Deepa Alias Email & Phone Number

United Arab Emirates

Duabi, Uae

Responsible for managing email correspondence of the MD Assist in scheduling meetings & events and prepare minutes of the meetingManage & execute travel arrangements and hotel bookingsPrepare statistical reports & management of spreadsheets Relay directives & instructions to the executives Ensure smooth communication & functioning between inter-department & intra-department Determine matters of high importance & sensitivity to be handled accordingly Organize Visa… Show more Responsible for managing email correspondence of the MD Assist in scheduling meetings & events and prepare minutes of the meetingManage & execute travel arrangements and hotel bookingsPrepare statistical reports & management of spreadsheets Relay directives & instructions to the executives Ensure smooth communication & functioning between inter-department & intra-department Determine matters of high importance & sensitivity to be handled accordingly Organize Visa and appropriate documents required for MD’s and Senior Managers Business TravelExperience in maintaining records of attendance, time sheets and leave applications.Provide administrative & clerical support to all departmentsInterviewing candidates & preparing offer letters Ensuring the candidates visas are processed and handling any issues related to visas of staffCoordinate office management activities and communicate on behalf of the Managing DirectorContacting potential clients via email or phone to establish rapport and set up meetingsIdentifying and pitching new sales leads for AutoCAD ServicesTimely response to business enquiries Developing proposals, agreements, Questionnaires, letters etc.Handling operational issues & deployment of CAD Operators Manage the labor accommodation & its inmates to ensure a peaceful living condition The main objective is to coordinate activities involved in execution of management policies and plans Show less

Dubai, Uae

Work closely with Chief Financial Officer & General manager to develop &maintain awareness of contract procedures, systems & policies in CAFM Software.Administer the drafting, reviewing and negotiating terms and conditions of contracts and manage the sign off process and filing of contracts.Oversee the contract reporting process for the Directorate liaising with General Managers & staff to ensure timely & effective completion and delivery of information Ensure that supporting… Show more Work closely with Chief Financial Officer & General manager to develop &maintain awareness of contract procedures, systems & policies in CAFM Software.Administer the drafting, reviewing and negotiating terms and conditions of contracts and manage the sign off process and filing of contracts.Oversee the contract reporting process for the Directorate liaising with General Managers & staff to ensure timely & effective completion and delivery of information Ensure that supporting documentation and performance reports for contract reporting are updated and distributed to staff on regular basis Update & maintain the funding contracts database in liaison with the management.Monitor the validity of data inputting through proactive back end data extraction, data analysis & working with the Directorate service delivery teams to ensure validity of information against contract KPI’s Assist the General Manager and the team in preparation of tenders, proposals, vendor registrations or any reports for (IFM, FM and Security Services) as requiredDealing with internal queries regards to payment, ensuring customers pay on time Chase overdue invoices over the phone, email and lettersMaintain records of chasing activity and payments received Show less

Abu Dhabi, Uae

Provide Commercial Director with the contract negotiations, tender preparations and day-to-day organization, coordination & administrative support Contribute to business activities by producing & formatting documents, reports, proposals, tenders, contracts, presentations, spreadsheets, questionnaires & other correspondence as required Central registry for salesHandling the confidential information in a sensitive manner Maintain the organizational chartKeep track of all… Show more Provide Commercial Director with the contract negotiations, tender preparations and day-to-day organization, coordination & administrative support Contribute to business activities by producing & formatting documents, reports, proposals, tenders, contracts, presentations, spreadsheets, questionnaires & other correspondence as required Central registry for salesHandling the confidential information in a sensitive manner Maintain the organizational chartKeep track of all documents & records Providing administrative & secretarial support Coordinating with staff & client Show less

Kaloor, Kochi

Keep track of all documents & recordsMaintain travel arrangements, hotel bookingsPrepare reports, presentations, letters, Memos etc. Handling petty cash claimsFollow up on payments and collectionsUndertake the responsibility of inbound calls, take message and routing correspondenceMaintain customer relations through the provision of excellent serviceEnsure calls are completed in accordance with established service level agreements

Bachelors Degree, Economics

Diploma In Medical Transcription, Medical Terminology

Bachelor'S Degree, Applied Economics

Bachelor of Arts