Provided Administrative Support to the Project Directors as well as Project Managers and Superintendents with the everyday operation on a construction job sitePrepared Subcontracts and Purchase Orders for execution and mailingPrepare Change Orders, Work Orders, and Purchase Orders. Assist Subcontractors and Vendors on various aspects of the project (i.e. missing documentation, monthly pay applications, process invoices etc.)Performed such task as answer/direct incoming calls and take messages as necessary, open and distribute all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mailKept Project Directory, Master File Index, and Subcontractor Index updated and currentMaintained filing system (Job site requirements and distribution of Division Office copies)Maintained Subcontractors Document Tracking Logs as well as Subcontractor Payment LogsTracked, reviewed, processed and maintained Company Certificate of Insurance (COI) as well as Subcontractor and Vendor COI. Made sure they were up to date and compliant by Contract standardMaintained office supplies/equipment, ordered and scheduled maintenance as necessaryAssisted staff in project closeout responsibilities, including archiving of files, utilize Field and Job Cost Procedures and maintained job site filing

Provided Administrative support to the Vice President of Operations, Office Manager, Project Managers and Superintendents with the everyday operation on a construction job siteAssisted the Office Manager in the preparation of Change Orders, Work Orders, and Purchase OrdersCoordinate travel and hotel arrangements for Vice President of Operations, Project Managers and field staffManaged calendar for Vice President of Operations and Project ManagersPrepare and process pay applications and invoicesPrepare and maintain general job site files, Subcontractor/ Vendor files, Subcontractor safety documents and various logsPerform basic administrative functions to include typing, data entry and assisting callersRetrieved and file corporate documents, records, and reportsGreet visitors and determine whether they should be given access to specific individuals

Provided administrative support to Project Managers and Superintendents with the everyday operation of construction job sitePrepare Change Orders, Work Orders, and Purchase Orders. Assist Subcontractors and Vendors on various aspects of the project (i.e. missing documentation, monthly pay applications, process invoices etc.)Prepare and maintain general job site files, subcontractor / vendor files, subcontractor safety documents and various logsInteract with Developers, Property Managers, Superintendents, Subcontractors, Vendors, Suppliers and other personnelCoordinate travel and hotel arrangements for Project Managers and field staffManaged calendar for Project ManagersFile and retrieve corporate documents, records, and reportsGreet visitors and determine whether they should be given access to specific individualsPerform basic secretarial functions to include typing, data entry, assisting callers and maintaining confidentiality