Debra Ahearn Email & Phone Number

United States

Tampa, Florida, United States

Greater New York City Area

Bronx, New York

Organized challenging schedules for two high level executives via OutlookManaged supplies and equipment for finance departmentManaged budgets for outside vendorsReconciled expense reports and credit cards statementsScheduled and organized large group meetings locally and across locations; prepare information for all meetingsParticipated in team and cross functional meetings to understand current business environment to anticipate needsPartner with cross functional colleagues to ensure smooth operations between departmentsAssisted with special events and projects as necessaryVolunteer at employee and patient events

• Organized challenging schedules for three high level executives via Outlook• Assisted Director of Business Affairs/Attorney with execution and filing of contracts• Coordinated travel arrangements including international itineraries; reconciled and generated expense reports• Scheduled and organized large group meetings locally and across locations; prepare information for all meetings• Participated in team meetings to understand current business environment to anticipate needs• Liaison with reprints partner for release of content

Media and Brand Communications & EventsOrganized challenging schedules for two active Senior Vice Presidents via OutlookReviewed and managed emailCoordinated travel arrangements including international itinerariesManaged travel budget for each team; received Angel Award in 2009 for savings of 30%.Reconciled and generated computerized expense reportsScheduled and organized large group meetings locally and across locationsPrepared information for all meetingsParticipated in team meetings to understand current business environment to anticipate needs of teamsMaintained office supplies and equipment

Responsible for showroom calendar and assisting at client appointmentsManaged email correspondenceMaintained customer and vendor filesOversee logistics for international purchasingNegotiated costs with vendors and suppliers both domestic and internationalLiaison with national accounts to coordinate purchase orders and timely shipmentsMaintained QRS online data basePrepared and coordinated quarterly sample sales

Provided support for two outside sales representativesManaged emailOversee logistics for national account programsCoordinated and prepared information for account meetingsLiaison with warehouse to ensure timely shipment of titles and supporting materials

Provided administrative support for President and front officeCoordinated and prepared information for account meetingsPoint person for ten area representatives for all sales and customer service mattersLiaison with buyers, responsible for all facets of national chain programs including merchandising and advertisingGenerated market reports including sell-through and trend informationResponsible for corporate schedule during bi-annual jewelry showsCoordinated and prepared for company's annual sales conferenceProficient in Microsoft Office Suite including Outlook,Word, Excel and Powerpoint