Office Administrator
Current• Front Desk, responsible for meeting and greeting clients in a professional manner• Dealing with queries from clients or others who call into or telephone reception• Answering the telephone in a pleasant and professional manner and putting calls through to the appropriate person or taking messages I accordance with agreed procedure• Ensuring front of house is safe at all times, clean, tidy and all marketing and other materials are well stocked and appropriate• Photocopying… Show more • Front Desk, responsible for meeting and greeting clients in a professional manner• Dealing with queries from clients or others who call into or telephone reception• Answering the telephone in a pleasant and professional manner and putting calls through to the appropriate person or taking messages I accordance with agreed procedure• Ensuring front of house is safe at all times, clean, tidy and all marketing and other materials are well stocked and appropriate• Photocopying documents or ID for clients and certifying them with relevant stamps• Dealing with payments from clients and filling out relevant paperwork for the Finance Team for processing• Organising the booking of meeting rooms• Open, sort and distribute all incoming post, in accordance with current procedures• Collate and prepare all outgoing post and DX• Assisting with catering of meeting rooms with refreshments• Ordering stationery• Booking all holidays across the team of six receptionists• Providing cover to relevant offices during holiday periods• Organising and carrying out team meetings and minuting them• Providing Monthly Operations Report and reporting in Operations meetings with senior partner and senior management team• Mentoring and training of office apprentice• Implemented positive changes to help evolve and create consistency with customer service across all offices• Carrying out Workstation Assessments for all new joiners• Fire Warden• General administration as required by colleagues or Line Manager Show less