Diana Smith Email & Phone Number

Newark, CA

Plan & coordinates CEO's scheduleCommunicate on behalf of the CEO with Board members, staff and othersCompose confidential correspondenceResearch, prioritize and follow up on issues and concerns addressed to CEO, including confidential and sensitive matters. Determine appropriate course of action or responseProvide a bridge for effective communication.

• Executive Assistant to two Managing Partners
• Act as liaison between two Managing Partners and their respective portfolio companies
• Responsible for complex travel and meeting coordination involving multiple sites and time zones
• Preparation of presentations and marketing materials for various portfolio companies
• Management of Partners' various board commitments, including scheduling of board and committee meetings and conference calls
• On-site representative at company's annual healthcare retreat involving 200+ attendees

• Supported CEO and board of directors, including scheduling of ad hoc and regular conference calls and meetings, as well as offsite board meetings in various locations. Handled all logistics associated with these.
• Prepared and tracked all board and committee pre-meeting materials, ensuring accuracy and timeliness.
• Maintained very busy calendar for the CEO, including complex international and domestic travel.
• Served as advisor to CEO on a wide range of corporate issues.
• Acted as senior liaison for administrative staff.
• Served in executive team, acting as meeting facilitator. Responsible for preparation of meetings notes, production of minutes, tracking of action items and required follow-up.

• Ensured that workflow was handled for maximum CEO efficiency. Anticipated executives' needs for information and administrative support.
• Set up, organized and maintained databases and files for all executive office information, including the most sensitive company data. Ensured completeness, accuracy and confidentiality protection of the CEO's files.
• Prepared all forms of written correspondence, transcribed dictation, composed correspondence for the CEO's signature. Prepared all materials for presentations to internal executives, the board of directors, and outside.
• Maintained the CEO's calendar, prioritizing and scheduling meetings with high-level contacts inside and outside the organization.

Planned and executed board meetings, both on- and off-site, including all travel and logistical preparation and follow-up.Responsible for managing the CEO's office in California and Texas, involving frequent travel between sites.

Involved in all facets of marketing, corporate communications and strategic planning.Primary responsibility for preparation of marketing materials and corporate presentations.Responsible for trade show preparation and execution.Liaison between company and investor community.