(Temporary Assignment) Gluster, Inc. (Start-up Company) Sunnyvale, CAOffice/Administrative Assistant 5/27/11 – 09/13/2011 Database Entry: Inputs NDA, CPA, Inventory, Subscriptions and account information into Excel database, make routine changes and updates. Registers incoming and out-coming correspondence and Prepares thank you letters, meeting schedules (per team’s request).Office Management: Maintains office filing and storage systems, Monitors and orders office supplies and equipment, Distributes/files all incoming mail, Performs errands that assist daily functions: post office, bank, etc., General reception duties, returns calls as appropriate and make service calls when the office equipment is broken.Staff Assistance: Research, typing, correspondence, faxes, scanning and filing, Creates files as needed for team members utilizing Microsoft Excel and Microsoft Word, Organizes and prioritizes multiple tasks and completes them under time constraints, maintains calendar appointments and deadlines and schedule meetings, Arranges teleconferences and sets-up webex accounts, runs local errands per requests .HR and Accounting: Deposits checks, Handles and safeguards confidential information and sensitive material, Prepares subscription certificates, payment reminders and other documents per request from the accounting manager, Inputs Non-taxable purchase information into excel database, Makes sure the company’s policies and procedures are followed through by the employees of the company and helps with on-boarding and orientation of new employees.Shipping and Receiving: Receives, sorts and routes mail/faxes to appropriate personnel, Ships marketing and sales promotion products to the customers and creates shipments and tracks those (UPS, FedEx and others).

(Temporary Assignment) Santa Clara Valley Transportation Authority San Jose, CAExecutive Secretary of External Affairs/Government Affairs to the Chief Officer 8/08/08 – 3/11/09 Maintain the chief, managers’ calendars, scheduling appointments and conference calls. Handle confidential information.  Daily and monthly Income reports, Expense reports, Marketing reports, Purchase requisitions and Petty cash. Daily correspondence, emails, voicemails, phones, vendors, billing, etc. Ordering and maintaining office supplies, subscriptions and memberships as needed. Make travel arrangements. Established coverage for the Executive Secretary for the General Manager. Composing concise, factual and grammatically correct correspondence such as: Informational Memoranda, News Updates, Monthly Ridership Reports, CTA Executive Directors Reports, Opinion Letters, Contract Letters, Congratulatory and Thank You Letters to Elected Officials. Prepare Agenda items for Chiefs’ meeting. Input of Employee Timesheets for Payroll.

Alliance Title Company Campbell, CAExecutive Administrative Assistant/HR Assistant to the Division President 3/17/03 – 8/2/07 New Hire orientation, I-9 and new hire paperwork for Lawson and I.S. input, recruiting and calendar. Handled confidential information.  Daily and monthly income reports, Expense reports and Marketing reports. Daily correspondence, emails, voicemails, phones, vendors, billing, etc. Calendaring and Scheduling of meetings, appointments and conference calls. Make travel arrangements. Established coverage for vacation, sick, L.O.A., jury duty, bereavement, for all employees. Organized the ordering and moving of office furniture and equipment for new branch offices. Coordinated holiday events and special occasions.