• Serve as keeper for the HR record retention system/process.• Documents and maintains standard operating procedures for the tasks performed by this position.• Event planning, preparing, monitoring, execution, and evaluation of Spirit Team and other assigned events. • Actively manage company snack program via weekly vendor orders and ensures a well-stocked snack program. • Maintain company Shutterfly site to upload company event photos.• Leads all administrative aspects of onboarding for newly hired associates. • Prep new hire swag box.• Coordinate and order new hire lunches with supervisor and new-hire buddy.• Secure assigned parking spot.• New hire packets.• Set-up in Wishlist, Grubhub and other respective platforms.• Take photo and send out new-hire email announcement and post in all appropriate areas. • Leads all administrative aspects of associate Reward/Recognition program.• Monitoring Wishlist system to ensure system is functioning to highest potential. • Run monthly reports for oversight of unused awards, communicating appropriately to impacted associates.• Support the recognition of important events in an associate’s lifecycle through coordination of activities and gifts: Welcome New Hire, Service Anniversaries and Birthdays, Employee Life Events (New Babies, Get Well, Condolences, Retirement, etc.), Awards (quarterly & annually), Other Special Events.• Serve as go-to within department for all administrative needs within the HR department.• Maintenance, storage, and reconciliation of monthly credit card payment receipts.• Processing of all department mail. • Management and facilitation of department surveys, as assigned.• Maintenance of department Org Chart.• Ensure labor law posters/notices are posted in a timely manner at all branch locations, inclusive of SharePoint. • Preparation of associate departure/termination files.• All other duties as assigned.

• Opening the reception area daily• Answering and transferring incoming calls• Filing, faxing and labeling• Student services assistance• Managing the inventory for the student books and supplies• Data entry• Internet research• Generating reports and spreadsheet info• Customer service & client maintenance• Admissions team assistance and support

· Manage and maintain employee records for all 5 company entities· Generate and process various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, and terminations· Compile and enter new hire information into various databases· Responds to all requests for information (employment verifications, loan verifications, EDD unemployment and medical leaves requested information)· Assists hiring managers with interview process by pre-screening and setting up interviews as requested· Supports as a representative of the HR department in terminations and other relevant HR conversations with appropriate and timely escalation of matters to upper management· Process termination checks with an understanding of all payroll functions, company policies and procedures, federal and state wage and hour law, facility pay practices, timekeeping and information system· Process termination paperwork and send to appropriate individual or store· Prepare exit packets · Sends necessary paperwork to employees, processes claims, and tracks time off due to all Leave of Absence including but not limited to: Personal leave, FMLA, Parental Leave, Professional Leave and Disability· Process and Review medical certifications supplied by healthcare providers for appropriate leave application· Maintain current knowledge of State and Federal labor laws insuring compliance in pay plans, policies, and procedures· Prepare memos, letters and other documents and reports for internal and external distribution· Back up Receptionist

· Coordinate and perform a range of staff as well as operational support activities; serve as liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems· Schedule and coordinate meetings, interviews, appointments, events, travel arrangements and other similar activities for VP, managers, and sales team· Coordinate and plan all company activities: monthly luncheons, birthday, and events; including holiday parties· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies· Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals· Provide logistical support for new hires, office changes or moves· Liaise with IT and other services to operate and make certain that the office equipment is running well· Open, sort, and route incoming mail/packages, answer correspondence, and prepare outgoing mail/packages· Draft and compose department-specific employee announcements for internal and external staff· Organize and update employee schedules, department phone lists and business card orders· Maintain and manage all employees schedules and time off requests on master calendar for HR· New hire onboarding: create employee badges, personal email signatures, and set up desks· Set up and provide necessary materials and place catering orders in conference room for business meetings· Monitor center/patient complaints, send appropriate apology gifts if/when necessary· Help design and create marketing collateral for sales meetings, trade shows, and company sales force· Register for trade shows and help in overall trade show preparation, including managing/creating meeting schedules, assist in material and booth preparation and preparing shipments· Run errands for President, VP, and managers for personal or business needs