An Administrative Assistant, qualified for City/Corporate/Private Industry career. Administrative responsibilities with outstanding leadership and communication skills. Experienced network of high-level contacts with San Bernardino County Board of Supervisors, Fire Chiefs, and City Administrative Officers. Strong at oral communication, writing skills, and excellent computer skills, exceptional at multi-tasking and keeping high levels of confidentiality. I am excellent at strategic project planning and passionate about team leadership.

Provide clerical support i.e. typing, filing, maintaining records, databases, budgets, document revisions,sort & distribute mail: Assist with events management in confirming details & arrangements for on & off campus sites; Prepare & distribute department reports; Schedule meetings, coordinate scheduling of various facilities as needed, including conference room; Provide receptionist support by answering telephones & greeting visitors to office; Coordinate maintenance and/or repair of office systems & equipment with other departments or outside vendors; Oversee & maintain orderliness of department; Order office supplies & books as needed; Assist with budget management, purchase orders, process check requests & reimbursement requests for expenses related to campus activities & travel; Maintain department confidentiality; Perform other duties & special projects as assigned or directed; Schedule off-site development meetings with donors, make appropriate travel arrangements as needed; Assist with organization of campus events, including support requiring scheduling & preparation of materials, etc.; Prepare material including spreadsheets, powerpoint, etc. related to program management, conferences, staff meetings, etc.

I was responsible for issuing gas cards (Arco, Chevron $15 per card) and bus passes. I also typed Immediate Need Vouchers for furniture, clothing, rent, and grey hound bus tickets. Completed 711/712 forms for each outgoing gas card, bus pass and Immediate Need Voucher. Completed end of the month auditing for 711/712 paperwork and gas cards/bus passes.

As a part-time, temporary Office Specialist II, I was responsible for preparing Bi-weekly Agenda Items for the Planning Commission and Planning Director’s Meetings. I was also responsible for Record keeping of Planning Department’s documents, including the General Plan, Staff Reports, and Resolutions. Typed and distributed Memoranda regarding the Planning Commission and City Council actions to appropriate Planners, cataloged all Planning Commission and City Council Recordings and Resolutions. Provided help to Receptionist as needed. Scanned documents and posted into Tidemark, proof-read, typed, scanned, and mailed all incomplete and complete letters for Planners and filed documents, maps, correspondence, etc.

I answered telephones, enrolled clients for Domestic Violence, PC 1000 (Drug Abuse), Anger Management, and Sexual Abuse Classes; and completed client’s enrollment forms. I also completed client’s progress/completion reports and sent copies to Court/Parole Office/Probation Officer/Social Worker. Printed out and completed sign-in ledgers for class rosters and attendance, Counted monies for each class. I prepared Completion Reports and Certificates for Court-Ordered clients. I also took drug tests for clients completing PC 1000 classes and sent drug test results with completion report to Court.

I provided detailed and extensive assistance to the Fire Chief, Assistant Fire Chiefs, Director of Special Districts, Deputy Director, Division Chiefs, and the Executive Assistant, including: maintaining calendars, answering telephones, preparing and scheduling meetings, conference calls, appointments, and travel requests; I was responsible for records maintenance, minute preparation; I formatted, coordinated, prepared all Board Agenda items for County Board Meetings. I also formed and established procedures to streamline the Board Agenda item process. I handled details of highly confidential and critical nature, and typed complex statistical documents, memos, and letters, composed correspondence, prepared documents and reports using Microsoft Excel Spreadsheet, Access Database; Researched and prepared information for Contracts, Agreements, Attachments, Grant Applications, Grant Acceptance’s, and Requests for Proposals, Agenda Items and other legal documents; Tracked Community Development Block Grants, prepared Annual Fees and Special Taxes Packages for presentation to the County Administrative Office. I also performed Work Performance Evaluations, typed Memorandum of Understanding updates and assisted in interviewing new employees. My project was to create binders with Board Agenda Item approved minutes for each division within the Department (i.e. Engineering/Operations, Budget/Finance) to be automatically pulled when needed for contracts, etc.