Px Assistant
Current• Admin: - Office:+ Prepare the office supplies, office stationery.+ Keep track of office facilities.+ Maintain office clean and take care the pantry, spray de-infection chemical for office+ Arrange the schedule for visitor. Book hotel, flight ticket for local, expat, visitor.+ Arrange car for local, expat, visitor.+ Support for new hire: name card, name stamp, uniform, ...- AOK/training/ workshop• Accounting: - Prepare monthly budget. - Explain the actual data with the budget- Prepare annual budget.- Get the invoice from vendor monthly. Check invoice, create the PO# then work with AP team. Work with the bank to transfer the overseas payment.- Create the new vendor, change the old vendor in system.• HR:- Inform list HC to Headhunt. Arrange the interview. Get the interview evaluation. - Checking the labor contract need to extend then prepare the re-new one. Prepare new contract for new hire/transfer/addendum if there is any change.- Handle the dependents, social insurance, maternity, other insurance (Bao Viet, Chubb...), - Support new hire process: prepare offer letter, welcome letter, inform new hire know what they need to prepare, send the email to Admin and IT to prepare necessary things. Check background of new hire. Training new hire- Handle the probation evaluation, termination of employee.- Prepare apartment contract for new expat, confirmation letter of expat for bank.- Prepare payroll data monthly.- Prepare headcount report, org. Chart monthly.
