Nancy Ann Gabriel Email & Phone Number

San Diego, California, United States

Executive Assistant to Senior Navy Leadership and Civilian Personnel ▪ Maintain and manage multiple calendars for Senior Leadership and coordination of executive, highlevel meetings, and events for PEO C4I, PMW/A 170 Program Office. ▪ Coordinate with external stakeholder offices, as well as industry partners to align schedules for briefings with program office leaders and/or corporate executives. ▪ High-level communication both written and verbally, representing Senior Navy Leadership and Civilian Leadership through direct liaison with various programs. ▪ Coordinate virtual and onsite meetings, proofread agendas and prepare materials. ▪ Effectively and timely follow up with various program divisions to ensure meeting expectations and deliverables are met. ▪ Prioritize own workload and establish administrative methods and procedures for functional area and related administrative support. ▪ Research and resolve a wide range of problems in accordance with department objectives, using discretion and sound judgment to facilitate workflow. ▪ Coordinate communications through Flankspeed Teams channels to keep information flowing within divisions and programs. ▪ Plan and organize meetings and events for Senior Leadership travel to various commands and industry stakeholders. ▪ Make extensive travel arrangements, both domestic and international travel, using Defense Travel System (DTS) portal for Program Manager and Deputy Program Manager travel, which includes hotel rooms, car rentals, airport terminal parking. ▪ Create travel authorizations and reconcile all travel receipts and expenses using DTS portal.▪ Analyze and organize incoming information and keep abreast of all priorities and initiatives. ▪ Train or assist department personnel and peers ▪ Provide recommendations for process improvement with regards to the administrative office procedures. ▪ Obtain and maintain Secret Level Clearance.

Greater San Diego Area

Administrative Management Consultant for SPAWAR

Www.Bellinajewelle.Com

I am the owner and makeup artist for Bellina Jewelle Makeup Artistry. I provide on location beauty services for weddings, photoshoots, special events, proms, etc. I also work in my home studio for consultations and trials. I have been blessed to be endorsed and referred by many vendors such Michele of MorLina Events, Crystal of Cherry Blossom Planning Factory, Sandra of Baxter Creative Events, Spirit of Norfolk and many other venues and event planners. I had the pleasure of working with many photographers, such as celebrity photographers, Michael Nelson Photography, and other local talent such as Robert Cook, Glenn Fajota, Keith Cephus, Brian Brown, Will King, Dustin Lewis, Michael Dragon, Sam Hughes and many more! I love to dabble with theatrical, special events and themed make up artistry. As much as I love the creative part of make up, I love to consult and advise clients of the best products in the industry, and have become a shop consultant for Motives Cosmetics. http://us.whatsyourmotives.com/BELLINAJEWELLE

10+ years in the administrative and office management.My experience encompasses various aspects of managing an office and providing administrative assistance to higher level members of my employment. Besides the basic office skills of typing (45 wpm), answering calls, using companies’ forms of communication and software, computer processing, etc., I am trained to handle upper management level tasks. In my current position of School Office Manager for Virginia Beach SECEP, ASP/EBICS Special Education Programs, I am responsible for managing our student and employee databases, purchasing and reconciling supplies, payroll leave and hours submission, travel and mileage processing, accessing reports through use of Crystal Reports and Synergy, managing four school budgets and spending cards via SunTrust accounts and MUNIS financial application, providing correspondence and work orders for all of Virginia Beach school district, assist with coordinating and data entry of staff professional development and other daily office management duties. I also have accumulated various other administrative skills from my previous employers, such as coordination of benefits, scheduling appointments, Human Resources office assistance, managing HRIS database, records maintenance, strong customer service and other skills.

 Provide high level administrative support for SECEP ASP & EBICS programs for Virginia Beach City Public Schools Special Education students. Oversee budgets for four principals ranging in the total amount of approximately $30,000.00, through credit card purchasing systems, SunTrust, Munis, excel spreadsheets on Microsoft SharePoint and utilize Eschool Mall for purchasing, as well as other outside processing. Assisted in payroll and employee leave processing of approximately 100 staff. Database entry for student and human resources database: synergy and human resource database, for student records and staff information, ensuring its accuracy. Run reports such as educational data, evaluation due dates and monthly numbers. Managed and maintained student records and files, ensuring accuracy and compliance. In charge of processing various student records requests, by gathering all pertinent information, such as individualized education programs, triennial evaluation meetings, including psychological, social history, educational, speech/language, and occupational therapy reports, by scanning and uploading into a confidential, secured folder on crystal reports for Virginia Beach district points of contact. Utilized all Microsoft applications, such as outlook, SharePoint, Word, Excel, Access, Power Point, and other internal company applications and sites, in order to manage the flow of communication and ensure all staff are in compliance in daily tasks, such as employee time tracking system, Timetrex and entry of pertinent student information in Synergy, such as student attendance and updates of demographics. Assisted in organizing training sessions for staff and enter Professional development achievements on the HR database. Manage school office and oversee two clerical specialists with general office duties. Administrative Associate to three principals for 4 SECEP programs: ACP, EBICS, RE-ED and TRAEP, Regular and Special Education.

