Donna Olson Email & Phone Number

• Corporate Office and Residential Management: Handled a wide range of business and personal administrative tasks with an emphasis on efficiency, forward-thinking, and prioritizing competing demands for high-profile executive and family affairs.• Liaison & Stakeholder Management: Acted as the primary point of contact for property, financial, and security representatives, contractors, board members, and clients, ensuring seamless coordination on behalf of the executive and family.• Advanced Scheduling & Calendar Management: Expertly managed complex calendars and schedules with meticulous attention to detail, handling high-priority meetings and engagements.• Event Planning & Coordination: Planned and facilitated 200+ business meetings and 10+ corporate/private events annually, ensuring all logistics and requirements were met.• Written Communication & Documentation: Created and edited various written materials, including contracts, presentations, meeting minutes, and correspondence, ensuring clarity and professionalism.• Financial & Budget Management: Managed invoices, payments, contracts, expenses, financial and estate plans, and records for both corporate and household matters, maintaining financial accuracy and integrity.• Project Management: Led the planning and tracking of action items, deliverables, and budgets for both business and personal projects, driving efficiency and accountability.• Vendor & Contractor Oversight: Coordinated residential and corporate contractor activities and negotiated contracts, ensuring adherence to cost, schedule, and performance expectations for multiple properties.• Confidentiality & Discretion: Maintained the highest level of confidentiality in handling sensitive corporate and personal matters, ensuring trust and professionalism at all times.

• Executive Office Administration: Managed the daily operations for the Partner and Managing Partner, ensuring efficient task prioritization and swift problem-solving to enable focus on high-level business strategy and execution.• Travel & Logistics Coordination: Organized complex domestic and international travel, as well as meetings and event logistics, for two Partners and 10 Master Facilitators, ensuring seamless coordination and timely execution.• Logistics Management: Acted as the primary logistics coordinator for 75+ annual events, overseeing all details to ensure smooth operations and client satisfaction.

• Office Management & Strategic Support: Oversaw executive office operations with a focus on delivering exceptional service, driving operational and cost efficiencies, and enabling leaders to focus on high-level strategy and results.• Senior Leadership & Global Meetings: Organized and executed quarterly senior leadership meetings and the annual global team meeting, handling all logistics, from venue selection to program execution.• Vendor & Event Management: Negotiated vendor contracts and managed all aspects of event planning, including event space, accommodations, catering, audio-visual needs, marketing, and run-of-show coordination.• Calendar & Travel Coordination: Acted as the central administrator for the executive calendar and travel arrangements, managing complex meetings and coordinating both domestic and international travel.• Document Preparation & Briefings: Prepared detailed itineraries, briefing materials, status reports, and presentations to ensure executives were fully informed and prepared for meetings and travel.• Action Item & Budget Tracking: Monitored executive action items, team deliverables, and budgets for the leadership team, providing status updates and managing deadlines for five key leaders.• Team Leadership & Staff Coordination: Supervised and trained administrative staff, optimizing workflow and ensuring a cohesive, efficient team environment.• Human Resources Support: Managed the administration of a corporate reorganization with the utmost discretion and sensitivity, ensuring smooth transitions and minimal disruption.• Facilities Project Management: Partnered with facilities teams to lead space planning and the relocation of 200+ team members, ensuring seamless logistical execution.

• Executive Office Management & Administrative Support: Provided comprehensive administrative and communication support to the CEO, Executive Vice President of Operations, and IT/Engineering teams, ensuring seamless operations and effective coordination across leadership and departments.