Heading the country Logistics/Procurement & Administration unit. Managing the Procurement, Admin, Logistics and HR Admin for Multi Million Euro funded by different donors (ECHO, BMZ, and DPICHO). Defines effective procurement strategies. Develops and execute the adapted procedures and tools related to procurement,Assets, Stock as per projects need and donor’s compliances to ensure smooth operation. Develops and conducts training modules for staff, Vendors and Project Implementing Partners… Show more Heading the country Logistics/Procurement & Administration unit. Managing the Procurement, Admin, Logistics and HR Admin for Multi Million Euro funded by different donors (ECHO, BMZ, and DPICHO). Defines effective procurement strategies. Develops and execute the adapted procedures and tools related to procurement,Assets, Stock as per projects need and donor’s compliances to ensure smooth operation. Develops and conducts training modules for staff, Vendors and Project Implementing Partners. Conducts regular filed visits across the country and evaluate the procurement file. Achieving Value for Money in each procurements in order to enhance service delivery and development outcomes with integrity. Participates in project proposal write ups and supports in projects closure reports. Follow-up with different stakeholders to ensure timely supplies and consumptions as per defined Turnaround Time (TAT) in order to achieve 100% burn rate. Identifies the Gaps/Risk and ensures its management. Reviews and finalise all RFPs/RFQs before dissemination. Responsible to ensure that the Contacts and Purchase orders issued contains all terms and condition as per donor’s compliances and local laws. The Contract or the Purchase order has all details including payment modalities, payment terms, and penalty clauses and duly approved by the signatories. Handling all enquiries/queries of suppliers, Auditors at the time of external audits and post compliances as suggested. Provide technical fiduciary advice to Senior Management Team on procurement activities including long term strategic plan and engage in policy dialogue to strengthen procurement & Logistics functions in India Programme. Regular interaction with senior management team and different stakeholders based in the Regional Countries,Head Quarter, Implementing Partner staff and Consortium partners, Board Members, Donors. Administrative functions Includes: Travel,Expatriates,Property and Safety & Security Management. Show less

Lead Administration/Operation and Procurement functions, supervision and appraisal of 6 staff, point person in vendor dealings. The KRA includes: #Ensure that vendors are empanelled and business is done with empanelled vendors only;# Ensre procure on the basis of indent and ensure that the request for quotations is sent to empanelled vendors only. #Ensure sealed quotations are received and opened in front of the Procurement Committee#Ensure Bid Analysis is done with appropriate… Show more Lead Administration/Operation and Procurement functions, supervision and appraisal of 6 staff, point person in vendor dealings. The KRA includes: #Ensure that vendors are empanelled and business is done with empanelled vendors only;# Ensre procure on the basis of indent and ensure that the request for quotations is sent to empanelled vendors only. #Ensure sealed quotations are received and opened in front of the Procurement Committee#Ensure Bid Analysis is done with appropriate justification and issue COP to the qualified bidder #Ensure proper documentation/filing of procurements documents in master file# Spending authority: As per the procurement procedures and classification of items to be procured and also as per the delineation chart#Coordinate with vendors and ensure cost-effective AMC places for all assets#Verify the daily vehicle check list prepared by drivers and maintenance/repairs #Prepare job card for vehicles with respect to repair/maintenance/ spare parts.#Checks the vehicles and ensure all the tools, fire extinguishers, seat belts, and first aid boxes are in place.#Oversees the movements register #Ensures that the pollution test, Insurance and other documents processed as per regulations. #Prepares the monthly vehicle report. Consolidated report submit to HQ.#Keep record of the insurance information on all vehicles and arrange for their timely renewal# Follow the accident procedures outlined in the vehicle manual#Ensure adequate upkeepment of Office premises so that office functions smoothly.#Ensure equipments & gadgets installed in the office are functioning properly.#Act as Custodian of all OBSA items located in the State Office. Notify and ensure proper repair & maintenance of all OBSA items based on the need.#Ensure adequate office consumables, stationeries & other articles required for office are available in the office premises.#Responsible for preparation of budget for the Administration unit. Show less

