Purchasing Assistant, Seasonal
Current*Generated purchase orders to fulfill requests originating throughout a 37-park county-wide park system and distributed purchase orders signed by the Purchasing Agent to vendors and throughout the park system*Shepherded the process of publicly advertised bid requests from the preparation of bid packets to the distribution of signed contracts for awarded bids*Served as assistant to Purchasing Agent during public bid openings, as well as recording secretary for the minutes of said openings*Proofread and repaired errors in specification documents received from other departments*Solicited quotes from vendors for annual supply and service contracts falling below the bid threshold*Worked with vendors to ensure that information on file related to them was complete and up-to-date and that required paperwork was submitted in a timely manner*Compiled data for quarterly reports for the county Board of Recreation Commissioners and developed a streamlined process for efficiently calculating and tabulating the data*Helped maintain department records by ensuring the proper filing of retained paperwork, including submitted bids and copies of purchase orders*Maintained spreadsheet documenting results of completed bids