- To respond to tenants’ phone calls, emails and direct contact reporting maintenance / repair issues and forward to the Property Manager- Assist in the performance of all necessary functions to facilitate Tenant “Move In” and “Move Out” procedures including: o Letters to tenants regarding lease obligationso Lease expiration date notificationo Renewal/move out obligation letters- Aid Property Manager in compiling data for year-end budgets including entering all of the data… Show more - To respond to tenants’ phone calls, emails and direct contact reporting maintenance / repair issues and forward to the Property Manager- Assist in the performance of all necessary functions to facilitate Tenant “Move In” and “Move Out” procedures including: o Letters to tenants regarding lease obligationso Lease expiration date notificationo Renewal/move out obligation letters- Aid Property Manager in compiling data for year-end budgets including entering all of the data into Spectra and while ensuring accuracy as well as printing begin year invoices and submitting them to tenants in a timely fashion - Drafting Memos and/or making phone calls to Tenants related to lease issues and preventative maintenance scheduling. These calls may include inquiries related to rent collection.- Performance of credit and reference checks for all new applications and presentation of this data to PM(s) for approval.- Preparation of leases for new tenants including submitting to the PM to be fully executed Show less

- Maintain the G/L and working paper files for all properties by posting journal entries, preparing financial statements for audit and reconciling bank accounts to ensure that financial reports and statements reflect accurate numbers - Prepare annual budgets and quarterly forecasts for property by preparing supporting schedules, variance analysis and coordinating with other departments to provide supervisors with accurate forecasts information- Process tenant year-end OpCost billings… Show more - Maintain the G/L and working paper files for all properties by posting journal entries, preparing financial statements for audit and reconciling bank accounts to ensure that financial reports and statements reflect accurate numbers - Prepare annual budgets and quarterly forecasts for property by preparing supporting schedules, variance analysis and coordinating with other departments to provide supervisors with accurate forecasts information- Process tenant year-end OpCost billings, percentage rent monthly and year-end invoicing by reconciling expenses, preparing statements for audit, variance analysis, tenant spreadsheets, shortfall analysis and interim billings in order to meet the requirements of the tenants’ lease and provide supervisors and auditors with timely and accurate information- Process monthly invoicing through Payscan, ensure proper G/L coding and approval- Reconciling the property banks on a weekly basis for accuracy and discrepancies, if anything doesn’t match accurately it is escalated to management for further follow up with the bank Show less

- Receive my weekly packages from our satellite offices and sort them according to project and the general ledger classification- Review all invoices for appropriate documentation and approval prior to payment- Review and complete employees expense claims and submit for director approval of general ledger coding- Communicate with all levels of management including, Directors, Senior Vice President and Chief Financial Officer in order to have proper approvals and policies are being… Show more - Receive my weekly packages from our satellite offices and sort them according to project and the general ledger classification- Review all invoices for appropriate documentation and approval prior to payment- Review and complete employees expense claims and submit for director approval of general ledger coding- Communicate with all levels of management including, Directors, Senior Vice President and Chief Financial Officer in order to have proper approvals and policies are being adhered to at all times- Help implement new Accounts Payable system Payscan, by helping troubleshoot and do walk-throughs for other employees not familiar with it Show less