Supporting the Office of the Director at National Eye Institute

• Arrange and schedule meetings for employees, and senior staff.• Develop presentation materials that includes handouts, and/or participant materials for training purposes.• Review government regulations, agency policies and procedures and interprets the information for Senior Staff and co-workers.• Liaison between grantee recipient, institutions, program officials, extramural communities, and project managers, management for purposes of communicating process, procedural, and status information.• Assist the Division of Cancer Biology with cataloging and monitoring their property.• Prepare and process property in the Division for surplus.• Support program areas providing a wide range of research information and materials using strong computer skills.• Review and evaluate requests for purchasing office equipment, supplies, training related materials to ensure that appropriate procurement mechanism are being used. Orders were entered in the appropriate database and tracked via Microsoft Excel Spreadsheets.• Advise staff on established regulations, policies and procedures regarding travel, procurement and training matters.• Prepare Domestic and Foreign Travel for Branch Chiefs, Program Analysts and process travel arrangement (and vouchers) for the Program Directors and Program Analysts.• Coordinate and manage logistics for conferences with visiting Cancer Centers, including technical support (e.g. Audio Visual equipment and teleconferencing) for two branches.• Retrieve and generate new applications from the referral module’s database, Workbench in the Portfolio Management Application Module (PMA), or the Grants Management Module.• Prepare files for applications, retrieve all non-competing type 5 applications when notified by the Workbench database system for review for award, remove terminated applications from active shelf when final progress report is approved.

 Closed termed grants final invention statements, and preparing final progress reports and financial status reports as part of the agreement of the Notice of Grant Award Agreement. Managed grants in accordance with the NIH policies and procedures and reviewed grant applications for thoroughness and completeness Prepared, processed and issued awards while tracking grants and assists with awards, compliance and reporting requirements. Served as liaison with external institutions, other federal agencies, recipients and awardee community to interpret, clarify and resolve issues. Provided assistance to the administration of portfolio which includes setting work priorities that were appropriate, resolving anticipated issues, executing strategies to support grant management and providing technical assistance to grantee, program official, awardees, applicants and exterior agencies and institutions. Monitored grants to ensure that awards complied with terms, policies and guidelines of conditions of award. Provided assistance and consistent techniques with business and industry practices and financial methods, and practices to assess the financial stability of recipient of Federal grants or cooperative agreements. Ensured accuracy of data using Electronic Research Administration systems (ERA) and other electronic resources.

 Consulted with other program staff, record reports and makes recommendations regard the renewal of on-going grant projects.  Conducted pre and post award functions to identify management, financial, and administrative issues. Participated in the review process of grant proposals under consideration for awards of grants.  Ensured compliance issues for termed grants to prepare grants for closeout and federal records shipment. Prepared standard operating procedures for branch use for termed grants. Supported senior staff with special projects and other tasks, including referencing a variety of standard guidelines to review proposals. Assisted and coordinated simple funding coding actions and processed grant/agreements Provided assistance to the administration of the portfolio, which included setting work priorities that were appropriate, resolving anticipated issues, executing strategies to support grant management and providing technical assistance to grantees. Reviewed completeness of applications while taking necessary actions to ensure completeness of grants; obtained required documentation; applied knowledge of needs and deadlines for organization; and consistently followed up on receipt of required documentation and monitored grants, including receipt, review of progress reports, and preparation of reports. Communicated effectively within NIH staff, outside agencies, institutions, and others to either provide or obtain relative information/documentation. Prepared correspondence, memorandums and operational procedures and/or guides when deemed necessary to convey information to Principal Investigators and staff relating to the management of the grant. Used sound judgement to successfully complete all assignments and to ensure that all policy and procedures and other documents (i.e. NIH Grants policy statement, Grants Administration Manual, and Grants Management Advisory Committee policy and procedures) were accurate and updated timely