Daphne Phillips Email & Phone Number

Rochester, New York Area

Accomplishments:* Retrieved over $92,000 in back billing in two programs in less than 2 weeks (2007), $70,153.54 (2008).* Observed, assessed, analyzed, and made recommendations for the Counseling Center’s financial and managerial processes that were later acknowledged by the Board of Directors (at the Spring Board Meeting 2008) as significantly improving the efficiency of the program.* Saved approximately $2208.50 in the purchase of office furniture by researching online vendors.* Assisted in the retrieval of thousands of dollars for the Education program.* Created a memo detailing the processing of requisitions, which became an official policy in the Finance Dept. Handbook.* Created a comprehensive, step-by-step manual on the Accounts Payable processes. This document became a part of the Finance department’s official policy manual. (2009)* Created an extensive library for the Accelerated Reader Program complete with labels, and organized books according to ATOS Book Level and Interest Level. The entire library was built initially with donated books at the agency, and was supplemented with over 300 books bought with my own money (from thrift stores).* Created a comprehensive filing system for NCLB Title I program dating from school years 2004-2005 to 2010 -2011.Job Description:Verified staff were: documenting per compliance requirements, complying with organization’s internal standards for accounting and internal controls, and complying with external standards and the standards of funders and stakeholders. Provided Executive and Finance Directors with reports on program operations, and recommendations to reveal best practices. Processed requisitions and invoices for payment. Entered revenue and payroll summaries into the revenue and general journals, respectively. Created schedules and financial worksheets for programs as requested. Researched prices for major program purchases. Assisted with billing upon request.

Washington D.C. Metro Area

Accomplishments:* Created Vendor Inquiry forms/system to track vendor calls and colleague requests for information regarding payment. * Completely overhauled the vendor filing system to be user friendly and efficient.* Created an A/P resource manual to include IRS rules on properly applying sales & use tax, budget codes for allocation of expenses (all data collected and compiled over time), step by step documentation of my duties for my successor.* Fulfilled manager’s duties when she was away (A/P for subsidiary companies, reconciling American Express corporate account, cutting checks, etc.).* Processed at least 120+ invoices per week; upward of $350,000 per week.* Acted as liaison between colleagues and purchasing department for invoice processing and payment status.* Closed out A/P 2005 on deadline on a 37.5 hour week (no overtime required) including, assisting the auditors, boxing and storing 2004 files, moving 2005 files to another filing cabinet, creating and improving filing system for 2006, all while completing regular month-end closing procedures before deadlines (every month).Job Description:Reviewed and verified incoming invoices, researched and reconciled discrepancies and ensured there had been proper authorization for payment, coded invoices for payment, prepared checks for disbursement and documented payment, ensured that invoices were paid on or before their due dates, reviewed invoices for the proper application of sales tax and accrued any use tax if needed, maintained vendor files, answered questions of staff and vendors regarding status of payment, verified that payments were posted in the correct accounting period and that expenditure were recorded as prepaid or accrued expense.

Washington D.C. Metro Area

Accomplishments:* Held the position of 2 people (Executive Assistant and Office Manager), provided assistance to the Senior Property Manager when her assistant’s employment was terminated, assisted lobbyist with administrative tasks as needed.* Completely re-hauled and color coded 5 filing systems for the different companies under the Foundation and Management Company.* Saved company $7245.00 on packets for one of the Town Center at Camp Springs development property by finding a more cost effective vendor than the one the company had previously used. Completely restructured and organized the supply room / kitchen to: maximize space on supply shelves, make ergonomically correct by putting the most used items at eye level, and maximized the efficiency of the mailing system. Job Description:Assisted with the coordination and preparation of monthly reports, financial data and presentations, collated papers for meetings and circulated agendas, responded to, and wrote letters and memos, took minutes, dictation, and messages, answered queries and screened telephone calls, maintained diaries, made appointments and travel arrangements, developed, implemented, and maintained filing systems, made recommendations on courses of action, coordinated, assisted, trained and supervised other administrative staff.

Washington D.C. Metro Area

Accomplishments:* Worked at hotel five months before Grand Opening – Typed training manuals for service departments, created inventory and all filing systems for Accounting Department.* Created Guest Inquiry form/system for tracking billing calls and documenting refunds.*Assisted Purchasing Director with creating spreadsheets, purchasing for the Grand Opening, and finding LSDB vendors to meet government quotas.Job Description:Filled in for A/P clerk, Auditor, A/R clerk, and assisted them through high-volume times, prepared analytical spreadsheets and reports on an ongoing basis, processed incoming payments and advance deposits, reconciliations and daily deposits, obtained data necessary to responding to inquiries, assisted in the preparation of monthly and quarterly budgets, coordinated various tax compliance, created inventory par and maintained inventory of office supplies.

Bachelor Of Arts (B.A.), Economics

Activities and Societies: Business Management Association, Chairperson of Membership Student Advisory Committee, MemberThe Bachelor.

Marketing

Activities and Societies: AIESEC, Chairperson of Marketing - An international Business Club focused on student exchange ToastmastersThe.