Diana Gettinger Email & Phone Number

Durham, Nc

Raleigh-Durham, North Carolina Area

Assist CFO and finance staff with administrative tasks and projects. Serve all levels of internal staff and provide assistance to external contacts, including investors and analysts.Manage busy calendars and workloads of CFO and Director-Investor Relations. Organized CFO’s backlog of Board of Directors binders into electronic files for easy access. Created Outlook rules to route CFO’s email to their respective folders.Interface with all levels of staff, management, investors, analysts, consultants, and vendors by providing a high level of responsiveness and service. Support and prepare quality audit committee materials and board of director slides. Coordinate and organize quarterly earnings conference calls/webcasts, including analyst follow-up calls.Efficiently execute purchase order and invoice processing. Initiated analysis of vendor invoices and discovered duplicative services and payments, saving roughly $20,000 within three months of employment.

Cary, North Carolina

Assisted senior vice president and human resources staff in the North America corporate office. Provided customer service to employees seeking direction in regard to HR policies or requesting time with senior vice president.Managed multiple calendars by continually arranging meetings involving both domestic and international participants. Prepared presentations and gathered material in advance of meetings.Entrusted to maintain confidentiality regarding business strategies and personnel issues. Discrete when working through sensitive issues; especially involving delicate employee matters.Anticipated needs of staff by looking ahead and planning for upcoming deliverables. On behalf of senior vice president, gathered monthly HR reports for business president; staffing updates for Zurich head of HR; and spreadsheets for quarterly budget updates.Recognized potential conflicts or issues and remained proactive in providing solutions. Balanced business needs along with department needs by applying critical thinking to maintain alignment and satisfaction of all parties.Researched options and booked fares and hotels for both domestic and international travel. Provided hard copy detailed travel itineraries in addition to updating Outlook calendar for convenience of traveler.

Cary, North Carolina

As an Executive Assistant, I provided support to senior executives at Dex One Corporation. Progressive responsibilities ranged from administrative duties to completing project work with minimal direction. Routinely maintained confidentiality while supporting highly sensitive executive initiatives. Led administrative staff by coordinating calendars, executive travel, and aligning cross-functional objectives.Managed escalated customer complaints at executive level. Partnered with customer service representatives in working resolutions toward a mutually satisfying conclusion for customer and business. Coordinated every aspect of executives' schedules including gathering meeting materials and managing travel needs. Created visually appealing and powerful PowerPoint presentations outlining corporate-level deliverables.As Communications Coordinator, assisted communications, marketing and executive teams in planning and execution of corporate conferences and events. Supported employee engagement with drafted materials, video production, and meetings. Successfully coordinated sales conferences and senior-level meetings. Managed budgeting, agencies and vendors. Handled onsite logistics and staffing for events.Managed the integrated communications calendar for the senior vice president of communications and marketing. This strategic tool tracked the various initiatives across the company and helped ensure proper coordination and staffing.Supervised video production crews. Secured production staff and managed budgets. Drafted scripts and sourced content, relevant clippings and graphics. Oversaw editing to ensure quality and timely completion within deadlines.Drove year-end employee engagement effort by managing executive road shows and sales kick-off conference. This initiative provided face-to-face interaction between chief executive officer and the entire employee population in a five-week period.

Organized offsite department meeting in Shannon, Ireland. Participated in establishing individual and group process improvements and defining department goals consistent with company goals