- Manage the annual budget development and approval process - Responsible for the completion and submission of all required documentation requested by the Office of Management and Budget- Outline justification for requests to increase of library funding to be presented at Commissioners Court budget hearing- Support the Executive Director by providing all necessary financial information and helping to create the Harris County Public Library's annual budget presentation-… Show more - Manage the annual budget development and approval process - Responsible for the completion and submission of all required documentation requested by the Office of Management and Budget- Outline justification for requests to increase of library funding to be presented at Commissioners Court budget hearing- Support the Executive Director by providing all necessary financial information and helping to create the Harris County Public Library's annual budget presentation- Successfully implemented outcomes-based budgeting- Lead and guide the process of gathering data and statistics to assess the performance of the library in relation to budget expenditures. - Work with the executive team to make strategic decisions about budget activities and maintain fiscal responsibility that aligns with Harris County's strategic goals- Identify opportunities to shift funds to support new library initiatives- Ensure HCPL complies with relevant regulations, legal requirements, and best practices when managing its budget activities for over $40 million in general, gift, and grant funds for the library- Oversee the procurement process, including vendor selection and contract negotiation- Collaborate with the Purchasing department to complete projects that require bids from vendors- Determine the estimated replacement costs of technology, books, supplies, fixtures, furniture, and equipment, and submit them to HR&RM Disaster Recovery staff in the event of a natural disaster.- Work with the Office of Management and Budget to obtain insurance funding to initiate the procurement process- Supply all necessary documentation for FEMA-reimbursable expenses related to COVID-19, Hurricane Harvey, and Winter storm Uri- Manage the labor budget, including forecasting costs, tracking expenses, and identifying cost-saving opportunities- Maintain inventory of all positions within the organization, including classification, duties, and staffing levels. Show less

- Increased financial transparency within HCPL and equipped management staff with the tools needed to make informed decisions about their department expenditures by designing and implementing a financial dashboard- Improved efficiency of Financial Services staff by restructuring department and revising all job descriptions to allow for cross training in order to support HCPL goals- Direct Financial Services team, reconcile general ledger, grant audits, manage business operations… Show more - Increased financial transparency within HCPL and equipped management staff with the tools needed to make informed decisions about their department expenditures by designing and implementing a financial dashboard- Improved efficiency of Financial Services staff by restructuring department and revising all job descriptions to allow for cross training in order to support HCPL goals- Direct Financial Services team, reconcile general ledger, grant audits, manage business operations, provide financial analyses, reporting and auditing activities necessary to ensure proper budget management- Ensure HCPL remains in compliance with applicable regulatory, legal requirements, and best practice recommendations in managing budget activities for over $40 million in general, gift, and grant funds for the library- Streamlined process for submission of daily revenue from all 26 branch locations and reduced processing time by 50% by utilizing the SharePoint platform to submit, verify, and archive daily revenue forms- Partner with executive team to provide vision for Financial Services in the organization as well as establish strategic direction for critical projects spanning across divisions and county partners Show less

- Participate in the hiring and training of branch library circulation staff- Resolve issues related to customer accounts and library materials- Work with Sirsi Support technicians to resolve issues in ILS- Created policy and training guidelines for material management, fleet management, and loss prevention.- Responsible for mobile fleet and distribution of over 1 million items per year throughout 27 locations throughout the greater Houston area.- Assist staff at 26 branches… Show more - Participate in the hiring and training of branch library circulation staff- Resolve issues related to customer accounts and library materials- Work with Sirsi Support technicians to resolve issues in ILS- Created policy and training guidelines for material management, fleet management, and loss prevention.- Responsible for mobile fleet and distribution of over 1 million items per year throughout 27 locations throughout the greater Houston area.- Assist staff at 26 branches in the use of the Symphony integrated library system modules- Managed training and established best practices Show less

- Answer questions from customers regarding general circulation inquiries about fines, fees, loan periods, policies, etc- Assist staff in the use of the Horizon integrated library system modules- Answer staff inquiries concerning circulation policy, procedure, and software issues- Train new branch librarians and circulation supervisors on circulation technology and policy- Assist in coordinating Circulation Services training- Work with library staff to revise circulation… Show more - Answer questions from customers regarding general circulation inquiries about fines, fees, loan periods, policies, etc- Assist staff in the use of the Horizon integrated library system modules- Answer staff inquiries concerning circulation policy, procedure, and software issues- Train new branch librarians and circulation supervisors on circulation technology and policy- Assist in coordinating Circulation Services training- Work with library staff to revise circulation policies and procedures documents consistent with the functionality of the automated circulation system as needed.- Assist in preparation and distribution of circulation policy documents- Inform administration, branch managers, and other staff about issues relevant to circulation- Assist in coordinating production and distribution of system reports, circulation overdue and holds notices- Search and verify materials requested on OCLC and order materials for internal and external customers- Ensure compliance with copyright regulations for articles requested through Interlibrary Loan- Communicate with other library systems and with HCPL branches on issues related to interlibrary loan Show less

- Create and maintain the company’s website in helping them connect with potential customers- Develop and assist in implementing new strategic plan- Connect with target market via several social media platforms- Assist customers with acquiring estimates and making payments- Prepare sales invoices for customers- Maintain record of business transactions- Process payroll- Establish and maintain positive vendor relationships

- Prepare and maintain records of recruiting outreach- Work with recruiters from other campuses in order to facilitate recruiting efforts - Build relationships with local schools and organizations in effort to provide students with information regarding college applications, enrollment, and educational programs.- Guide groups of potential students on tours of the college- Develop materials and presentations on academic advising to support the program services in individual… Show more - Prepare and maintain records of recruiting outreach- Work with recruiters from other campuses in order to facilitate recruiting efforts - Build relationships with local schools and organizations in effort to provide students with information regarding college applications, enrollment, and educational programs.- Guide groups of potential students on tours of the college- Develop materials and presentations on academic advising to support the program services in individual and/or group sessions of up to 200 people for successful academic plans for students. Show less

- Introduce library staff to new technology through active participation in the library’s technology training committee- Familiarize new branch employees with rules and policies in the Harris County Public Library handbook- Supervise library staff in the absence of the Branch Manager- Train and supervise student volunteers, create their schedules, and assign projects- Organize and present public events for adults, young adults, and children in the community- Write letters to… Show more - Introduce library staff to new technology through active participation in the library’s technology training committee- Familiarize new branch employees with rules and policies in the Harris County Public Library handbook- Supervise library staff in the absence of the Branch Manager- Train and supervise student volunteers, create their schedules, and assign projects- Organize and present public events for adults, young adults, and children in the community- Write letters to local businesses requesting donations for the library- Teach computer classes to adults- Present HR programs to branch employees in effort to motivate and increase productivity- Speak to various community groups in effort to publicize library initiatives Show less

- Assist in organizing and presenting public events for young adults in the community- Answer reference questions for customers- Assist customers in locating and requesting library materials- Assist customers in using computers and printers- Create flyers for branch events- Supervise student volunteers- Speak to community groups in effort to publicize library initiatives

- Handle confidential customer records and materials- Answer and direct customer phone calls to appropriate staff- Resolve customer service problems- Shelve library material in designated areas- Issue library cards - Collect fines and fees from customers