Colleen O'Connor Email & Phone Number

San Diego, Ca, Us

San Diego, California, United States

In my current role, I support the Chief Financial Officer, Chief Business Officer, and the Business Development Team in daily business activities by updating calendars, scheduling meetings, and preparing briefing materials for conferences. I prioritize projects, respond to phone calls, and screen emails to determine importance or required action. I edit and assemble slides for presentations as well as track projects from various departments to provide progress reports. I also arrange domestic and international business trips by reserving airfare, hotels, ground transportation, and meals. In addition, I prepare expense reports and monitor operational budgets to meet performance goals.Key Accomplishment:• Planned employee appreciation events by selecting venues, coordinating room layouts, reserving catering, and ordering awards, leading to an increase in employee engagement.Made administrative decisions and handled correspondenceEngaged with high level contacts inside and outside the companyCollected and prepared information for use in discussions and meetings of Executive staff and outside individuals as well as department team membersCoordinated, edited and assembled slides for presentations and provided assistance with collecting and effectively presenting executive-level informationArranged department and group meetings, ensuring all necessary information is available for discussion; helps track department level projects, activities and resultsCoordinated domestic and international travel arrangementsPrepared expense reports Planned employee appreciation eventPlanned logistics (venue, hotel rooms, meals) for offsite executive management meeting

For this position, I completed a short term contract to recruit an Operations Assistant for the company's CEO. I drafted the job description and explained company values to find quality professionals. I reviewed cover letters and resumes, completed phone interviews, and built a short list of candidates. Finally, I coordinated video interviews with potential employees and the CEO as well as crafted interview questions and assisted the executive leader in candidate selection.

Arlington, Va

While in this role, I served as a Consultant, Public Policy Advisor, and Strategist for the senior leadership team by maintaining executive calendars, scheduling meetings/speaking engagements, and prioritizing daily tasks. I provided meeting briefing materials, arranged travel, and reviewed budget proposals. I collaborated with the leadership team to determine staffing needs and organization of teams to meet department objectives. In high level meetings with federal agencies, non-governmental organizations, trade associations, EUROPOL, INTERPOL, and industry representatives, I was able to represent IPRC leadership. I produced and edited a variety of written documents including talking points, briefing books, letters, memos, reports, and responses to congressional testimony. In addition, I advocated for IPRC interests during annual US Trade Representative-led Special 301 process to determine which countries should be watch listed for intellectual property rights violations.Key Accomplishments:• Spearheaded recruitment by directed hiring for internships, created position descriptions, posting job ads, reviewing resumes, and conducting interviews to fill three positions each year for three years.• Negotiated on behalf of the IPRC on enforcement related best practices for inclusion in the Trans-Atlantic Trade and Investment Partnership agreement with the European Union.• Established a SharePoint website with IT team for online task processing to eliminate paper-based projects, maximizing team productivity and reducing expenses.

Washington D.C. Metro Area

For this role, I authored a division-wide communication plan for 300 employees by developing newsletters, broadcast messages, and memos for assignment delegation. I also recruited a Staff Assistant and Copyeditor to support the team in meeting unit goals and maintaining consistency in division communications.Key Accomplishments:• Facilitated transition from 11 contract staff to a team of four federal employees by overhauling the administrative support plan and balancing duties and responsibilities evenly across new units.• Created monitoring and compliance fact sheet for distribution to approximately 150 state and local benefit granting agencies.

Washington D.C. Metro Area

For this job, I investigated discrimination charges by conducting worker/employer interviews, data analysis, and written statements regarding E-Verify and Form I-9. I evaluated and interpreted data reports containing thousands of pieces of information from the USCIS for use in litigation. In addition, I identified employers with potentially discriminatory job ads and drafted requests for additional information. Key Accomplishments:• Improved productivity and cost effectiveness of referrals by compiling potentially discriminatory behavior reports.• Recognized with Certificate of Commendation in November 2011 for helping to smooth relations between two offices/programs which had been at odds in the past.

Washington D.C. Metro Area

For this program, I organized briefing binders for congressional hearings with member profiles, lists of potential member questions, witness talking points, and FAQs. I also prepared witnesses for testimony at congressional hearings through practice with question-and-answer sessions.Key Accomplishment:• Served as liaison between the Office of Legislative Affairs and congressional offices to monitor and discuss pending legislation.

Honolulu, Hi

While in this position, I coordinated an undergraduate internship program for one student a year through the University of Hawaii. I processed applications, notified the accepted intern, and answered program questions. On top of that, I organized activities and participants for the Youth Conservation Corps crew, which promoted environmental volunteer work for children aged 14 to 19.Key Accomplishment:• Revised plan for Student Career Experience Program by creating new recruitment materials and coordinating projects for student assistance.

Washington D.C. Metro Area

• Drafted several sections of a students’ rights manual• Created training materials for high school students for First Amendment Project classes • Composed letters for citywide distribution requesting volunteers for the First Amendment Project• Analyzed proposed legislation and case law

Jd, Law

Activities and Societies: Georgetown Journal of International Law, Senior Notes Editor

Ba, English