Crystal Jester Email and Phone Number

Financial ManagementManage State and Foundation budgets within applicable spending policiesCompile and run budget status reports on an as-needed basisMonitor monthly lapsed salary for operations.Assist in annual budgeting process and HR functions for AdvancementEnsure that the UNCSA Foundation budget lines are in line with actual expensesReview and approve all expenses submitted by Advancement staffProvide budget projectionsLiaison with Budget Office, Accounts Payables, Payroll and Controllers offices as necessary on issues pertaining to advancementPurchasing:Liaison with purchasing departments to clarify procedure as necessaryPrimary departmental P-Card coordinator for weekly P-Card reconciliationComplete all state requisitions, RFQs and sole source documentationPurchasing services for Advancement.Complete annual insurance renewal processesKeep records on all off-campus equipment, including cell phones, laptops and tablets.Annual inventory of building contents (furniture, supplies and equipment)Compile and route contracts and Professional Services Agreements (PSA)Advancement ServicesProcess Travel Authorizations and Reimbursements for Gift OfficersReconcile P-card charges for Gift OfficersMaximize use of services for efficiency and budgetingUpdate and train staff on available services as neededManage departmental log-in access to 3rd party accountsManage organizational memberships and subscriptionsAudit the use of memberships, subscriptions, professional developmentProvide budget portion for annual VSE ReportHuman ResourcesCoordinate all departmental hiring/termination paperwork for full-time employeesCoordinate hiring and renewal of temporary contractsCoordinate and serve on Advancement search committeesComplete Independent Contractor documentation for certain Vendors (designers and photographers in particular)