Full PA function to the CEO and Head of IB and his team; including but not limited to:• Providing full administrative support to CEO as well as to the Head of IB and the Corporate Finance team ensuring a smooth running operation• Diary management across global time zones• Taking dictation and general typing• Organising extensive travel itineraries both local and international, meetings, conference calls etc• Arranging visa’s and forex, transfers, car hire or chauffeur drive and accommodation• Reconciliation of expenses• Administrative support • Assistance to all senior sector team visitors whilst in SA incl transport, accommodation and meetings• Communicate and respond to client queries in a professional and diplomatic manner• Communicate confidently and effectively at all levels• Coordinate other assistants and clerical staff• Arrange events and conferences : facilities and caterer, issuing information and invitations, coordinating speakers and controlling budget• Attending the events / conferences as back up support and to meet and greet clients• Sourcing and purchasing gifts for clients• Collating meeting packs, board reports and presentations for executive management and board meetings• Prepare and distribute agenda’s for board meetings and management meetings• Cultivating good working relationships with client and internal PA's both here and overseas • Controlling and ordering office stationery and supplies and computer equipment• Power point presentations using the UBS power point templates• Printing and binding of all client presentations for meetings• Assisting with submitting SENS announcements to the JSE when the need arises• Arranging client lunches and dinners. Including sending out of invitations, overseeing the menu and wines. If dinners are at our premises, meet and greet the clients, walk them through to the dining room and stay to ensure the smooth running of the evening