Debbie Patterson Email & Phone Number

New York, NY, US

Grapevine, Texas, US

Dallas, Texas, US

• Working in tandem with Officer Executive Assistants scheduling Town Hall, Quarterly Business Reviews and Leadership offsite team meetings, conference calls, luncheons, event planning, expense reports, domestic travel.
• SAP (SME - Subject Matter Expert) Testing, Training peer group: Executive Assistants, Administrative Assistants, Project Coordinators. Researched system and connectivity issues, hosted one-on-one training classes and.

Dallas, Texas, US

Scheduling meetings, conference calls, luncheons, event planning, expense reports, domestic and international travel

Bangalore, Karnataka, IN

• Answering and responding to emails, scheduling meetings, conference calls, luncheons, event planning, expense reports, domestic and international travel coordination.
• Processing International Visa Requests

Richardson, Texas, US

• Managing day-to-day operations for senior leadership team answering and responding to emails, scheduling meetings, conference calls, luncheons, event planning, domestic and international travel coordination.
• Audited & processed 30 procurement card accounts each month
• Conference planning including preparing & printing agendas, catering, conference rooms

Basking Ridge, NJ, US

• Assisted Finance senior leadership with extensive calendar, meeting and email management, conference calls, travel arrangements, expense reports and weekly status & summary reports.
• “On-Boarded” 50 New Hire employees with system access, security badges and new laptops
• Processed and filed 8,000 emails
• Researched and rescheduled 6 months’ worth of current, double & triple meeting requests
• Audited and processed 3 months’ worth of expense receipts
• Organized, filed and shredded 45 boxes of files and documentation in 4 weeks

Dallas, Texas, US

• Oversaw day-to-day operations of salt water disposal company for senior leadership and Accounting department with email and phone communications, travel coordination, extensive research, account reconciliation.
• Researched and organized annual Investors meeting, agenda, presentation and dinner
• Reorganized entire office filing system
• Provided back-up support and organizational assistance to Accounting department:­ - Bank deposits­ - A/P & A/R collection calls­ - Procured, processed and filed past due invoices­ - Created new Accounting file system

Jacksonville, FL, US

• Managed multi-roles for health care technology company including complex meeting schedules, extensive calendar management, email & phone communication, travel coordination and expense reports. Processed all department.
• Executive Administrative Assistant:­ Provided extensive business & personal administrative support for C-level executives­ Meeting organization (securing meeting space, IT equipment, materials & supplies)­ Liaison for.
• Office Manager:­ Efficiently managed daily office operations for 120+ employees­ Processed building maintenance service requests and work orders­ Ordered & maintained office supplies for multiple copy/supply rooms and.
• Supervised & Trained Receptionist Position:­ Audited Compliance Visitor Log on weekly/monthly basis per regulatory guidelines­ Processed and distributed mail, overnight packages, supplies & general delivers
• Office Relocation from Dallas to Richardson: (6 month project)­ Conducted extensive audits of all office furniture, equipment & supplies­ Weekly status meetings with Facilities Manager on action items and vendor lists­.

New York, NY, US

• Assisted senior leadership at EDS client site by fielding calls and scheduling meetings. Processed travel requirements, department invoices, reconciled time, billable hours and expenses. Audited partner’s personal.
• Processed billable hours & expense reports (TIMEnX) for 15 audit team members
• Provided personal support (banking, errands, shopping) for Partners
• Researched and distributed Excel & PowerPoint projects as needed

Dallas, Texas, US

• Managed day-to-day operations of senior leadership by scheduling meetings, luncheons, responding to email and phone messages, running daily logistical reports and assisting with departmental projects (research.
• Maintained budget & cost controls for two departments
• Researched, prepared and recommended annual departmental budget (office supplies, conferences, travel & entertainment, seminars, cell phones) for Director of Finance and SVP
• Ordered office supplies, office equipment, furniture and coordinated office moves
• Organized, printed & distributed weekly status reports for Vice President & team
• Provided back-up support to 7 other Administrative Assistants within the department

Dallas, TX, US

• Directed day-to-day operations of Chief People Officer, Chief Marketing Officer, Chief Culinary Officer & Chief Administrative Officer/Chief Financial Officer by scheduling meetings, luncheons, calendar changes, email.
• Researched & arranged catering for all general and Board of Directors meetings
• Negotiated contracts and hotel site evaluations for Annual GM Conference
• Reviewed corporate wide accounts to ensure budgetary compliance
• Provided confidential administrative support to Chief People Officer during re-organization process (including final paychecks, termination and separation agreements)
• Served as CEO back up executive administrative support

Dallas, Texas, US

• Managed day-to-day operations of CFO office by fielding calls, scheduling meetings, luncheons, special projects and presentations. Coordinated travel itineraries. Processed department invoices and reconciled department.
• Maintained Desktop Publishing Center services known as “Miracle Center” that saved the company money by having in-house scanning, color copies and color PowerPoint presentations.
• Processed “Letters of Confidentiality” for vendors who requested Corporate Financials.
• Trained “temps” and new hires on Executive Assistant duties.
• Worked with outside Consultant Agency to plan and work out details of “Team Building” seminar for Director level and above Finance & Accounting Management Retreat.