Darlene Lapointe Email & Phone Number

Calgary, Canada Area

Calgary, Canada Area

• Provide confidential administrative support to Academic Chairs (Process Piping Drafting and Engineering Design & Drafting Technology), including dealing with all forms of communications, scheduling and coordinating activities and appointments, prepare travel arrangements and expense claims; prepare routine documents and maintain electronic and paper files.• Assist with on-boarding for new faculty and students; prepare instructional and related contracts; data entry and reconciliation;… Show more • Provide confidential administrative support to Academic Chairs (Process Piping Drafting and Engineering Design & Drafting Technology), including dealing with all forms of communications, scheduling and coordinating activities and appointments, prepare travel arrangements and expense claims; prepare routine documents and maintain electronic and paper files.• Assist with on-boarding for new faculty and students; prepare instructional and related contracts; data entry and reconciliation; order course materials and all supplies; generate financial and student reports,• Coordinate meetings – room bookings, compiling and distributing agendas, transcribing minutes, catering.• First point of contact for students (walk-in, email and phone); liaise with various internal departments and outside industry partners.• Coordinate logistics (materials, venue, catering) to prepare for Information Nights and Student Orientation.• Utilize various software daily – BANNER, Solar, Microsoft Word, Excel, Outlook and Powerpoint. Show less

Havelock Belmont Ps And Thomas A Stewart Ss

- Manage the accountability of Safe Arrival Program daily in elementary school of 270 plus students.- Provide reception duties, direct calls and respond to queries from numerous stakeholders and public daily.- Complete and verify time sheets, absence reports and other HR related documents electronically for 30 plus staff.- Create and maintain student information, registration and Ontario Student Record files and respond torequests for information or transfer of records.-… Show more - Manage the accountability of Safe Arrival Program daily in elementary school of 270 plus students.- Provide reception duties, direct calls and respond to queries from numerous stakeholders and public daily.- Complete and verify time sheets, absence reports and other HR related documents electronically for 30 plus staff.- Create and maintain student information, registration and Ontario Student Record files and respond torequests for information or transfer of records.- Maintain, reconcile, and report on school bank account and school budget records.- Prepare and track purchasing and warehouse requisitions; receive, verify and ensure delivery of items;stock and monitor all supplies; and, facilitate equipment requisitioning and repairs of equipment.- Prepare report card data base, import student data and print report cards.- Perform all secretarial duties for the school, including records management, filing and preparingcorrespondence, reports, minutes, agendas, calendars, newsletters and various other documents.Secondary School- Dealt with students daily, approximately 700, monitoring attendance and assisting with all needs.- Functioned as first point of contact receiving all visitors, students and school board staff; directed to appropriate contacts and responded to all inquiries.- Liaised (electronic, telephone, fax and mail) with all levels of staff within school, as well as Administrators at the Education Centre and outside agencies in a confidential and diplomatic manner.- Utilized multi line telephone system (up to 8 lines); extensive use of office equipment such as copier, fax machines, scanning and PA system.- Provided additional secretarial support to other departments.- Responsible to fulfil Head Secretary's duties during her absence. Show less

Teaching & Learning Department

- Liaised with the offices of the Superintendents for the purpose of coordination of appointments, facilitating departmental correspondence, and follow-up on day-to-day departmental matters.- Communicated daily with various internal and external contacts, such as consultants, administrators, the public, and Ministry officials.- Supervised a team of 3 staff working interactively and collaboratively, exchanging ideas and contributing skills that complemented projects and efficiently… Show more - Liaised with the offices of the Superintendents for the purpose of coordination of appointments, facilitating departmental correspondence, and follow-up on day-to-day departmental matters.- Communicated daily with various internal and external contacts, such as consultants, administrators, the public, and Ministry officials.- Supervised a team of 3 staff working interactively and collaboratively, exchanging ideas and contributing skills that complemented projects and efficiently utilized resources.- Responded to all needs and inquiries and provided secretarial support for a business unit of 25 staff.- Prepared, proofread and edited correspondence for the Principal of Program and consultants; and distributed electronically to appropriate focus groups.- Recorded, prepared and distributed agenda and minutes for the Aboriginal Committee on Aboriginal Issues meetings.- Maintained petty cash; monitored and reconciled department budget; verified and processed mileage and expense claim forms; prepared and organized convention venues and catering needs of special events; arranged travel and hotel reservations for administration. Show less

