Danielle Rex Email & Phone Number

Endicott, Ny

Summerville, Sc

Provide administrative program support to Program Manager, assisting in maintaining project schedulesPrepare weekly/monthly/quarterly reports and presentations detailing project status and progressEnsure schedules are met by tracking of report due dates, preparation of reports and submission to Government entitiesGather and prepare data of assets procured and delivered to the Department of Defense (DoD) in order to establish asset and financial accountabilityDownload crucial technical data packages and drawings; scrutinize and document all drawing deviations and changesAttend monthly Government Technical Interchange Program Meeting, scribe minutes and action itemsRequest buyer quotes (RFQ) to gather pricing information from vendorsProduce equipment material requests (EMR) to purchase items needed for manufacturing processIdentify and request new production parts to be added to Deltek CostPoint for procurementSubmit shipping requests for outbound transmission of goodsHold secret security clearance and reserve confidentiality of sensitive information

Endicott, Ny

Precisely constructed Assembly Build Books for Space Program Hardware New ReleasesReviewed data in assembly build books with a high attention to detail, corrected errors and communicated feedbackAccurately prepared End Item Data Packaging for Space hardware delivery with upmost focus on quality to substantiate thorough traceability of all activities performed

Endicott, Ny

Provided executive-level administrative support to 7 Directors and 18 Managers in a large corporate environmentInteracted and collaborated with all levels of management and their assistants in an effective and professional mannerServed as a liaison on operational matters, tracked action items, developed and maintained organizational chartsExtensive coordination and scheduling of multiple calendars, meetings, conference rooms and catering Precisely organized and implemented logistics for meetings, conferences and major employee eventsExecuted accounts payable processing of invoices, sponsorships/memberships, purchase orders and credit procurements Coordinated high-volume complex arrangements for domestic and international travel; generated expense reportsProcessed tradeshow registrations for active Marketing and Business Development teamsArranged schedules of internal and external candidates for employment interviews; coordinated training requirementsFacilitated implementation of parking and real estate rental leases, managed database and schedule of expiration datesFormulated visitor requests, ensured proper badging requirements, and escort for conformity to Security policyExpertly trained and provided guidance regarding business programs and functional practicesMaintained confidentiality and security of information by adhering to company security and export complianceOversaw inventory, ordering, and receiving of office supplies and arranged for equipment maintenance Administered Subcontract proprietary information agreements and aided with Purchasing bid quotation

Conklin, Ny

Furnished comprehensive administrative support to the Operations Vice President, 3 Directors, and Chief Financial OfficerOrganized travel arrangements and generated expense reports to ensure accurate reimbursementMaintained management credit card system, monitored expense accounts and audited and reconciled expense transactions Spearheaded the corporate lodging hotel program to recognize areas of lodging cost reductionsPlaced purchase orders and arranged invoices for paymentConducted payroll operations for 4 distribution centers, comprising of over 2,000 employees; created statistical reportsEnsured adherence of child support/garnishment payments; processed profit sharing 401K revisions Systematically executed employment verifications, company separation and exit interviews to company standards

Chateaugay, Ny

Processed bills of lading, invoices, and input remittance data into Accounts Payable system for out-going shipments. Compiled and prepared numerous statistical reports for management.Input production schedule into ADP E-time payroll system. Verified timesheet accuracy for payroll processing of 107 employees.Responsible for maintaining labor union contract rules, tracking benefit time and union dues.Accountable for maintaining confidential personnel files.Maintained petty cash account. Prepared Unemployment Compensation Reports.Prepared and submitted accident reports to Worker’s Compensation Board.Posted and maintained OSHA log report. Reception for five-line telephone and greeted and directed visitors.

Malone, Ny

Accountable for the accurate processing and distribution of proposals, submittals, field orders, change orders, pay application and certifications and creation of transmittals. Calculated job and labor costs from daily payroll time sheets. Xeroxed project drawings and distributed and filed all contracting paperwork. Typed numerous correspondence and reports and provided reception for multiple-line telephone.

Fairchild Afb, Wa

Held security clearance and reserved confidentiality of sensitive information. Maintained and updated database system for personnel records. Input training data into database for record tracking and conducted audits of transactions.Created and organized a concise training scheduling program which improved tracking system and brought the training completion rate to 100%. Considered/analyzed objectives, resources, and time schedules and coordinated with several agencies to accommodate personnel availability and deadlines.Supervised and trained peers in office procedures and policies. Assembled weekly/monthly reports of critical metrics to executive management. Served on Crisis Action Team holding position at Air Base Command Post to assist in implementing security measures during Defense Readiness Condition (DEFCON) alert exercises/real world situations.