Dana O'Leary, Pmp Email & Phone Number

Program Manager, Product Marketing PMO

On engagement at Smartsheet in the Product Marketing PMO.

Seattle, Washington

Oversaw a university-wide fellowship program, working with business, communications, and academic departments to execute program operations and orchestrate a complex recruiting and outreach campaign. • Managed six budgets totaling $1.8M annually. Monitored and controlled expenditures, calculated forecasts, and ensured compliance. • Overhauled program outreach and communications strategy, resulting in a 20% increase in fellowship applications over previous year. • Developed and implemented online dashboards that increased visibility into program metrics and facilitated decision-making for organization stakeholders. • Improved database reporting functionality, enhancing the ability to quickly respond to requests for information. • Designed and led 50+ annual trainings and information sessions across the University of Washington to promote the program and recruit students to apply. • Developed and executed annual schedule of key deliverables for stakeholders across eight departments.• Instituted quality control practices to improve the application auditing and review process.

Washington, Dc

Managed a $1.7M annual portfolio of 30+ grants to organizations in the South Caucasus. Collaborated with grantees, donor organizations, U.S. Embassy officials, and other stakeholders to assess the political and environmental factors influencing the program operating environment. Defined program strategy and developed new projects to support program goals and objectives. • Collaborated with grantees to define each organization’s project scope and budget. Developed project budgets, scope statements, and risk assessments. • Calculated the budget forecast for the team’s $1 million annual administrative budget. Ensured expenditures remained within budget. • Supervised two full-time program staff. Provided mentoring and guidance on project development and budget management. • Selected by senior management to lead an organization-wide training on program development and design.

Washington, Dc

Collaborated with teams across the organization and external partners to plan and execute a four-day global assembly in Lima, Peru with attendees from 90+ countries. • Launched online event management system to simplify the participant registration process. • Created a database to centralize event participant information and enhance reporting capabilities for senior leadership within the organization. • Mentored a project assistant and project interns to facilitate the successful delivery of key event management tasks. • Oversaw the World Movement’s website redesign project. Drafted the request for proposal (RFP), managed the vendor selection process, and monitored the project budget. Ensured website launched on time and on budget. Website traffic increased 2x after redesign.

Streamlined the operations of a global fellowship program by implementing a variety of technologies to automate and standardize key program processes. • Partnered with application management vendor to build an online application system for 1,000+ applicants in more than 90 countries. Successfully launched the application system on time and on budget. • Provided training and guidance on recruitment process management changes to 125 program administrators globally. • Centralized program records by implementing an online database management system, increasing team ability to automate and streamline routine tasks.• Led a team of seven to convene approximately 60 panelists across 18 review panels.

Served as a resource for more than 200 Russian and American recipients of the Fulbright Fellowship. Coached, mentored, and facilitated cultural orientation for U.S. and Russian fellows. Delivered recruitment and orientation presentations, organized selection panels, and monitored the performance of Russian universities hosting American Fulbright fellows.• In collaboration with the program director and Public Affairs Section of the U.S. Embassy in Moscow, pioneered the development phase of the Community College Initiative – a new Fulbright award to bring U.S. community college faculty to Russian educational institutions on an academic exchange. • Performed site visits throughout Russia for program administration and recruitment; represented the organization at a regional meeting of program officers at the U.S. Embassy in Paris, France. • Led the Fulbright-Hays Poland-Russia Summer Seminar bringing 15 American high school teachers to Russia on a threeweek academic exchange. • Managed the program’s outreach and recruitment campaign by developing flyers and launching a new website (http://www.fulbright.ru).

Recipient of the Fulbright Fellowship – the U.S. government’s flagship international exchange program. Taught English language and American culture to students at Orenburg and Tula State Universities in Russia. Translated materials from Russian to English, volunteered at local schools, and sponsored events and activities to enhance Russian educators’ and students’ understanding of U.S. culture, politics, and society.

Master Of Arts, Eurasian, Russian, And East European Studies

Bachelor Of Arts, Journalism/History