#Overall Responsible for Administration and HR functions for +1200 team force#Taking care of recruitment, selection, insurance, capacity building, staff administration;#Conduct induction to newly appointed staff on HR & Admin procedures and requirements. Follow-up on contractual status and ensure timely actions;# Manage grievances and complaints;# Participant in investigation in case of any misconduct, and prepare summary report for Management.#Develop testing and screening… Show more #Overall Responsible for Administration and HR functions for +1200 team force#Taking care of recruitment, selection, insurance, capacity building, staff administration;#Conduct induction to newly appointed staff on HR & Admin procedures and requirements. Follow-up on contractual status and ensure timely actions;# Manage grievances and complaints;# Participant in investigation in case of any misconduct, and prepare summary report for Management.#Develop testing and screening tools for assessment of candidates.#Maintain a database of candidates;#Maintain personnel files of all recruited consultants.# Carry out performance appraisal for all team members#Address effectively any emergency /crises/accident related to HR#Liaise with outsource agency to ensure timely processing of HR related payments;Monitor and feedback to management for activities of outsource agency;#Provide Guidance to Admin Assists of state and field offices;#Support UNICEF state office as back up for other critical needs;#Assures confidentiality of all records and processes#Set up and facilitated smooth functioning of state, divisional and district offices all over the state;#Facilitate and strengthen centralisation of HR and Admin functions;#Coordinate with different stakeholders including Government officials, UNDP, UNFPA, WHO.#Liaison with #Hiring of professional trainers, participate in all procurement as committee meeting and ensure compliance in hiring of suppliers for various services. #Participate in drafting ToR and various process in selection of HR outsource agency for managing human resource management and provide all support asked by SAFA. #Act as a office manager and ensure smooth functioning of State SMNET office Show less

Support in management of Administration,Procurement, Logistics, Accounts and HR management for India's biggest and success project "POLIO ERADICATION". KRA includes: #Keeping track of equipment supplied to field offices including AMC,scrap list,place order for requirements;#Facilitate for smooth functioning of offices at all level:45 offices in the state;#Overall responsible for smooth functioning of regional office includes:housekeeping, security, equipment/assetes,lease agreement,… Show more Support in management of Administration,Procurement, Logistics, Accounts and HR management for India's biggest and success project "POLIO ERADICATION". KRA includes: #Keeping track of equipment supplied to field offices including AMC,scrap list,place order for requirements;#Facilitate for smooth functioning of offices at all level:45 offices in the state;#Overall responsible for smooth functioning of regional office includes:housekeeping, security, equipment/assetes,lease agreement, logistics etc;#Keep track of all supplies from Head office to state office and state office to field office;#Management of Lease agreements, Supplies etc;#Keep track of office renovation account for field offices;#Manage distribution of project materials in the region; Polio Vaccine & IEC distribution#Supports in organizing events for field staffs and Government officials.#Over all responsible for management of 45 project vehicle in the state;#Hiring of vendors/service provider for stationery, hotel, printers, courier, equipment AMC, Travel services, housekeeping etc;#Responsible for preparing financial reports, monthly financial statement through#Fund disbursement for PULSE POLIO Programme in Bihar, # Coordination with UNICEF, Ministry, Rotary and other partner agencies#Coordinate logistics for visiting WHO’s officials, Government’s official, International Consultants & other delegates in the Region# HR Management for all 80 staffs including their personal files, leave tracking, salary disbursement, staff database, performance evaluation,handing taking over, relocation#Keeping track of all 300 field volunteers including the contract renewal, payments etc;Coordinate with Government counterparts in the State.#identify and empanel new potential supplier/service provider;#Strengthen inventory Management System including AMC, and scraping, buffer stock, insurance #Strengthen Vehicle Management System including minor and major repairing, Road tax, insurance, servicing Show less