Donna Lanctot Email & Phone Number

Manchester, Nh

• Provide financial management support to a major environmental client with annual average billings of $23 million. Trained and authorized by the client to access the client’s financial system to provide project-specific data on a monthly basis for accruals and cash flow forecast, as well as verifying actuals vs forecasts for each project. Responsibilities also include monthly cash forecasting, electronic invoicing, purchase requisitions, change order management, tracking and expediting payments to subcontractors, and preparing estimates-to-complete on a quarterly basis.• Provided financial support on multiple projects ranging from $5 thousand to $59 million including project set-up, project budgets, revenue generation (fixed cost/lump sum, cost plus, fixed rates and time and materials), capital expenditures, electronic invoicing and purchase requisitions for subcontractors.• Coordinate effective communications between external and internal clients where multiple company business sectors are involved in a single project.

Lowell, Ma

• Provided financial management support to the Permitting Practice Director and six offices with annual average revenues of $19 million. Responsibilities included creating yearly operational budgets averaging $15 million, managed and tracked progress against plan, and recommended changes/improvements on a monthly/quarterly basis. Created and ran weekly employee utilization report, and investigated and recommended changes in employee multipliers to improve profitability.• Provided financial support to thirty-four project managers included project set-up, project budgets, revenue generation set-up and reconciliation, capital expenditures, and creation of purchase requisitions and purchase orders.• Managed financial aspects of a major client account with average annual revenues of $5 million, included coordination of multiple projects being executed out of multiple offices/locations. Responsibilities included project set-up, order execution, tracking progress, invoicing, calculating of volume discounts, monitoring accounts receivable, and prepared weekly financial updates.• Established effective communications between Finance (Project Accountant and Biller), Project Managers and Senior Management.

Lowell, Ma

• Provided financial management support to nine offices. Responsibilities included project set-up and tracked monthly bookings; and estimated backlog and revenue generation, capital expenditures, and manpower forecasts. Managed office profitability against fiscal year budgets and recommended improvements. Reviewed monthly financial statements and reconciled fluctuations in expenses. Analyzed project financial status and participated in monthly project reviews.• Worked with project managers to develop invoicing procedures, cost tracking and revenue projections.o Developed special billing spreadsheet to receive payments faster and meet client’s requirements.o Developed working relationship with government client dealing with both billings and receivables.• Prepared Business Planning packages for all offices.• Established effective communications between project managers, clients and local and regional financial officers.• Established monthly meetings to review causes of unbilled cost/expenses over $1 thousand threshold.• Supervised 3 employees to support invoicing and client requests.

Billerica, Ma

Provide quotes/support to outside sales team by compiling the information received from different job functions such as Applications Engineering, Factory Integration and Test, and Simulations in response to RFP’s/RFQ’s. Utilized financial and business analysis skills.• Developed new quoting format for major customer in two-month time frame resulting in high level of customer satisfaction.• Designed a spreadsheet that compiled customer purchase orders with internal project numbers for cross-referencing. Data also utilized for forecasting monthly/quarterly sales.• Actively participated in weekly teleconferences with customers to provide updated order/contract status.

Nashua, Nh

Provided financial management on major programs that included forecasting program sales, income, cash flow, sign-ups, workforce planning, facilities and capital requirements along with cost proposals to be submitted to the Government.• Coordinated the creation of a program video.• Created and assembled proposal cost volumes in response to RFP’s.• Interacted with Engineering (Systems, Software, Hardware, Mechanical and Electrical) and Operations to successfully bid projects.• Identified problem/found solutions and brought to appropriate manager’s attention.• Participated in fact-finding and negotiations of cost constrained programs.

Nashua, Nh

• Supported Program Manager with financial advice on programs valued at $102.9M to be reported to internal senior management.• Prepared detailed business proposals based upon historical performance.• Developed budget, scheduled resources for various contracts and performed workforce forecasting.• Created cost and schedule status reports and presented data to management including various analyses

Nashua, Nh

• Promoted to new position with responsibilities in multiple program areas.• Provided inputs to Statement-of-Positions on several programs and proposals.• Assisted in the preparation and presentation of cost and budget analysis.• Created weekly cost variance reports for labor and material expenses.

Nashua, Nh

• Prepared and processed progress payments, cost type and material billings.• Coordinated with Financial Forecasting to provide sales, sign-ups and backlog on a monthly basis.

Bachelor Of Science (Bs), Accounting

Associate Of Science (As), Administrative Assistant

Activities and Societies: Women's Basketball Manager for 2 years