Deirdre Taylor Email & Phone Number

New York City Metropolitan Area

• Oversee tasks sent to Expenses team by attorneys and professional staff from eight Winston offices across the country to ensure all expenses and vendor invoices are submitted for payment
• Assign tasks to the team and monitor the work queue to guarantee that tasks are completed in a timely manner
• Provide essential support to assistants, attorneys and professional staff by answering questions surrounding submitting expenses as well as the status of previously submitted expenses and invoices
• Submit on average 200 vendor invoices per week for payment and attorney/staff expenses for reimbursement

New York, New York, United States

• Managed attorney expense reports and vendor invoices for six attorneys and two directors, and provided additional support for several associate attorneys
• Edited and organized a variety of legal documents to allow attorneys to have additional time to focus on clientele, as well as prepared documents for court filings and service to opposing counsel
• Arranged domestic and international travel for two partners, two directors, and multiple associate attorneys around two to three times per month by securing hotel stays, flights, and ground transportation
• Supported the creation and preparation of invoices by editing billing information
• Organized 15 internal meetings and at least two external meetings per week by reserving the meeting space, securing catering, and arranging any necessary accommodations and transportation for attendees
• Oversaw the distribution of incoming mail and prepared outgoing mail, FedEx, DHL, and UPS shipments

Brooklyn, New York, United States

• Processed vendor invoices on a daily basis including court reporter invoices, filing fees, court-related expenses, professional services, expert witnesses and messenger services
• Oversaw the calendar for one attorney and one director to support and enhance time management and organization
• Administered all incoming mail and created electronic files for incoming legal documents and correspondence
• Opened new assignments by creating files and corresponding with handling adjusters in a timely manner
• Supported a variety of clientele by screening and directing incoming telephone calls and faxes
• Entered time for one attorney on a daily basis by transcribing from recorded dictation

Alpharetta, Georgia, United States

• Opened new legal files and organized documents for over 1,000 paralegal assignments received in the Alpharetta hub
• Maintained office supply levels using Ariba ordering system by checking on supplies weekly and placing orders monthly
• Entered, cross-referenced, and tracked paralegal assignments and billing information using Excel spreadsheets and created monthly and quarterly reports to be sent to the Regional Director to assess productivity levels
• Organized and prioritized assignments according to project timelines, resulting in consistent office administration of client correspondence, file maintenance, and attorney time entry