• Managing luxury lifestyle• Providing personal and executive support and assistance to the CEO and COO• Performing various clerical and administrative duties as well as personal assistance duties• Handling confidential matters and executes as necessary, both business and personal• Acting as physical gatekeeper and point of contact among execs, employees, and others.• Screening incoming calls, routing as appropriate• Responding promptly to inquiries, internal and… Show more • Managing luxury lifestyle• Providing personal and executive support and assistance to the CEO and COO• Performing various clerical and administrative duties as well as personal assistance duties• Handling confidential matters and executes as necessary, both business and personal• Acting as physical gatekeeper and point of contact among execs, employees, and others.• Screening incoming calls, routing as appropriate• Responding promptly to inquiries, internal and external• Managing and maintaining personal office spaces• Managing all travel arrangements, personal and business (flights, lodging, vehicle, dining reservations)• Organizing and calendaring all meetings (ensuring attendee notifications)• Organizing and calendaring social/personal appointments and events• Helping execute various projects and serving as a lead for certain projects.• Ordering and retrieving meals (breakfast & lunch & dinner)• Tracking and submitting CEO/ COO expenses• Retrieving home deliveries, picking up dry cleaning, making personal appointments upon request• Proactively scheduling and coordinating vehicle maintenance, registration, etc.• Ordering and picking up personal items such as flowers, gifts, etc. as requested• Other incidental personal and administrative tasks as required. Show less

Sr. Executive Personal Assistant to Management Committee Membero Acting liaison between the CEO and Management Teamo Coordinating across 17 departments to execute company-wide initiatives ensuring all departments are aware of deadlines, updates on ongoing projects, and new initiativeso Being mindful of priorities and ensuring optimal use of the executive’s time and attentiono Real-time scheduling and calendar management for coordination of complex meetings and calls including… Show more Sr. Executive Personal Assistant to Management Committee Membero Acting liaison between the CEO and Management Teamo Coordinating across 17 departments to execute company-wide initiatives ensuring all departments are aware of deadlines, updates on ongoing projects, and new initiativeso Being mindful of priorities and ensuring optimal use of the executive’s time and attentiono Real-time scheduling and calendar management for coordination of complex meetings and calls including multiple participants and locations, and last-minute meetings/callso Managing internal and external off-sites, board and management meetings, business luncheons, client dinners, special events, travel arrangements, visas, corporate agendas, itineraries, etc. (International & Domestic)o Managing luxury personal life, family needs, payments, doctor’s appointments and other personal requests o Organizing office staff and needs, processing expenses as required Show less

Sr. Executive Personal Assistant to President & CEOo Managing overbooked calendars, being mindful of priorities and ensuring optimal use of the executive’s time and attentiono Maintaining strong working relationships with contacts inside and outside of the company, including high profile contacts who require “white glove” serviceo Managing special projects including research and analysis, tracking/prioritizing urgent deliverables o Travelling with CEO when… Show more Sr. Executive Personal Assistant to President & CEOo Managing overbooked calendars, being mindful of priorities and ensuring optimal use of the executive’s time and attentiono Maintaining strong working relationships with contacts inside and outside of the company, including high profile contacts who require “white glove” serviceo Managing special projects including research and analysis, tracking/prioritizing urgent deliverables o Travelling with CEO when necessaryo Administrator for CEO’s personal financial accountso Prioritizing and replying to emails, sending internal company wide announcements o Preparing presentations, checking on written communications, speeches, etc.o Tracking executive expenses and generating expense reportso Managing internal and external off-sites, board and management meetings, business luncheons, client dinners, special events, travel arrangements, visas, corporate agendas, itineraries, etc. (International & Domestic)o Managing luxury personal life, family needs, payments, doctor’s appointments and other personal requests Show less