Colleen Davis Email & Phone Number

North Carolina

New Bern, Nc

Roman Management, LLC (Remote) Delray Beach, FLExecutive Assistant | Office Manager | Special Projects 06/1998 – Present • Provide dedicated support to CEO and several other departments on general office management, personal assistant duties, and project management• Meet with contractors and vendors to identify and resolve operational issues in the office environment• Manage administrative duties, identify process improvements and facilitate positive change• Oversee all procurement of numerous products needed, including setup of wholesale accounts; maintain inventory of all office supplies, including food and beverage items• Plan, coordinate, and participate in all events for office personnel including working lunches • Serve as primary contact for facilities management and manage any office-related projects • Coordinate meetings and maintain calendar in Outlook, including scheduling Zoom sessions, creating agendas and presentations, taking meeting notes, and distributing action items • Collaborate with clients on proposal to determine suitability of new location including site visits, conducting research, and submitting a package of options for review• Compile market studies composed of competitive analyses, traffic counts, environmental issues, and population growth research 2X per year • Manage inventory, cataloging, and maintenance of $3.5M private collection of Pop Culture collectables• Purchase all items by determining best quality, price, and delivery; saved $50K on one item• Maintain employee personnel files to protect privacy and security of sensitive information • Handle highly confidential business documents including employee-related matters and salaries• Support Finance Manager on payroll, accounts payable, banking, and reconciliations; decreased payroll execution time by 87.5% by digitizing the process