Hampton Roads, Virginia

-Assistant Event Coordinator, responsible in assisting with planning, design and production while managing all project delivery elements within time limits-Liaise with clients to identify their needs and to ensure customer satisfaction-Attend social networking events and bridal shows for marketing purposes-Provide feedback and periodic reports to company owner-Propose ideas to improve provided services and event quality-Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc-Ensure compliance with itinerary specifications and adhere to timeline-Assist with specifying staff requirements and coordinate their activities-Cooperate with marketing and PR to promote and publicize event-Proactively handle any arising issues and troubleshoot any emerging problems on the event day-Conduct pre- and post – event evaluations and report on outcomes

Virginia Beach, Va

 Process and submit claims manually, as well as electronically through Clinic Pro software system. Act as liaison for insurance companies, verifying patient benefits, requesting status updates for claims, as well as updating and renewing credentialing requirements for doctors.  Prepare reports and narratives for doctors, using Report Master Software system. Organize, prepare, and file patient records, and enter patient demographics into Clinic Pro database. Maintain expense reports, yearly budget, and prepare payment for monthly bills. Maintain communication with attorneys for personal injury patients, verbally and through written correspondence, in reference to status updates or settlement negotiations for personal injury cases. Greet patients, schedule appointments, counsel patients about their insurance plans and process patients’ payments for balances and co-payments. Process various patient letters, from new patient mailing procedures to balance statements, as well as coordinate birthday announcements or thank you/referral letters. Act as chiropractic assistant, preparing EMS electrodes on patients, as well as prepare patient for rehabilitative therapy. General office duties: maintain and order integral office supplies, general janitorial duties, filing, and advertisement mailings, answer multi-line phones, handle bank transactions, and other administrative tasks.

Portsmouth, Va Hunt-Mapp Middle School

 Provide remediation assistance for 8th, 7th, and 6th grade Math students at Hunt-Mapp Middle School, in order to increase SOL scores, per requirements of the No Child Left Behind Act. Prepare lesson plans, assignments, worksheets, tests based on Virginia SOL objectives. Assess and assist students in maintaining scores, utilizing the Algebra Readiness Testing program and Microsoft Excel Spreadsheets.

Chesapeake, Va

 Responding to inbound and outbound multi-client (Baxter, Honeywell, and MMM), and vendor inquiries. Counsel and advise participants on their benefits, and explain plan specifics and details of the clients' Benefits Health, Dental, and Life insurance plans, as well as pension plan benefits. Responsible for the administrative duties, such as address change and status change requests on PeopleSoft database.  Responsible for other administrative duties such as preparing coverage/pension verifications, COBRA, processing HIPAA certificates, process pension estimates, calculate and process retiree medical plan benefits, process Medicare eligible packets, enter approval or denial codes for employee supplemental life insurance (per EOI results), prepare conversion packets, and run CNV and IP reports, using Excel spreadsheets. Assist on various projects such as student verifications, beneficiary forms, mail ID processes and web-testing the online benefits websites for Baxter. Train the central operations department on projects such as the address and status change administrative transition, and other training for transitioning of Health and Welfare duties.

Norfolk, Virginia Area

 Responsible for daily administrative duties, i.e., filing, preparing employee packages, ordering office, attending/scheduling meetings, mail sorting/delivering, display job postings, etc. Assist in benefits administration, such as, hosting benefits orientation, process enrollment packages/enrollments for health, dental, life, and 401k, and develop/maintain insurance databases. Counsel employees on health and welfare benefits, as well as STD/LTD, FMLA, and LOA inquiries. Maintain information system (ABRA), which houses employee’s confidential information/profiles. Process time-off requests on ABRA database, as well as file forms. Assist in prescreening resumes and sorting them into the appropriate department files. Schedule interviews and prepare offer letters, as well as no further consideration letters. Coordinate and assist with Open House Employment fairs. Handle inbound/outbound calls from employees, clients, and other outsourcing agencies. Assist Human Resources Manager and Generalist, when dealing with employee relations. Fill in receptionist duties: answering multi-line phone system, faxing, sort and distribute mail, prepare fed-ex and airborne packages, setup meetings, and other daily activities.

Portsmouth, Va

Health Care Scheduler, Claims Processor

Bachelor Of Science (B.S.), Psychology

Graduated with Bachelor's in Psychology. Minored in Counseling

Associate Of Science (A.S.), Early Childhood Education And Teaching

Graduated with Honors in Early Childhood Education. Certified Montessori

Purchasing, Procurement/Acquisitions And Contracts Management