Donna Kilpatrick Email and Phone Number

- Maintain calendars for leadership team and key department personnel.- Coordinate travel arrangements to include obtaining passport and visas as required.- Create expense reports for Leadership team, ensuring they are within the guidelines of the company T & E policy.- Organize and/or attend internal/external meetings, including venue arrangements, meals and notes.- Create and track Capital Authorization Requests (CAR).- Manage the purchase order and invoicing processes for ISS and other EOA IT Leaders.- Procure and manage office supplies for departments while operating within approved budgets.- Reconcile department company credit card.- Manage corporate credit card use and expenses.

Report to Vice President of MIS / IT- Process American Express travel applications, cancellations and manage AMEX card member delinquent accounts.- Manage approximately 1,800 corporate cellular accounts to include new request, upgrades and collections. - Process orders using AT&T and Verizon’s order entry applications. Update and manage information in SAP.- Communicate with Executive Management to obtain required authorizations for cellular phones and AMEX cards.- Process highly confidential Security Alerts to include cancellation of employee benefits (credit cards, cellular service, calling cards) and provide instructions to HR for handling collection of the same.

Report to Senior Vice President of Marketing- Troubleshoot members with PC login difficulties and update customer database. - Answer order related questions regarding publications and forms used in the banking industry.- Make recommendations for new products to VP based on customer feedback.- Research comparable products and prepare competitive pricing analysis for new product launch. - Prepare daily, weekly and monthly sales reports.- Participate in the development of the annual business, marketing and new product plans.- Oversee front office operations, manage product inventory and order fulfillment. - Manage vendor relationships and budgetary control with external suppliers.

Provide administrative support to VP, Director of engineering, six managers and staff of 50 engineers. Michael Hughes, Director of Engineering said:“Her attitude and work were always of high standards. She exhibited respect for fellow employees and received the same from them.”- Maintain Outlook calendar. - Coordinate on and off-site meetings and create presentations and agendas.- Organize extensive domestic and international travel arrangements. - Extensive expense reports for department including, engineers, managers, Director and Vice President.- Manage and research best cost, negotiation and purchase of equipment, services and supplies.- Prepare and process confidential documents, process engineering projects with appropriate approvals.- Update and maintain project database.- Selected by the executive staff to head the planning and organization of the annual international management conference. The conference was attended by 250 upper level management personnel from 22 countries. The executive officers then announced the 2008 conference as the most successful in the history at Wood Group ESP.

- Provide administrative support to the Regional Area Director (RAD) and over 150 Lincoln Mercury Dealers.- Coordinate quarterly and annual meetings in four regions of Texas and Oklahoma as well as annual retreats.- Organize off-site meetings; prepare presentations and agendas and meal selections. - Organize daily activities with resorts for individuals not attending meetings.- Process and track expense reports, prepare correspondence, file management and database administration