Donna White Email & Phone Number

San Jose, Ca, Us

Campbell, California, United States

Santa Clara, California, United States

Santa Clara, Ca

Basic Human Resource Support to 60 US employees in multiple locations.• Responsible for new-hire onboarding - maintaining, compiling, and presenting benefits materials to employees. • Perform new hire orientation and exit interviews.• Collect employees' tax and benefit forms for processing.• Create employee profiles; ensure accurate data entry of employee's information for enrollment in payroll, 401(k), FSA and medical benefit plans.• Approve and process employee benefit elections and changes.• Create and maintain personnel records.• Responsible for Employment and I9 verification.• Update and track employee census for yearly insurance renewals.• Flexible Spending Account (FSA) administration.• 401(k) administration, to include 5500 filing.• Review bi-monthly payroll entries to ensure accuracy of PTO, Employee Benefits and other payroll deductions.• Immigration – work closely with immigration attorneys for visa processing.• Maintain Public Access File.Office Management - ensure smooth operation of day-to-day business processes. • Coordinate with property management regarding janitorial, maintenance and security issues.• Responsible for yearly corporate insurance renewals and monthly invoice review and approval.• Review and authorize payment of corporate expenses - CA and NY Office rent, utilities, and phone bills.• Coordinate and oversee office vendors and contractors. • Extensive travel arrangements.• Plan and coordinate corporate events - Holiday parties, summer activities, etc.• Coordinate and arrange meetings.• Maintain inventory - order office and kitchen supplies. Administrative Support • Perform administrative duties including copying and distributing documents, draft correspondence, prepare offer letters, coordinate benefits meetings and file management.• Oversee reception area – greet guests, answer telephone, route visitors and calls to appropriate area or person.• Provide backup administrative and phone support to NY Office.

Milpitas, Ca

• Provide direct administrative support to the President/CEO and VP of Business Development.• Office management to ensure smooth operation of day-to-day business processes.• Heavy calendaring, for multiple calendars, across multiple time-zones.• Meeting planning and co-ordination across time-zones via Skype or WebEx.• Extensive international travel arrangements, including flight, hotel, and ground transportation.• Event planning for monthly all-staff meetings, quarterly sales conference and board of directors meetings, to include meal-planning, technology logistics and travel.• Responsible for maintenance and monthly reconciliations of four corporate bank accounts.• Responsible for prompt payment of corporate expenses.• Responsible for monthly expense reports for executive and engineering staff.• Coordinate and oversee office vendors and contractors.• Maintain inventory and order office and kitchen supplies.• Front desk reception with corporate phone coverage.

As, Business

AS in Business with an emphasis in Information Processing. Graduated Summa Cum Laude . Experience with Microsoft Office 2007. Microsoft.

Diploma, General Studies

Completed Course, Army Administrative Procedures

71L - US Army Administrative Specialist