Colleen Grant Email & Phone Number

New York, New York, United States

Greater New York City Area

- Lead a team in planning, evaluation, refinement, and execution of first ever comprehensive survey of NYPL’s special collections, consisting of nearly 1 million items. Direct progression of the survey across three research libraries. Provide quality control, data analysis, and reporting for the survey team.- Assist in emergency response and recovery as member of NYPL Research Libraries Emergency Action for Collections Team; serve on the Research Library Emergency Committee to bolster emergency preparedness. - Inform and support expansion of newly-created Collection Management program for the Research Libraries through renewal of environmental monitoring, integrated pest management, and collections care. - Collaborate with representatives from across the Library including Conservation, Registration, Facilities, Security, and Curatorial to implement preventive conservation best practices.

Washington D.C. Metro Area

• Led a team of nine to oversee lead dust decontamination and movement of 5,000 objects to a new storage facility. Served as liaison between my team, multiple other contractors, and Smithsonian staff. Coordinated object tracking, packing/unpacking, and movement. Oversaw object handling by team members and contractors to ensure proper handling and care.• Contributed to and oversaw the full inventory (including photography, housing, and storage relocation) of the collection, which includes objects of a wide range of types and sizes from the National Museum of American History, the National Museum of Natural History, and the National Postal Museum.• Photographed objects during inventory that met the standards of NMAH's Digital Asset Management system.• Worked with facilities staff and contractors to monitor environmental conditions in object storage space and recorded temperature and humidity data daily to help resolve issues.• Created custom, museum-quality housing for approximately 800 objects and completed a shelf survey of 4,500 objects from NMAH; reconciled location discrepancies in Mimsy XG.• Participated in hiring four new team members; independently trained them in project responsibilities, administration, and workflow.• Worked with fine art handlers to determine the configuration and contents of object storage crates. Created a system to track the measurement, delivery, and packing of each crate.• Wrote bi-weekly reports on project progress for stakeholders. Initiated meetings with my team and Smithsonian staff to improve communication and troubleshoot issues.

Washington D.C. Metro Area

Coordinated and supervised activities associated with the Department’s 115 Ph.D. students: processed travel reimbursements, initiated the distribution of student funding packages, facilitated student employee hiring, and maintained paper and electronic records; developed and implemented training for Executive Aide position; organized and maintained over 350 Ph.D. applicant files and served as liaison between applicants and Department; planned and facilitated new student orientation and accepted student open house for more than 50 people; coordinated travel, hotel, and meal arrangements and processed reimbursement claims for Department guests; worked with a team to write, design, and distribute bi-annual newsletter sent to more than 8,000 alumni/students

Interviewed, hired, and supervised the performance of four staff assistants; organized, distributed, compiled, and analyzed course evaluations for more than 3,000 students each semester for four semesters; completed successful re-design of the course evaluation structure that is more user-friendly and reduces margin of error' managed, edited, and assisted in the design of Department website and social media; provided administrative and clerical support to faculty and students and responded to general inquiries from prospective students, current students, parents, faculty, and staff

Gelman Library

Developed archival processing plans, appraised, re-housed, and cataloged (using Archivist’s Toolkit archival data management system) over 20 collections of papers, photographs, and objects; added and edited holdings information in Voyager integrated library system; physically processed and shelved new acquisitions; completed partial inventory projects; organized and compiled initial research and object list for online exhibit using Omeka web publishing software

Suitland, Md

Packed/unpacked, photographed, and processed of more than 30 incoming/outgoing loan artifacts; conducted partial collection inventories and updated artifact locations; updated over 185 artifact records; compiled artifact and exhibition installation/deinstallation documentation paperwork for couriers; wrote loan approval/renewal letters; generated exhibition, loan, and artifact history reports

Washington D.C. Metro Area

Condition reported, photographed, re-housed, researched, and catalogued new acquisitions and loans; cleaned objects and exhibit areas; monitored gallery environmental conditions; scanned photographs for Spring 2013 exhibit, prepared objects for travel and display

Administrative assistant to faculty and staff

Researched and catalogued objects from collections of former Justices into The Museum System (TMS) database; researched and edited photographs for Fall 2010 exhibit; moved, handled, deframed, stored, and helped install various objects; educated groups of up to 200 people about the history and function of the Supreme Court

Education Department: wrote and presented painting descriptions for the vision-impaired Registrar’s Department: researched past exhibitions and updated records on TMS database

Delivered and filed case documents for Wilmington, Delaware personal injury firm

M.A., Museum Studies With Concentration In Collections Management

B.A., Art History, Summa Cum Laude

Activities and Societies: Phi Beta KappaMinor in Business Administration

High School Diploma