Donna Dennis Email & Phone Number

Riverview, Fl, Us

• Coordinate, administer and manage day-to-day administrative and financial operations. • Led transition of accounting and timekeeping records from QBO to Deltek Costpoint.• Led transition of HR software and payroll services from Gusto to BambooHR.• Manage and track corporate assets.• Work with proposal team on go/no decisions. Prepare cost volumes for proposals.• Prepare and manage NDAs and Teaming Agreements. Review all new contracts and subcontracts for terms and conditions. Manage contract modifications and subcontracts.• Manage all human resources operations, including hiring/onboarding, benefits administration, recruiting, performance reviews, staff development and setting training goals, discipline, security briefings/debriefings, and terminations/offboarding. Supervise HR Generalist and process monthly payroll. Review new hire salary offers and salary increases to ensure they are within labor rates. Update company policies and procedures as needed.• Plan/coordinate all company events, including All Hands meetings, Executive Team quarterly meetings, and holiday events.• Prepare agenda for quarterly executive meetings, attend meetings, record minutes, and track follow-up actions. Present/discuss financial statements and profitability.• Managed and coordinated the transfer of company 401k plan to new vendor (Empower).• Maintain membership and attend annual SHRM conference to stay abreast of current and pending federal and state employment laws.• Input accounting records in Deltek Costpoint, review and approve timecards, prepare and review expense reports to ensure they comply with FAR/CAS/GSA guidelines, oversee monthly and year-end close. Review annual Incurred Cost Submission to DCAA. Participated and represented the company in DCAA audit in 2022.

Chantilly, Virginia, United States

--Coordinate and review risks/issues/opportunity responses, assessments, and positions. This includes preparing briefings, capturing results, and updating risk reporting and decision-making documentation in support of Board Reviews and Working Group meetings.--Participate in the development of risk/issues/opportunities reports and white papers assessing program activities.--Operate the Enterprise RIOM Tool, input data, produce reports, and generate risk assessments.--Train new team members in the use of RIOM tools/processes.

Tampa/St. Petersburg, Florida Area

-- Facilitate office maintenance with building management.-- Coordinate travel arrangements for staff of 60.-- Arrange meetings and special events, including All Hands meeting twice a year.-- Calendar management for C-Level Executive. Process expense reports for all executive staff.-- Process bank deposits and reconcile AMEX corporate cards.-- Assist Marketing with shipment/coordination of trade show materials and restocking of materials.-- Facility Security Officer (FSO). Includes office security procedures, insider threat program, badges, and managing clearances in JPAS.

Arlington, Va

-- Coordinated day-to-day business operations of government cybersecurity contractor (revenues $15M+).-- Managed and submitted deliverables for ten government contracts; administration of subcontracts and tracking of their deliverables.-- Prepared cost volumes for all government proposals (success rate was approximately 90%).-- Reviewed financial reports and interpreted financial data. Managed and tracked all expenses, filed expense reports for staff of 30 in accordance with GSA travel regulations, reviewed and tracked expenses on AMEX corporate cards. Assisted with travel arrangements of staff and interview candidates.-- Reviewed/approved payroll. Answered staff questions on benefits, company policies and procedures.-- Managed site operations, including facility security, property management, access cards, and maintenance.-- Managed and tracked all corporate and project assets (total value exceeded $800,000).-- Project oversight of 17,000 SF facility renovation in 2018, including site selection, lease negotiation, project administration, security planning, furniture acquisition, and move. Included the construction of two SCIF’s and certification process.-- Assistant COMSEC Manager.

Arlington, Va

--Manage administrative operations for an $81 million international NGO, including reception, supplies and purchasing, mail services (international and domestic), and records management.--Timely filing of charitable registrations in all states; manage corporate American Express program and reconcile monthly statements. --Travel management and coordination for all international and domestic travel; partner with travel agency and security team for management of international traveler tracking.--Manage HQ security, including badges, security fobs and visitor procedures.--Negotiate equipment purchases and contracts, and maintain vendor relations, including competitive bidding and procurement of supplies per company guidelines. --Maintain inventory of office assets and leases for headquarters and international field offices.--Manage space planning for new and existing staff, including furniture and equipment; oversight of HQ conference and training rooms, including rental of conference space by outside organizations.--Liaison with building management for lease or maintenance issues.--Manage HQ off-site storage of documents and create/maintain database of files to facilitate government audits. Create/manage destruct schedule for files.--Coordinate with HR department on new hire processing and terminations (security fobs, parking passes, memberships, transit benefits, orientation, distribution/return of company property).--Assist HR and IT departments in evaluation, procurement and implementation of new HRIS and travel management software.--Serve as organization’s notary.

--Managed administrative and financial operations for a national real estate consulting firm.--Supervised administrative team and coordinated work assignments/production schedules for up to 50 projects at a time in a fast paced, deadline-driven environment. Coordinated administrative operations for three office locations (Alexandria, Bethesda and Chicago).--Prepared multi-million dollar budget and business plan, reviewed monthly financial statements and performed variance analysis, prepared client billings, approved expenses, processed accounts payable and deposits, and maintained accounts receivables.--Interviewed, hired, and trained administrative staff. Conducted reviews of administrative personnel to set goals and review salaries, processed new hire paperwork and terminations, and approved timesheets for all staff. Coordinated HR functions with Corporate HQ. Served as “Wellness Ambassador” for Mid-Atlantic region and coordinated HR initiatives.--Negotiated equipment purchases and contracts, and maintained vendor relations, including competitive bidding and procurement of supplies per company guidelines. --Worked with corporate IT department to implement a complete upgrade of computers, operating software and VoIP phone system. Trained staff and served as point person for transition.--Managed office relocation including negotiation of lease, space planning, oversight of construction/ renovations, and coordination of all aspects of move. Developed emergency procedures for Alexandria office.--Prepared and submitted press releases for 11 quarterly publications, planned and coordinated corporate branding and marketing strategies, supervised graphics staff to ensure all corporate marketing materials were up-to-date.--Supervised production of 11 quarterly publications and distribution of reports to subscribers. Processed new subscriptions/renewals and answered questions from subscribers.

--Supervision, training and hiring of administrative staff.--Procurement and maintenance of supplies/equipment/fixed assets; interface with vendors.--Management and troubleshooting of computer network.--Development of employee policy handbook.--General office management for 20-30 person office.

--Managed, hired, and trained administrative staff of up to ten, developed employee handbook modifying and drafting policies and procedures. Implemented a new self-insured medical program.--Managed and prepared multi-million dollar annual budget, and processed payroll.--Purchased and maintained supplies/equipment/fixed assets, and interfaced with vendors.--Coordinated parts management with corporate HQ in U.K. for multi-million dollar VOA contract.

--Preparation of $3M budget for facility of 55-60 people. --Supervision of administrative staff of ten, and coordination of work assignments.--Meeting planning for 75-100 person conferences across the U.S., including site selection, attendee registration, travel coordination, preparing meeting schedule and coordinating speakers, hotel reservations, and food. --Procurement/maintenance of fixed assets; interface with vendors and approval of contracts for services.--One year of experience in the legal department as administrative assistant to general counsel.

Bachelor Of Science, Business Administration, 3.7 Gpa

Associates, 3.7 Gpa

Education record

Education record