Facilities Administrator
Current• I currently have the task of project managing store closures the closures programmes are completed in conjunction with the contractors programme, detailing the plan for retail, in regards to stock distribution. It is essential that the stores are ready for key handover to the landlords. Regular meetings with Area Sales Managers to keep up to date with the programme and overall scope of works.• Regularly liaise with the property department to establish whether certain maintenance are the… Show more • I currently have the task of project managing store closures the closures programmes are completed in conjunction with the contractors programme, detailing the plan for retail, in regards to stock distribution. It is essential that the stores are ready for key handover to the landlords. Regular meetings with Area Sales Managers to keep up to date with the programme and overall scope of works.• Regularly liaise with the property department to establish whether certain maintenance are the responsibility of the landlord based on the lease. I now have a good understanding of property leases and schedule of conditions, when trying to decide who needs to action the repairs.•It is also my responsibility to manage all insurance inspections on stores lifts and lifting equipment, ensuring compliance by completing regular inspections based on type of equipment. •The handover of upcoming new stores from Store development across to Facilities, where they are set up with all compliance visits and reactive contractors are made aware if it falls within their remit. I now have an understanding of the legal requirements of services to HVAC, Chillers, Lifts, Fire Alarms, Sprinklers, Oil/Gas Boilers, Asbestos Re-Inspections and Water Risk Assessments. Currently within my role to ensure compliance across certain disciplines, by making sure we receive compliance certificates and inspections and action remedial works when required. It is also essential any defects noted from insurance report will be assigned to contractors on priority call outs. •Uploading of invoices against purchase orders and approving applications for payments submitted by contractors. Regularly run CAPEX reports and check the accruals to ensure current spend is accurate in the areas that I spend and report back to commercial finance. •I also had the opportunity of managing the LED roll out which we did across the estate. I also manage all the stores requests for additional waste collections and the approval Show less