Peterborough On

- Designed, formatted and revised documents as required; processed according to Board formats; and, maintained confidentiality of contents.- Proofread, edited and revised all material for grammar, spelling, punctuation, formatting, etc.- Reviewed documents with authors, discussing technical possibilities and/or limitations.- Managed electronic records storage system.- Provided support daily to Education Centre receptionist, fulfilling reception duties.- Utilized Microsoft… Show more - Designed, formatted and revised documents as required; processed according to Board formats; and, maintained confidentiality of contents.- Proofread, edited and revised all material for grammar, spelling, punctuation, formatting, etc.- Reviewed documents with authors, discussing technical possibilities and/or limitations.- Managed electronic records storage system.- Provided support daily to Education Centre receptionist, fulfilling reception duties.- Utilized Microsoft and Corel Suites (Word, Excel, Word Perfect, Quattro Pro and Corel Draw). Show less

Campbellford, On

- First point of contact for all customers and sales representatives.- Maintained relations with sales representatives to ensure efficient operation of sourcing products and procurement of orders.- Prepared packaging and documentation for courier/shipping services and postal items on a daily basis.- Responsible for ordering stock and nonstock inventory, and controlling the level of inventory.- Provided financial accounting support services including invoicing, remittances, bank… Show more - First point of contact for all customers and sales representatives.- Maintained relations with sales representatives to ensure efficient operation of sourcing products and procurement of orders.- Prepared packaging and documentation for courier/shipping services and postal items on a daily basis.- Responsible for ordering stock and nonstock inventory, and controlling the level of inventory.- Provided financial accounting support services including invoicing, remittances, bank deposits, reconciling customer accounts, managing outstanding accounts and collection of such.- Sourced and placed orders for products for client base of over 200 customers, as well as maintained stock, expedited backorders and managed shipping/receiving of product. Show less

Campbellford On

- Prepared correspondence and documentation to communicate with governmental agencies and clients daily.- Obtained and confirmed confidential information by responding to and completing approximately 15 telephone calls daily to government agencies (Legal Aid, Court Services, etc.).- Prepared packaging and documentation for courier/shipping services and postal items on a daily basis.- Extensive experience with office equipment, ie: copier, fax machine, multi-line telephone (up to… Show more - Prepared correspondence and documentation to communicate with governmental agencies and clients daily.- Obtained and confirmed confidential information by responding to and completing approximately 15 telephone calls daily to government agencies (Legal Aid, Court Services, etc.).- Prepared packaging and documentation for courier/shipping services and postal items on a daily basis.- Extensive experience with office equipment, ie: copier, fax machine, multi-line telephone (up to eight lines), postage machine and weigh scales.- Efficiently used Microsoft Word and SoloPro Legal software to maintain automated record management system of client profiles. - Dealt with highly confidential situations and information daily.- First point of contact for all clients via telephone and office meetings. Show less

Campbellford On

- Dealt directly with an average of 50 clients on a daily basis to attend to and resolve their financial needs and problems, including investment advice. - Completed teller duties including cash balancing, sales of drafts, foreign currency, traveller’s cheques, etc.- Utilized customized banking computer system proficiently to process transactions, maintain customer profiles and access product information.- Nature of business dealt with highly confidential information on a daily… Show more - Dealt directly with an average of 50 clients on a daily basis to attend to and resolve their financial needs and problems, including investment advice. - Completed teller duties including cash balancing, sales of drafts, foreign currency, traveller’s cheques, etc.- Utilized customized banking computer system proficiently to process transactions, maintain customer profiles and access product information.- Nature of business dealt with highly confidential information on a daily basis.- Superb interpersonal and problem solving skills – addressed client’s needs and concerns daily and resolved issues to the client’s approval while adhering to strict policy and procedures guidelines. Show less