• Prepare expense reports, track expenses, follow up on reimbursements, and manage budgets.• Manage CEO’s business/personal calendars, schedule meetings/appointments, proactively review and monitor potential conflicts, make necessary adjustments. Oversee executive/virtual meetings, and events.• Draft agendas. Develop, compile, and distribute presentation materials. Record meeting minutes. • Coordinate domestic/international travel including flights, hotels, and ground transportation; secure visas. • Set up conference room and handle catering needs. Replenish snacks, food and beverages, and office supplies.

• Focused on ensuring the executives had the smoothest possible transitions throughout the day. • Coordinated extensive travel arrangements and detailed logistics for CEO and investment bankers. • Handled heavy expenses, monitored budget, tracked invoices and managed vendor relationships. • Built strong relationships with clients and partners; liaised with investment banking team and stakeholders.• Screened, prioritized and responded to emails, letters and phone calls on behalf of the CEO, and managed 
multiple email accounts. • Maintained client relationships, answered inquiries, and offered future assistance. • Coordinated logistics for high-stakes client meetings and presentations; managed schedules/prepared materials. • Maintained knowledge of industry trends and regulatory changes, best practices, and process improvements. • Interviewed, trained, and administered professional development programs for staff. • Provided coaching and feedback to improve performance and foster career growth. • Administered performance appraisals, staff disciplinary activity and salary recommendations. • Developed and implemented office policies and procedures to streamline operations and improve efficiency.• Researched institutional investors for private placement financing.

• Coordinated meetings, conferences and events with clients and staff.• Prepared and distributed schedules, proposals, contracts, and general correspondence.• Liaised with current and potential clients, vendors, affiliates, and C-level executives.• Earned clients’ trust by identifying their needs and achieving their design goals. • Managed payroll and benefits, and transcribed staff hours to generate daily wages in payroll software.• Worked closely with the project managers and construction teams to ensure projects were completed on time and within budget.