Derek Willis Email & Phone Number

Richmond, Virginia, United States

Norfolk, Virginia Area

- Serve as a contract specialist responsible for pre-award and post-award functions for a variety of supply, service, and/or contracts for assigned ships.- Analyze procurement requirements, confer with requestors, and determine the appropriate contract strategies.- Analyze cost breakdowns contained in proposals and determine their reasonableness.- Solicit proposals and bids from ship repair firms and original equipment manufacturing firms, and conduct briefing conferences.- Perform on-site contract administration and exercise independent judgment in interpreting specifications and negotiating changes under the contract.

Norfolk, Virginia Area

- Works closely with Human Resources Specialists to reconcile any DCPDS errors revealed through research and independently performs workarounds for issues that may have evolved during daily office functions. - Evaluates CIVMAR processing procedures, identifies problems, and recommends solutions for conducting the administration of CIVMAR personnel processing protocol to first line supervisors.-Drafts correspondence, informational and statistical reports for use by management in order to track daily functions and routine administration. - Manages all CIVMAR actions and daily tasks independently and ensures all documents are processed accurately in DCPDS; Pinpoints any discrepancies by utilizing Quality Assurance Control processes. - Maintains and administers Electronic Official Personnel Folders for the CIVMARS pertaining to their individual and chronological actions over their length of service. Update, purge, and reconcile any discrepancies found within records.- Processes various personnel actions for over 5000 Civilian Service Mariners, along with all their mass personnel pay actions, bargaining unit status, and permanent duty station actions. - Processes Pay500 reports within DCPDS and assesses pay actions accordingly to ensure actions are processed without any errors. - Researches Verification of Employment information for numerous vendors outside of MSC and operated as a liaison between the CIVMAR, Commercial Vendors, and Interdepartmental factions.- Coordinates and compiles SF-50 forms for Cadets, Active and Separated employees of MSC who desire to have access to their latest request for personnel action for employment purposes. - Accelerates the process and turnaround time in which the CIVMAR Support Center reconciles/receives Customer Requests that involve daily Human Resources Office functions. - Knowledge of business administration principles, policies, regulations, and procedures to administer purchases that are general in nature.

Norfolk, Virginia Area

- Performed various administrative and analytical duties in the functional areas of Human Resources and Government Commercial Purchase Card (GCPC) procedures. - Experience and knowledge of procurement procedures determining whether the supply purchase should be obtained from mandatory sources such as Federal Supply Schedule, DAPS, UNICOR, local or non-local sources or open market methods.- Knowledge of basic contract and procurement methodology, procedures, regulations, and instructions applicable to the acquisition and purchase of supplies and services (to include training courses).- Utilized general cost and price analysis techniques to obtain consumables and non-consumables depending on the nature of the mission.- Coordinated internal and external training activities to obtain ongoing courses and arrange special convene classes when necessary. - Developed and prepared statistical reports related to training, such as, number of CIVMARs trained, cost summaries, and success rate.- Allocated a training budget in excess of $2.5M, which included a budget for Training Centers and all necessary logs/records required to account for training expenditures. - Prepared monthly and yearly budget reports and recommended budget adjustments required to meet changing training needs/programs.- Received and quickly responded to planned, unplanned and urgent manpower requirements for training purposes by collaborating with training team members. - Supervised, directed, and accounted for proper and adequate funding availability prior to any purchase card actions. Screened all requirements for their availability from mandatory Government sources of supply.- Administered and properly accounted for delivery/receipt of purchases, property management procedures, documentation, funding, invoices, reconciliations, and disputes.

Norfolk, Virginia Area

- Provides HR support to management and staff concerning HR matters that need resolution, advising, or analyzing. Resolved HR matters within guidelines and restrictions according to HR policy.- Developed and maintained Microsoft Project Database for over 600 personnel involved in Command Relocation. - Issued over 400 Building Access Cards for the Command Complex through a newly implemented Security System. - Responsible for Key Track system which entails control of over 500 keys for all MSC locations on Norfolk Naval Base. - Provided Presentation/Briefing Support services by recording more than 1800 meeting minutes.- Created and maintained various excel spreadsheets and databases. - Maintained routine contact with Unions, VEC officials, Arbitrators and upper level managers. - Served as the principal assistant for the command coordinating clerical workload and resolved problems based on knowledge of staff assignments, commitments, deadlines, operating policies and command priorities. - Established and maintained program filing systems on a wide variety of issues. - Possessed the ability to make decisions, resolved problems based on knowledge of personnel processing rules, regulations and procedures resolving issues at the lowest level possible.

- Responsible for timely collection of A/R balances. Control DSO (Days Sales Outstanding) and the percent of dollars in past due columns. -Responsible for accurate documentation in CRM of all communication related to customer collections and resolutions. - Identified and resolved the root cause of delinquency and dispute issues. - Provided new customer review and approval to determine credit limit and terms. - Performed regular, routine credit updates for existing customers. - Made decisions to hold or release customer orders in accordance with Credit Dept guidelines. - Ensured accuracy of customer’s account data, billing address, credit limit and payment terms. - Coordinated efforts with internal department contacts to resolve customer issues. - Developed and evaluated customer and accounts receivable information for month end and quarterly reports to Director of Credit and/or management. - Participated cross-functionally to maintain daily credit & collection efforts when needed to cover for vacation or medical absences within the Credit Dept. - Facilitated policy and process improvements and resolve policy or systems related issues. - Built and maintained a strong rapport with customers, sales force and industry credit connections. - Kept Director of Credit informed of accounts over $5K and over 45 days past due and make recommendation for resolution which may or may not include action by a collection agency. - Contacted customers to determine reason for payment delinquency and obtain payment commitment by placing outbound calls which are non-routine and require deviation from standard screens, scripts, and procedures. - Received over 300 calls per day concerning customer complaints and payment arrangements.

- Performed various administrative and clerical tasks. - Received visitors, answered telephone calls, responded to e-mails and sorted incoming mail. - Operated desktop and laptop computers, word processing, duplicating, audio-recording and other office machines. – Responsible for downloading classified message traffic daily. - Processed updates to member Service Records. - Established and maintained control of records, noting suspense dates and follow up for supervisor. - Maintained strict compliance with current security regulations in performance of duties. - Coordinated travel arrangements and expert on Defense Travel System processing for staff travel. - Ordered and distributed office supplies, picked up and delivered intra-organization correspondence and mail, and managed general office management as required. - Processed awards for personnel in accordance with current instructions.- Processed disciplinary files into Disciplinary Action Tracking System. - Managed the unit Activity Manpower Document (AMD) to ensure assignments to critical positions were filled immediately upon vacancy based on unit member’s projected rotation dates.

Bachelor Of Business Administration (Ba), Technology Management

Associate Of Arts (Aa), Liberal Arts And Sciences/Liberal Studies

High School Diploma, General Education