Devin Eisenstat, Cmp Email & Phone Number

New York, Ny

Ownership of all phases of the event lifecycle, from strategic planning to final billing reconciliation, for 30 events per year, with individual budgets of up to $1.3 million. Lead planning meetings with a cross-functional team to develop and manage Gantt charts, assign and track tasks, supervise status updates, and confirm that project is on schedule and within budget. Handles daily client inquiries. Adds value by counseling clients on best practices and suggesting ways to ensure their program’s success or enhance their participant’s experience. Utilize Salesforce to create a strategic guest list for each event that targets attendees and priority accounts. Negotiates venue and outside vendor contracts such as audiovisual, catering, and transportation. Coordinates all meeting logistics including, but not limited to, meeting room setups, audiovisual equipment and labor, food and beverage, signage, meeting materials, VIP travel arrangements, staff scheduling. Transitioned a live event to a virtual event platform within the span of 2 weeks in March 2020.

New York, New York, United States

Managed the end-to-end HCP Contracts Process: Needs Assessment approval, FMV contract rate, creation and management of contract, honorarium payment processing, and Sunshine Act / CMS Open Payment reporting. Worked with internal stakeholders in marketing, medical affairs and operations to ensure successful events and HCP engagement, while maintaining compliance to company and industry policies and government regulations. Owned the HCP contracting SOP and suggested continuous improvements in HCP contracting processes and tools to drive highest level of customer satisfaction both externally and internally. Developed and maintained working relationships with HCPs and acted as primary contact for problem solving. Analyzed contracting activity data to prepare relevant reports for senior leadership on a regular basis.

New York, Ny

Planned Pfizer’s US and Global presence at 20 annual medical congresses and conventions: attendee management, congress registration, hotel accommodations, ancillary meeting space, and symposia. Initiated the request for proposal (RFP) process and achieved risk reduction and cost savings through meticulous venue contract negotiation, receiving 25% discount on event services, on average. Used Cvent software to create a registration website for each conference, to successfully manage the registration data of 25 - 1,500 attendees per event. Participated in a Task Force to formalize a company-wide event risk management framework. Reported lead generation event metrics to senior management to determine the success of each event and ROI.

New York, Ny

Managed the site procurement, event logistics, staffing, site layout, equipment needs, speaker travel and sponsorship implementation for 20 conferences annually, totaling 22,000+ attendees/participants. Created and maintained detailed budgets for each conference to ensure that the total logistical costs were less than 12% of the conference’s total estimated revenue. Collaborated with Marketing team on event promotion via direct-email campaigns to increase event registration. Mentored and trained two Conference Coordinators on all aspects of their job responsibilities. Acted as the company’s on-site representative to attend pre-convention meetings, manage registration, train staff, provide customer service to attendees, and problem solve.

New York, Ny

Prepared printed materials such as agendas, welcome letters, and evaluation forms. Collected speaker presentations and sent relevant documents to conference attendees. Arranged accommodations and transportation for speakers. Coordinated attendees’ receipt of continuing education credits.

New York, Ny

Assisted with the coordination of internal meetings and events, ranging from community service events, dinner galas, and shareholder meetings. Contributed to site selection, cost and budget analysis, and contract negotiation. Arranged food and beverage orders and verified banquet event orders. Managed online registration, rooming lists, and transportation itineraries. Conducted research and prepared a PowerPoint presentation on vendor diversity.

Ann Arbor, Mi

Researched and contacted companies to donate children’s games and entertainment for the Ann Arbor and Detroit Walk for Wishes fundraising events. Composed a letter that was distributed to businesses in order to explain the mission of the fundraising event and the benefits gained by becoming a sponsor. Assisted Community Events Coordinator in negotiating the level of promotional advantages to be received by event sponsors.