Debbie Smith Email & Phone Number

Withington

To support the operational delivery and coordination of administrative aspects of undergraduate and post graduate medical education; developing efficient and effective systems to ensure medical education activity is maintained and developed in line with departmental objectives. Working closely with the medical education manager, developing effective communication approaches and relationships with staff across the organisation including medical consultants, trainees and students.•Coordinating the administration and recruitment for all teaching programmes for undergrad medical students and postgrad trainees.•Actively participating in all undergraduate and postgraduate inductions. Assisting with the coordination of postgraduate inductions courses:•Administering all specialty trainee, consultant and non-training grade doctor study leave funding requests and submissions of expenses. •Communicating with internal and external persons, bodies, organisations and any key personnel important to the tasks being undertaken, following organisational policies and procedures.•Providing the required information and reports to the medical education manager in accordance with HENW or any other monitoring body’s requirements. •Taking notes and minutes of meetings, both formal and informal.•Acting as principal administrator, gathering, analysing and presenting complex data, information and reports from a range of electronic sources ie Oracle Learning Management (OLM), Virtual Learning Environment (VLE) and excel spreadsheets.•Planning, organising and co-ordinating a range of medical education activities, responding to changing requirements and a range of situations which may be quite complex. •Coordinating governance activities and reports relating to medical education. Including the implementation of policies and HENW requirements relating to medical education and working proactively in changes to the service to improve governance and standards of performance

Withington

Providing a professional administrative service to the Medical Workforce Department. Providing advice on recruitment, medical workforce, terms and conditions and to maintain medical workforce databases.Key responsibilities:• Responsible for the preparation and distribution of rotational information, welcome letters and informational packs to all Junior Medical staff• Providing support to the HR Advisor in the recruitment of Consultants in a timely and efficient manner• Supporting HR Advisor with the monitoring, checking and flagging-up such things as registration with the GMC• Responsible for liaising with the ESR team to ensure ad hoc payments to the medical and dental staff group are added to Electronic Staff Records• Responsible for processing applications for Honorary Contracts and the pre-employment checks for Clinical Attachments• Liaising with the University of South Manchester to ensure that pre-employment checks for Foundation Doctors are undertaken in line with the SLA• Provide HR advice on policies: Maternity, Paternity, Compassionate and Sick Leave

Nhs North West

•Successfully merged additional 200 staff onto payroll with minimal errors.•Participation in review and integration of new HR system including introduction of self service module.•Administration of annual payroll review (co-ordination of recommendations, mail merges). •Review and development of key policies (maternity, paternity and adoption) to support new wider business.•Providing day to day support to the business on employee relations issues including guidance to managers and correspondence.•Development and administration of on-line regulatory training programme (testing, agreeing content, resolving issues and development of automated monthly reports to business).•Monthly payroll administration, annual management of P11D data and documentation and overall lead on payroll matters including management of relationships with external payroll provider.•Creation of line manager’s pack for induction/new starters•In conjunction with Financial Controller, performed monthly reconciliation of company pension schemes.•Development and distribution of key HR MI data as required, including production of company organisation charts.

•Management of two direct reports to ensure that all central functions were consistent and Board requirements ran smoothly and efficiently.•Working with parent company to take responsibility to ensure policies and practices were aligned and adhered to across all offices.•Leading on health and safety requirements:-Facilitating regular meetings of H&S champions-Management of first aid staff to ensure compliance with regulations•Fleet management – ensuring policies and procedures were complied with at all times and management of fleet cards.•Benefits administration – private medical, pensions.•Diary management for Board members and day to day administration including travel arrangements.•Administration of all recruitment in addition to active participation in interviews, development of job descriptions and competency interview guides.•Day to day HR administration including employee relations issues, conducting exit interviews and providing guidance on legislation as required.•Production of management information to key stakeholders as required.

Manchester

• Diary management for Group MD, Board and Senior Management Team (SMT).• Sourcing venues and locations for meetings.•Collation of monthly new business reports and completion of league tables for distribution to SMT.•Production and distribution of Board packs.•Management of all confidential correspondence and calls, diary management and arranging travel as required