Process approximately 100 accounts payable invoices monthly utilizing SAP.Create, maintain, and reconcile purchase orders in SAP.Month end close activities including journals, account reconciliation, cost reclass, and inventory adjustments.Monthly, quarterly, and yearly financial reporting and variance analysis.Annual budget and forecast preparation.Weekly payroll processing and submission in Kronos.Inventory reporting, adjustment, and reconciliation.Waste billings for non-paper sales.Research and explain cost variations.Prepare and submit capital requests, close and capitalize capital projects.

Accounts payable processing in SAP, OnBase, and BrainwareApproval and authorization verificationBilling trend and anomaly evaluationPurchase order paymentPurchasing card/credit card administrationJournal voucher preparation and entrySRM shopping cart submissionContract initiationInventory managementVendor relationsCustomer serviceReporting

Accounts payable processing in BannerPurchasing card reviewPurchase order reconciliationProcess improvement and efficiency1099 reconciliation utilizing ArgosProcedure guidanceOffice supply inventory and replenishmentSales tax return preparation and submissionInvoice and journal entry scanning and indexingExpense transfer preparationCustomer serviceVendor relationships

Payroll processing utilizing QuickBooks941 tax reporting and submissionAccounts payable processing and paymentInvoicing and accounts receivable managementBank depositsBudget reportingCash managementBank statement reconciliationCustomer service

Management and administration of Doc-link and Solomon softwareReconciliation, reporting, and submission of State and local sales and use tax for CO, KS, NE, and WYReporting and remittance of Dual party relay and occupation tax for NEReporting and remittance of E-911 and universal service fund for COEstablishment of vendors in Microsoft Dynamics SolomonProduction and submission of 1099'sDirected staff on processes, software issues, check runs, and vendor reconciliationsAccounts payable aging reportsAmerican Express and Visa corporate card managementReceived and reconciled expense reports in ConcurImproved processes and procedures for efficiencyGeneral ledger reconciliationVendor relationsCustomer service

Prepared, input, produced, and mailed bi-monthly A/P invoices. Researched unpaid invoices and statement discrepancies. Worked with vendors to resolve invoicing and payment issues. Accepted and input utility payments, miscellaneous receivables, and court fines. Issued animal licenses. Answered phones and assisted customers with various questions and concerns regarding all types of issues. Input and reviewed journal entries. Counted and balanced cash drawer and prepared daily deposits.

Self taught many aspects of position due to new management and long-term vacancy of this desk. Compile project expenses and prepare invoices for submission to Caltrans (FHWA) and other agencies. Assemble bid summaries and award packages in accordance with Caltrans and Federal requirements. Assist in preparation of annual budget and quarterly budget reviews for presentation to CEO. Invoice clients monthly for permits, survey documents, and damage to County roads and bridges. Claimed and invoiced over $535K from Caltrans that was under threat of immediate de-obligation. Researched and identified over $2.6M in OES FEMA payments in relation to 2006 storm damages. Created an Excel spreadsheet of OES, FEMA, Caltrans, and County project numbers and payments detailing pertinent fiscal information on payments received over two years prior to my employment. Reconciled and input over $7.3M in revenue to CAMS (Cost Accounting Management System) and balanced to MUNIS (County Auditor software). Balance weekly deposits and reconcile petty cash. Review and approve weekly A/P invoices and bi-weekly payroll for approximately 100 staff. Perform month end close process in CAMS. Prepare monthly cost-reimbursement invoices. Resolve inventory overages and posting errors.

Established and maintained project files, set up award accounts, notified faculty of new awards, extensions, and augmentations. Analyzed award financial activity, provided cost share and expenditure documentation. Reviewed and approved purchase orders, payroll/human resources appointments and forms, invoices, check requests and other financial documents. Prepared monthly, quarterly, and annual fiscal reports for sponsors. Monitored subcontractor expenses and cash balances, followed up on outstanding receivables. Resolved financial discrepancies on projects.

Prepared employee benefits proposals for clients utilizing Excel and online quoting engines. Researched Rate Adjustment Factors and employee status to determine appropriate rates. Reviewed employer/employee applications for completeness prior to submission to carriers. Worked with carriers and clients to ensure all information and applications are submitted timely. Interacted with carriers regarding quotes, coverage, and rates on new and existing policies.

Coordinated processing of payroll, accounts payable/receivable, banking, for multi-funded non-profit agency with excess of $10M in annual funding. Prepared 30+ program budgets ranging from $50K to over $3M annually. Prepared and reviewed monthly budget reports and invoicing for funding agencies, board members, and department directors. Maintained accounting records and grant contract files. Alerted directors of budget restrictions and managed expenditures within OMB guidelines. Reported fiscal data utilizing Excel and Micro Information Products (MIP – Sage) software. Managed cash flow and banking functions and relationships. Handled year-end closing process and acted as direct contact for auditors during yearly single-audit. Developed and maintained positive working relationships with funding sources and vendors. Approved and audited bank reconciliations and petty cash reimbursements. Reconciled General Ledger and Workers’ Compensation reporting forms.

Processed computerized accounts payable and expense reports for eight distribution centers, over $1M annually. Researched unpaid invoices and account discrepancies. Prepared monthly accruals. Monitored general ledger for posting errors. Provided coverage in payroll processing and performance reporting.

Processed & audited commissions and receivables for over 100 insurance agents. Balanced general ledger accounts and performed daily bank reconciliation. Prepared and approved all aspects of accounts payable and accounts receivable. Input daily cash receipts, processed reports and checks. Performed nightly back-ups of IBM System 36 and Network Servers. Installed, updated, and removed software as needed.