Role of Executive Assistant to the President of the company. Processing accounts payable transactions. Creating monthly vendor invoices. Ordering office supplies. Greeting walk-in guests and notifying appropriate personnel. Office errands when applicable. Establish and maintain strong communication links with Group, Division, and Department level administrative personnel. Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel. Plan… Show more Role of Executive Assistant to the President of the company. Processing accounts payable transactions. Creating monthly vendor invoices. Ordering office supplies. Greeting walk-in guests and notifying appropriate personnel. Office errands when applicable. Establish and maintain strong communication links with Group, Division, and Department level administrative personnel. Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel. Plan, schedule, and arrange business meetings and events. Make complex travel arrangements and coordinates itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the executives on the team. Manage purchase orders, payment requests and the procurement of office and event supplies and collateral. Assist in managing expense accounts and budgets. Coordinate inner office logistics and assist in on-boarding activities for new hires. Prepare presentations, reports, spreadsheets, meeting minutes and other business information. Show less

Responsible for greeting all visitors, answering a multi-line phone system for all company branches and directing calls to appropriate employee. Performing and distributing daily sales and service reports to representatives, operating a fax machine, scanner, multi-functional printer, and document folding machine, mailing out daily invoices, assisting other administrative staff with any work, and also acting as an administrative assistant for the owner and accounts payable. Assisted sales… Show more Responsible for greeting all visitors, answering a multi-line phone system for all company branches and directing calls to appropriate employee. Performing and distributing daily sales and service reports to representatives, operating a fax machine, scanner, multi-functional printer, and document folding machine, mailing out daily invoices, assisting other administrative staff with any work, and also acting as an administrative assistant for the owner and accounts payable. Assisted sales department with ADHOC requests in Microsoft Office. · Verify and audit accuracy of billing data. Correct and communicate all errors. Manage records of customer sales files and support documents, import into electronic filing system (Intact). Trusted with confidential contracts and information. Track delivery and install of all postal order sales. Customer phone support for FP Mailing Solutions customers. Direct contact for dispatch of technicians for service. Maintain inspection records for all postal records. Complete annual inventory and check out all meters according to USPS regulation. Auditing and inputting of data into Notes Receivables for all in-house company leases. Maintain a rolling spreadsheet monthly of all leases billed specifically noting any lease add-ons and removals according to contract terms. Balancing notes receivables to journal in E-automate for end of month financials. Negotiating contracts with vendors and contractors for purchasing. Utilizing various accounting principles. · Assistant to lead Accounts Payable. Purchase order to vendor invoice matching. Working directly with vendors in company to ensure accurate pricing. Inputting vendor invoice information into E-automate for payment. Manage records of invoices and support documents for a wide variety of vendors. Correct and communicate all invoice or purchase order errors. Resolve discrepancies in accounting records. Show less

Responsible for overseeing all employees and acting as MOD. Also in charge of keeping inventory, ordering products, maintaining and designating cleaning duties, passing audits, performing register audits on cashiers, creating schedule for a certain group of employees, and making sure the store is always clean, friendly, and in stock. HR role – responsible for interviewing, training, and on-boarding of new employees. Creating employee schedules and approving time off requests. Providing Human… Show more Responsible for overseeing all employees and acting as MOD. Also in charge of keeping inventory, ordering products, maintaining and designating cleaning duties, passing audits, performing register audits on cashiers, creating schedule for a certain group of employees, and making sure the store is always clean, friendly, and in stock. HR role – responsible for interviewing, training, and on-boarding of new employees. Creating employee schedules and approving time off requests. Providing Human Resource (HR) system support for employees, including information contact, maintaining confidential files and information. Preparing payroll for long-term and short-term employees. Show less

Responsible for maintaining cleanliness of restaurant, performing cleaning duties, taking customer orders, inputting orders into the POS system, properly delivering orders to table in a timely manner, processing customer payments, and delivering an accurate checkout at the end of each shift. Also responsible for training new hires through different training modules, administering tests both verbal and written, and providing hands on training. When needed, served as guest manager on busy nights,… Show more Responsible for maintaining cleanliness of restaurant, performing cleaning duties, taking customer orders, inputting orders into the POS system, properly delivering orders to table in a timely manner, processing customer payments, and delivering an accurate checkout at the end of each shift. Also responsible for training new hires through different training modules, administering tests both verbal and written, and providing hands on training. When needed, served as guest manager on busy nights, and in charge of training team. Show less

Acted as Administrative Assistant for the Nutrition & Dietetics department at Prairie View A&M University. Responsibilities included helping two different professors and sometimes working in the administrative office. Job duties included but were not limited to answering phones, taking messages, responding to emails, grading tests or papers, administering tests, creating lecture power points, attending meetings for the department, keeping an Excel spreadsheet of grades for different courses and… Show more Acted as Administrative Assistant for the Nutrition & Dietetics department at Prairie View A&M University. Responsibilities included helping two different professors and sometimes working in the administrative office. Job duties included but were not limited to answering phones, taking messages, responding to emails, grading tests or papers, administering tests, creating lecture power points, attending meetings for the department, keeping an Excel spreadsheet of grades for different courses and sections, hosting a seminar for the department, ordering office supplies and instructional programs or aides. Show less