Diane P. Email and Phone Number

Assisted in recruiting and scheduling world renowned Scientist, Engineers and IT candidates.Phone screened candidates for pre-qualificationScheduled face to face, video and telephone interviews for department managersManaged master calendar for department headsAttended weekly staffing meetings and resume review meetings for various missions to discuss staffing needsArranged interviews with various programs and mission team leadershipSet up conference rooms, video streams for long distance candidatesSupported Directors with various administrative functions, spread sheets, presentations, correspondence, emailsCreated relocation request and set up new hire on-boarding equipment and configurations Managed department staffing spreadsheet with consistent updates daily

• Fulfilled role as the gatekeeper and first point of contact and resource to the Chief Executive Officer • Coordinated the management of the office, including the prompt screening of calls and redirection• Proactively managed CEO’s time by maintaining the CEO’s calendar and schedule.• Assisted with client issues• Coordinated and arranged all details of domestic and international travel • Prepared travel itineraries for , hotel accommodations, vehicle rental and entertainment options• Processed and submitted all invoices, employee expense reports, time sheets, purchase orders • Performed duties of contracts administration• Managed the corporate office, including building management, and communications systems,• Assisted with marketing activities and campaigns• Responsible for the compilation of data and the preparation of monthly reports • Tracked and recorded project progress, timelines, and deliverables• Assisted in the development of presentations to clients or potential clients• Coordinated staff activities within organization• Maintained records of professional licenses; coordinated renewals and related course logs• Ensured successful workflow, prepared or ensure timely responses to a variety of written inquiriesEvent Planning: • Responsible for the planning and execution of the companies yearly key event • Successfully managed all aspects of event administration and logistics, • Adjusted budgets for cost effectiveness• Assisted with event logistical details. • Coordinated contract reviews and approval processes with senior team.• Managed food and beverage orders, agenda planning, on-site administrative registration • Maintained excellent relationships with external vendors • Worked closely with vendors on audio visual, photography, design, copy, and caterers• Coordinated services such as accommodations and transportation for event participants, • Effectively negotiate contracts with all service providers

•Supported Senior Counsel in employment and compliance department with researching legal documents in preparation for court proceedings and litigation•Assisted senior paralegal with subpoena’s, depositions, and filings, Provide a wide range of basic support including case file organization and maintenance, document collection and production •Assisted in strategic litigation preparation, arbitration and mediation of high exposure contracts•Created and maintain presentations, spreadsheets and databases•Compiled daily and weekly reports to FINRA in reference to compliance issues •Tracked all corporate and internal requirements and deadlines and ensure all deadlines are met•Initiated travel arrangements, create detailed itineraries, prepare, review and track invoices and expense reports; reconcile to credit card statements for the Counsel•Managed all Blue Sky filings

• Responsible for supporting three regional area Principals • Assisted Marketing department in the preparation of proposals, agendas, and board packages • Managed all licenses and membership fees, reports, calendars, electronic time and expense • Assisted Project Manager with each phase of the architectural project• Maintain document control/administration of the project• Arranged all domestic and international travel, ground and hotel • Manager of all passport / visa’s for international travel• Managed submittals, RFI’s, RFQ’s, AIA information system, Contracts, Change Orders• Analyzed incoming memos, submissions and reports to determine significance.• Assisted various Sr. Project Managers to conduct research, compile data, and prepare contracts• Assisted legal team with court documents• Prepared final reports to the State of California District Architect Board to close out finished projects• Improved office efficiency by implementing cost saving systems • Effectively managed event budget by using cost saving tools, analysis and comparisons• Identify, negotiate, contracts, and manages external suppliers including: hotels, transportation • Effectively managed event budget by using cost saving tools, analysis and comparisons• Identify, negotiate, contracts, and manages external suppliers including: hotels, transportation • Managed and coordinated in-house and annual catered off site Conference event and conferences • Analyzed and reported on key metrics, applying best practices as they relate to meeting/event • Mitigated event-related risk such as contract cancellation damages, • Four time winner of the “Outstanding Employee Achievement of the Quarter” Award