Debra Payne Email & Phone Number

Tauranga, Bay Of Plenty, Nz

Matamata, Waikato, New Zealand

Tauranga, Bay Of Plenty, New Zealand

Tauranga, Bay Of Plenty, New Zealand

Provide full senior level administrative support and services for the Regional Manager, Professional Practice Leader and support of the Regional Area Managers while managing a high level of integrity and discretion in handling confidential information. Effective, accurate and timely execution of specialist administration to support regional management, comprising of operations, professional practice, and general administration. To provide an outstanding level of customer service to all internal and external

Auckland

To provide high quality and confidential secretarial and administrative support to the Chief Marketing Officer, & Chief Financial Officer and other Senior Executives as required.- Diary management and arranging/scheduling appointments for CMO & CFO.- Composing correspondence for approval.- Ensuring proper handling of mail and/or other documentation, particularly of a confidential nature.- Handling communications to and from CMO & CFO, including communication with clients and staff at all levels and external parties.- Organising workload and allocating/delegating work on behalf of CMO & CFO.- Arranging travel, transport and hotel reservations as and when required.- Scheduling team meetings and one to ones for CMO & CFO and their direct reports. - Diary management and arranging/scheduling appointments, ensuring CMO, CFO and Group Finance senior managers day to day whereabouts is known and communicated as appropriate.- Full support to producing monthly Board Report.- Maintain business units budgets, including supplies, travel, conferences, accommodation and functional expenses.- Co-ordinate HR processes for new starters, Peoplesoft changes (including terminations, reporting line changes and position changes)- Manage coding and approval of invoices.- Maintain master templates and standard formats.- Ensure proper handling of mail and/or other documentation, particularly of a confidential nature.- Arrange travel, transport and hotel reservations for the Leadership Teams as required.- Arrange meetings/conferences – internal and external, including catering as required.- Maintain a comprehensive filing system – both hard and soft files.- Meet and greet visitors as required.

Tauranga

Personal Assistant to General Manager, Office Manager support and running of all community offices in Bay of Plenty.Provide support and the day to day operational management of the Commercial Sales, Classifieds and Editorial Department and to undertake general administrative functions and support the effective operation of the business and Bay of Plenty communities.These duties include the following:- Support for General Manager of confidential personal information and emails.- Calendar management and invites for internal and external client meetings.- Building Maintenance and compliance for all offices in the Bay of Plenty- Agenda’s and minute taking.- Accordae invoicing system – coding submitting, approvals.- Promaster – Expenses monitoring approvals for direct Leadership Team.- Purchase supplies for the teams i.e. Computer equipment / Stationery also for all the community offices.- Request and co-ordinate new contracts, organise start-up of new employees.- Organise Travel & Accommodation for General Manager and direct Leadership Team where and when applicable.- Organise and prepare for all staff meetings, room, presentations, invites, teleconference setup and Zoom.- Co-ordinate visitors from other NZME offices.- Preparation of PowerPoint presentations for internal and external clients.- Health and Safety policy and procedures for all Bay of Plenty offices includes recording and reporting to Head office all hazards, accidents and incidents.- Managing the Fleet vehicles for offices of Tauranga, Rotorua, Te Puke, Katikati, Waihi and Whangamata – ensuring all cleaned, serviced, WOF, keeping up to date record of vehicle whereabouts for FBT purposes.

Auckland, New Zealand

Various Positions in this time:May 06-May 07 - PA to GM Marketing & DistributionMay 07-Dec 13 - EA to CROJan 14 - Aug 15 - EA to Director Retail and MarketingProviding and oversee high level business management support and undertaking a wide range of administrative, organisational, analytical and advisory duties, both complex and discrete, associated with the overall development and performance of the entire business unit.Key responsibilities:- Ensure all administrative matters in the office are undertaken proactively and efficiently.- Ensure senior managers are fully supported in their roles and that their time can be directed to managing their activities and strategies, rather than focusing on administrative issues.- Ensure the maximum work potential of senior manages is obtained and that deadlines are met within a timely and accurate manner.- Ensure senior managers time is structured according to their priorities and they are prepared for all meetings, conferences and functions.- Ensure enquiries are dealt with in a professional and effective manner, through either personally handling enquiries or delegating them to an appropriate person.- Attend meetings, as directed providing input where appropriate.- Undertake project, research and analytical work as required.- Ensure all personal training records are maintained and kept up to date.- Preparation of monthly staff meetings i.e. organising the agendas/rooms/location/guest speakers/catering.- Managing the interface between the Managers office and a demanding volume of internal and external contacts.

Auckland

- Various Positions in this time:May 06-May 07 - PA to GM Marketing & DistributionMay 07-Dec 13 - EA to CROJan 14 - Aug 15 - EA to Director Retail and MarketingProviding and oversee high level business management support and undertaking a wide range of administrative, organisational, analytical and advisory duties, both complex and discrete, associated with the overall development and performance of the entire business unit.Key responsibilities:- Ensure all administrative matters in the office are undertaken proactively and efficiently- Ensure senior managers are fully supported in their roles and that their time can be directed to managing their activities and strategies, rather than focusing on administrative issues.- Ensure the maximum work potential of senior managers is obtained and that deadlines are met within a timely and accurate manner- Ensure senior managers time is structured according to their priorities and they are prepared for all meetings, conferences and functions- Ensure enquiries are dealt with in a professional and effective manner, through either personally handling enquiries or delegating them to an appropriate person- Attend meetings, as directed providing input where appropriate- Undertake project, research and analytical work as required- Ensure all personal training records are maintained and kept up to date- Preparation of monthly staff meetings i.e. organising the agendas/rooms/location/guest speakers/catering- Managing the interface between the Managers office and a demanding volume of internal and external contacts

London, United Kingdom

- Manage Directors calendar and cross checking from European to US calendars.- Providing support to the Director to help manage his substantial workload negotiation and management of travel arrangements for Director (mostly international).- Preparation of monthly staff meetings i.e. organising the agenda's / room/ location/ guest speakers/ catering.- Provide Operational and administrative support to facilitate the operation of the work unit i.e. Directors direct reports who require administrative assistance - ensuring smooth running of the department.- Managing the interface between the Directors office and a demanding volume of internal and external contacts.- Coordination of visitors from other Cisco affiliates. This includes booking rooms and entertainment requirements.- Preparation of PowerPoint presentations to internal and external clients.- Manage direct reports personnel files, salary increases bonus claims ensuring processed accurately, confidentially and promptly via Human Resources web site on behalf of Director.Financial Management:- Assist in vendor management for Directors direct reports i.e. preparing contracts for agencies, processing into Vendor Management team database.- Process purchase orders via the Ariba system for Sales and Marketing IT department i.e. any equipment purchased, salaries & expenses.- Managers invoicing - checking invoices have been accurately charged to correct cost centres / project codes and pre-approved.General Assistance:- Providing assistance to other administrators in the EMEA global offices where needed i.e. booking meetings / lunches/equipment/dinners/accommodation/flights.Achievements:- coordinating Sales and Marketing Event in Scotland 2003 flights/accommodation/transport/running daily agendas, including notes. organising the main evening function from the workshops during the day- coordinating Sales and Marketing conference in Portugal 2001