Danielle Rodrigues Email and Phone Number

Oversee the overall corporate budgeting preparation, management and monitoring processes.Perform financial analysis, reporting and management activities.Ensure that the financial reports are prepared and delivered on time.Review financial data for accuracy, correctness and completeness.Hire and train new employees on financial operations.Monitor and manage all expense within the allotted budget.Establish key financial strategies to enhance business profitability.Ensure financial team follows company policies and regulations.Develop standard accounting procedures to improve financial operations efficiency.Participate in performance evaluation of finance staff and conduct counseling sessions to identify skill development needs.Review annual budgets and recommend any changes if needed.Assist in account payable and receivable activities.Perform account reconciliation activities.Generate financial reports related to budgets, account payables, account receivables, expenses, etc.Ensure accurate calculation and distribution of salaries and other benefits to employees.Establish accurate forecasts regarding expenses and revenues and manage regular reporting requirements.Monitor competitor activity and stay updated about latest industry trends.

Coordinate and manage the payroll process for the organization and possibly at divisional level if required.Prepare and run the required payroll reports to support the company’s accounts.Check and audit all payrolls to ensure legislative and awards compliance (tax compliance, superannuation etc.) is adhered.Ensure that any company benefit programmes ie medical care, pensions, bonuses etc are managed efficiently and effectively.Calculation, payment and reconciliation of group tax.Maintenance of staff payroll and tax records.Balance monthly accounts and submit reports to the company’s accounting department.Manage systems and suggests changes/upgrades as and when required.Required to submit management reports, liaise with HR staff regarding new appointments, terminations and other relevant matters.

Answer general phone inquiries using a professional and courteous mannerDirect phone inquires to the appropriate staff membersReply to general information requests with the accurate informationGreet clients/suppliers/visitors to the organization in a professional and friendly mannerUse computer word processing, spreadsheet, and database software to prepare reports, memos, and documentsSort incoming mail, faxes, and courier deliveries for distributionPrepare and send outgoing faxes, mail, and courier parcelsForward incoming general e-mails to the appropriate staff memberForward voice mail from the general mailbox to the appropriate staff memberPurchase, receive and store the office supplies ensuring that basic supplies are always availableCode and file material according to the established proceduresUpdate and ensure the accuracy of the organization's databasesBack-up electronic files using proper proceduresProvide secretarial and administrative support to management and other staffMake travel, meeting and other arrangements for staffCoordinate the maintenance of office equipmentUse computer software to prepare invoices and financial statementsCode and file financial material according to established records management proceduresProcess accounts payable ensuring timeliness and accuracy of informationProcess accounts receivable ensuring timeliness, accuracy of codes and appropriate backupPrepare accurate bank reconciliations and depositsAdminister petty cash according to established proceduresAssist with financial reports as requiredMonth end duties as requiredWith the Executive Director, prepare meeting agendas and supporting material for distributionEnsure the timely distribution of material to the BoardSupport the Board with meeting, travel and other arrangementsDraft minutes of Board meetings for review by the Executive DirectorCreate action list for management staff from board meetings

Process and/or fulfill transactions, perform audit/ reconciliation activities and/or other activities in accordance with established priorities and deadlines on a timely, accurate and efficient basis.Resolve discrepancies that include occasional non-routine situations in accordance with standard procedures.Record and verify data for fulfillment and/or further handling.Communicate with internal business partners and external customers to respond to standard and occasionally non-standard and/or non-routine inquiries according to guidelines. Follow-up with other business units to ensure issues are resolved.Perform administrative tasks such as distributing/ collecting documentation and information to or from other internal departments or institutions, archiving historical documentation, assisting in the preparation of management reports, reconciling activities on a daily, weekly or monthly basis.Resolve escalated work or issues from more junior staff, as appropriate.Provide input into the continuous improvement of business processes and procedures within the scope of the work team, and participate in testing and implementation of projects and new/ revised products/ services or processes.Provide on-the-job assistance and training to others, as requested. Escalate non-standard and/or non-routine issues, where applicable, as per guidelines.Identify potential risk situations and escalate to more senior team members.Review transactions and requests for compliance with regulatory and Bank requirements, as required.Ensure all appropriate authorizations/ approvals are obtained in accordance with policies and controls.Corporate Policy, as well as all applicable legislation, regulatory rules and requirements, and Bank standards, policies and procedures (P&Ps) for such things as potential conflicts of interest, safeguarding of customer information, trading in securities, anti-money laundering, privacy and disclosure of outside business activities.