Monitor weekly inventory report and prepare needed purchase orders to ensure needed levels of SKUs will be met based on sales activity, sampling programs and lead times from vendors.Follow up with the workflow and marketing departments to ensure vendors have the necessary metrics in advance of the vendors’ planned production requirements to avoid any production delays.Creates purchase requisitions and monitors through order and invoice process, tracking open purchase orders against invoicing and contract pricing.Global SourcingPartner with CDMOs to integrate demand assumptions such as, demand by product category and manufacturing assumptions of each unit while ensuring changes to production strategy, manufacturing availability and regulatory requirements are considered.Initiate discussion, problem solving efforts and process improvements to ensure that performance targets are met or exceeded.Create and maintain the appropriate master data for use in minimizing errors, avoiding duplication/obsolescence and reflecting product lifecycle (e.g. Product Hierarchy, Finished Goods creation workflow, Demand Lifecycle Management).Ensure fulfillment of agreed manufacturing services for clinical and commercial supply. .Manage CMOs relationship and negotiate for needs of value stream. Provide routine updates on vendors and value stream.Interfacs with contract manufacturers, forecasts, and orders CMO requirements, manages priorities for batch disposition, shipping logistics and delivery with matrix team and CMOs.Develops and maintains Planning Assumptions including safety stocks, lead-times, order quantities, campaign strategy, batch yields, cycle times, etc for assigned materials. Update bill of materials and cost of goods sold.Maintain the corporate inventory file, ensuring that it is up-to-date and accurate. Performs monthly reconciliation of the corporate balances with site and CMO reported balances.

Successfully sourced and secured goods and services such as raw materials, direct production components, and tooling promotional brochure and event calendarPlayed an instrumental role in developing a solid network of suppliers and ensured that all vendors were in 100% compliance with the company’s quality assurance standardsSpearheaded the development of an electronic/web-based format to manage pricing data; efforts improved the accuracy of pricing records and allowed key business stakeholders throughout the organization to quickly access the informationDefined sourcing and fulfilment strategy, managed vendor relationships, conducted pricing negotiations, and reduced procurement costs by $150K

Provide critical support to Finance, Operations, and Sales. Daily order entry into SalesForce, order confirmations, preparing shipping paperwork, shipment notifications, and other communications with customers as needed. Support finance in billing, accounts receivable and reconciliation. Monitor all shipments for on-time delivery. Ensure all customs paperwork is complete for international shipments. Work with carriers to resolve delivery exceptions, communicate with customers. Maintain product inventory tracking systems. Assist with manufacturing documentation and scheduling. Procurement and material receipt responsibilities for lab and office supplies. Manage on-line filing system to include invoices and related documentation.

Managing a minimum of 30 plus projects from start to finish to reduce costs and improve productivity and efficiency through Artemis Work closely with project manager planning projects, drafting and reviewing subcontracts, project reports, proposals, and correspondence. Accurately and expeditiously manage account reconciliation, vendor relations, cashflow management, accounting procedures, cost reduction, and customer communication. Provide high-level administrative and IT support to the regional and project managers via SharePoint, Deltek Vision ERP Software and ARCSOn-going communication with cities, counties and municipalities in order to acquire multiple construction permits needed for various projects. ๏ Provide daily support to stormwater compliance, maintenance, and construction programs for various clients such as Walmart, Home Depot, MilPriv, and municipalitiesCompile and generate spreadsheets capturing key data related to company’s active contracts. Create pivot tables and modify spreadsheets to achieve analytical goals.Manage spreadsheets and maintain data currency to ensure accurate data availability for managers and decision-makers.Develop and implemented standard operating procedures to bridge data gaps and resolve related issues.

Examined budget and payroll records and reviewed financial transactions in order to create spreadsheets capturing key data to ensure that expenditures were authorized Responsible for all daily operations to include schedule creation in order to provide the highest customer service and product available. Directly managed, trained and ensured professional development of 10+ employees.Enhanced operational success through effective staffing, training, adherence to Occupational Safety and Health Administration (OSHA), Food and Drug Administration (FDA), and Codes of Federal Regulations (CFR) regulations and ensuring well-timed customer serviceOrdered, purchased equipment and supplies, maintained food and equipment inventories, and kept inventory records. Arranged for equipment maintenance, repairs, and coordinated a variety of services, such as pest control and deliveries.

Managed payroll and timekeeping for entire companyCompiled employee time, production, payroll data from time sheets, work charts and wage computation in order to detect and reconcile payroll discrepancies.Supported management in creating expense reports and reimbursement requests for both in house and independent contractorsServed as main point of contact for all employee human resources questions, communicating face to face, over the phone and through outlookProcessed all driver applicant qualification documents for accuracy and completeness. Requested and reviewed background investigation reports such as MVR’ as well as manage and maintain all printed and electronic driver qualification and compliance files in a secure and confidential mannerConducted periodic self auditing of all DOT driver qualification files and records to ensure compliance

Maintain and contribute to a safe work environment by adhering to policies and procedures as outlined in the Company Safety Program. 

Provides the main contact point for route administration. 

Supervise the daily functions of the AM/PM personnel to ensure timely completion of the AM/PM staff responsibilities. Interpret company policies to workers and enforces safety regulations. 

Analyze and resolve work problems or assists workers in problem resolution. 

Initiate or suggest plans to motivate workers to achieve work goals. Oversees the AM/PM check out process. 

Determine appropriate resolution of escalated employee/customer service issues. 

Prepare multiple business transaction/efficiency-related operational analysis reports on a daily basis. 

Responsible for oversight of various compliance related items.

Organized CEO’s schedule by creating meetings, calendar invites, travel arrangements and accommodating any adjustments, utilizing MS Office, Word and Excel and Apple’s Pages and Number Ordered supplies for office and equipment as needed, updates inventory logs in Excel Translated official government documents in English and SpanishHandled social media, accounts payable and receivable including invoice processing and preparing weekly check run. Reconciled credit card accounts