Doaa Habeeb Email & Phone Number

Derek -Syria

SUMMARY OF ROLE : • Preparing and delivering salary payments to national staff and volunteers• Acting as a custodian for petty cash and cash book of the office, record transactions and provide monthly reports along with petty cash replenishment requests. • Ensuring cashbooks are maintained on a daily basis and recorded in the offline spreadsheets• Help in weekly reconciliations of cash (and bank if needed)• Ensuring that each transaction data is accurate and supporting documents related to procurement are complete and filed properly both in hard and soft.• Ensuring physical security of cash and financial records.• Assisting in delivery of trainings to staff on financial policies, procedures and processes.• Supporting the programme staff with cash flow forecasting and the management of petty cash.• Liaising with the Finance and Grants Manager for the timely processing of international payments to suppliers.• Verifying partner expenditure reports and provide support to sector managers regarding partner’s liquidation reports as and when required. • Providing support in facilitating internal and external audits.• Assist Finance and Grants Manager in developing new budgets and realignments of existing budgets.• Assist Finance and Grants Manager in preparing and maintaining cost coverage analysis• Assist Finance and Grants Manager in preparing grants financial reports• Assist budget holders in preparing forecasts and analyzing BvAs• Disseminate up to date grants helpsheets• Any other task assigned by line manager

Derek - Syria

Overseeing the HR function and processes Salary monitoring, administration and monthly analysis reports Leading and managing the absence management procedures including attendance and sickness process Leading on Support Staff CPD and performance management process Leading the administration of Payroll processes Undertaking administrative and financial organizational processes within the msf organazaitionContribute to the planning, development and monitoring of support services/ financial management / management of support staff, including co-ordination and delegation of relevant activities. Involvement in the recruitment and selection process, as appropriate. Undertake the administration of new starters including processing clearances, application forms, and appointment checklists; liaising with HR and payroll provider regarding the administration of newly appointed members of the associate staff; drafting and creating personalized letters of correspondence to new staff. Managing the payroll services for all staff including the management of pension schemes and associated services, and administration of all changes and leavers

Syria - Hassaka- Qamishly

Reliance and capacity building - skills development -

Qamishly , Syria

* Create and maintain proper automated and manual filing systems for all documents,Correspondence, reports and other related document.* Handle external communications such as receiving incoming calls, handling mail, andAssisting staff in composing official correspondence.* Receiving visitors to the Manager office, arranging appointments and arranging meetings.* Prepare payments, invoices, supporting documents for finance department.* Prepare purchasing requisition forms and PO according to the procurement policy withResearch, price, and follow up.* Support the Programs Director and team members in scheduling meetings,Correspondence and filing.* Coordinate meetings, such as preparing agendas, taking minutes, and ensuring timelyFollow up on key action items and sending weekly and monthly reports.* Create, transcribe, and distribute Minutes of meetings.