Deborah Botha Email & Phone Number

Bryanston, Johannesburg

Provide Secretarial and Administrative support to the Managing Director, his respective Management Team, Expats, Commercial Director, his direct reports and the Commercial Department (app 80 employees)Reconciliation of International and Local expenses for both Managing Director and Commercial Director on ESS SystemMonthly payments of all rentals (e.g. leases, contractors, utility accounts etc) Arrange ALL Travel (i.e. International, Local, Accommodation, Car Hire, Visas etc) for the Managing Director, Expats, Commercial Director and the Commercial Department on the On Line Booking Tool and ensuring all policies and procedures are adhered to. In charge of all relocations within the company for both local and international (sourcing temporary and permanent accommodation, schooling, lease agreements, dealing with the removal company etc)Handling all work permits for Ex patsUpdating the travel tracker on a monthly basis for Ex patsMonthly reports for Ex pats for the Immigration and Tax Specialists Event Management - Annual Sales Conference/Road shows) - this involves sourcing venues (2019 was Mauritius), printing and framing of certificates, engraving of trophies, co-ordination of international and local logistics, gifts, Gala Evening, Decor, Entertainment etc.Arrangement of monthly offsite conferences for the Sales Team for various RegionsCreation and receipting of Purchase Orders on Probuyer for the Sales Team and Office ManagementOrdering of Stationery for DanoneStand in for Office Manager

Springs

• Handling of incoming calls• Monitoring late comers (which involves smsing, phoning parents and sending out late letters).• Dealing and handling all queries/issues related to parents, scholars and faculty• Handling of Registration and re-registration forms/documents for new scholars and entering data onto E Platform• Liaising with the District Director on a constant basis regarding registrations for all Grades.• Handing out of confirmation letter specifying receipt of correct documentation for Registration• Informing all parents whether child has been accepted into school or not• Sending accepted and not accepted information to the District on a weekly basis• Keeping photocopier and roneo machines running and ensuring sufficient supplies at all times• Handling and monitoring all appointments for teachers/HOD's/Deputy Principal and Principal• Updating learners personal information on SASPAC• Capturing learners absenteeism on a weekly basis on SASPAC• Smsing parents on SASPAC• Updating acceptance of school fees on SASPAC• Handling all learners profiles (incoming and outgoing)• Typing of circulars/letters/emails/pamphlets/programmes for the school• Typing learner good work certificates for each term• Assisting with school fees/bursaries/payments for the school• Handling with exemption forms in absence of Finance Department• Arranged year end function for the faculty/staff, (i.e sourcing venues, creation of invites using Microsoft publisher, gifts, transport etc) and adhering to a strict budget at all times.

Springs And Sharon Park

Springs, Gauteng

Provide Secretarial and Administrative support to SCD, his respective Management team and Kellogg Springs facility Reconciliation of International and Local expenses for SCD and Snr Director AP Quality & Food Safety (ex pats)Assist Travel Manager with travel arrangements via MyMarket Programme for Springs facilityArrange Travel for International visitors (accommodation, transfers etc), together with weekend tours for the visitorsProcurement of kitchen supplies, stationery, toner, business cards etc for Springs facility (app 200 employees)Assist with the procurement of office furniture for the Springs facilityIn charge of the catering for the Springs facility (handling all requisitions/vouchers for meals for training and meetings from our canteen)In charge of Petty CashHandling of donations/hampers and liaising with respective clientsManagement of SC functions, offsite conferences, teambuilding etcEvent Management (e.g. golf days, soccer days, children's Christmas parties, Springs Trade Fair, gala evenings for the Springs facility etc)Loading of new vendors and inputting requisitions, orders onto SAP

Woodmead

• Provide Executive level administration support to Managing Director and Sales Director • Arranging and co-ordinating meetings• Diary Management utilising the Palm Diary (which is a mobile operating system)• Ensure the Managing Director and Sales Director are kept fully aware of diary commitments daily• Reconciliation of International and Local expenses for Managing Director and Sales Director.• Reconciliation of International and local travel expenses for Kellogg Company of South Africa. This involved getting the Amex Statement on a monthly basis and reconciling the account against all travel for the company.• Handling all travel arrangements – domestic & international (including VISA’s applications, flights, forex, accommodation bookings, chauffer or other transport) for Kellogg Company of South Africa• Liaise with respective clients/customers/suppliers as well as international executives on a daily basis in a professional and courteous mannerism.• Perform general clerical duties to include but not limited to, photocopying, faxing, mailing, scanning and filing.• Dealing with incoming mail, faxes, post and correspondence• Procurement of stationery for the Managing Director, Sales Director and Sales Team.• Procurement of business cards for the Managing Director, Sales Director and Sales Team. This included ensuring correct designation and details were correct.• Couriering of documentation/packages locally and internationally• Arranging both corporate and staff functions (including the Kellogg’s Gala at Sandton Sun)• Typing of powerpoint presentations for the Managing Director, Sales Director and the Sales Team.• Maintain and practice high levels of confidentiality

Springs

• Provide Executive level administration support to HR Director • Arranging and co-ordinating meetings• Diary Management• Ensure the HR Director is kept fully aware of diary commitments daily• Oversee monthly staff cereal lists – ensuring that the money tallied with each order from every employee.• Assisted with Wages on a weekly basis• Compiled the Kellogg Newsletter on a monthly basis. • Perform general clerical duties to include but not limited to, photocopying, faxing, mailing, scanning and filing.• Dealing with incoming mail, faxes, post and correspondence• Maintain and practice high levels of confidentiality

Springs

• Calculating and remitting international agents commissions• Calculating and remitting Export invoices• Dealing with Foreign Currencies• Liaising with international and local agents• CGIC Insurance. Taking out sufficient insurance on all exports • Marine Insurance

Secretarial Diploma, Secretarial, Diploma

I obtained a distinction in Financial Accounting I (received a trophy for the highest mark for the year), and a distinction in Audio Typing

Matric, Matric

Activities and Societies: Tennis, Athletics, participated in the school's Theatrical show "South Pacific"Was a Prefect in my final year..