders from initiation through to completion, maintaining accuracy and compliance with contract terms throughout the lifecycle.Cross-Department Collaboration: Coordinated with program management, project control, finance, and accounting to ensure vendor performance, addressing any modifications or issues as needed.Invoice & Compliance Oversight: Reviewed monthly subcontractor invoices for accuracy and adherence to PO terms, providing necessary funding oversight and guidance.P-Card Program Management: Administered the Wells Fargo P-Card program, successfully reconciling up to $200,000 in monthly transactions, ensuring compliance and accurate record-keeping.

Onboarding & Employee Coordination: Organized and managed all onboarding activities for new employees, ensuring a seamless integration into the organization.Data Management: Accurately entered employee timesheets and expense reports, maintaining up-to-date and compliant records within the system.Interview & Proposal Support: Coordinated interviews between the Regional Program Manager and Project Managers; managed final submission of proposals.Administrative Support: Assisted the Regional Program Manager with a range of administrative tasks to support program efficiency and compliance.

Travel Coordination: Arranged travel for technicians across remote Alaskan villages, Saipan, and Hawaii, ensuring logistical needs were met for successful field operations.Timesheet & Expense Tracking: Monitored, tracked, and uploaded timesheets and expenses for traveling employees, ensuring accurate and timely submissions.

Master, Business Administration

Bachelor, Business Administration