Edith Sinclair Email & Phone Number

Namibia

Dispatch and receive stock, Submit a claim to the courier company should any stock be damaged. Handling of stock take. Do spot stock take checks twice a year. Make sure the storeroom is always clean and well maintained. Monitor the current statuses and movement of all stock items. Manage the addition of new products to the online store ensuring product is loaded correctly. Allocate new products received correctly in store room. Ordering of new stock from suppliers. Complete all required waybills. Picking and packing orders. Follow up mails on pending orders. Re-stock items not paid and collected within 7 days. Make sure orders are couriered on time (Outside Windhoek) and delivered on time in Windhoek. Client facing/liaising. Manage custom quotation request to clients. Manage client requests, emails, chats and make sure they are answered in due time. Liaise with Universities and Schools on components and student needs to keep products inline with their requirements. Updating of cash sheet. Maintain Ecoprojects – Ecorobotics stock sheet. Switchboard operations (EcoR clients) Filing, Petty Cash, Purchasing of stationery. Bi-monthly meetings. Process stock transaction/Invoices/SAD 500’s (Customs documents) on Pastel Evolution into the relevant GL accounts operations. Prepare and GRV’s and Supplier Invoices by entering these into Pastel Evolution (Supplier Invoices). Identifies the most cost-effective method to transport the consignment. Performs all logistical arrangements required for pick-ups in Namibia, South Africa, and internationally. Maintain contact with all Courier Services, negotiating for better prices and quality of service. Compiling and Providing Marketing Team with product links monthly. Compiling of monthly Specials. Sourcing Blogs from clients. Loading and removing of monthly specials. Follow up on outstanding payments. Make sure payments to Courier companies are done for Customs Duties. Opening of supplier accounts/Bank accounts/Swipe facilities

Namibia

Dispatch and receive equipment and items. Complete all required waybills and customs documents, ensuring absolute accuracy and compliance with deadlines. Performs all logistical arrangements required for pick-ups in Namibia, South Africa, and internationally. Maintain contact with all Courier Services, negotiating for better prices and quality of service, Monitors the current status and movement of all stock items. Check consignments to be sent against the tax invoice prior to dispatching the consignment. Identifies the most cost-effective method to transport the consignment. Check all consignments received against the details on the order to ensure the consignment’s correctness regarding price, quantity, quality, damages etc, to ensure that it meets the description of the items. Process stock transaction on Pastel Evolution into the relevant GL accounts operations. Prepare and GRV’s and Supplier Invoices by entering these into Pastel Evolution. Requests all Creditor invoices, waybills and orders. Preparing of Orders to all suppliers. Enter Delivery dates of equipment on ASANA. Follow-up on pending purchase orders. Maintains and keep the back order /outstanding purchase order list up to date at all times. Request confirmations from the suppliers for orders placed ,Handling of Switchboard. Filing. Reconcile received credit cards slips with bank statements, (Reconcile received Fleet cards slips with bank statements. Enter Fleet Card Data onto Pastel - Previous responsibility) Enter Credit Card Data onto Pastel. Reconcile Asycuda report for payment purposes,

Namibia

Attending Site Meetings, Minutes, Preparing Of Defects Lists, Issueing of Payment Certificates, Updating of client information, Preparing of Matrix and Narrative Reports for Department of Works, Client Facing, follow up on payments, Assisting architects with opening of new client files, Filing

Namibia

Telephone calls (Outgoing/Incoming), Faxes, emails, MD’s diary, Filing, Attending Site Meetings, Minutes, Preparing Of Defects Lists, Issueing of Payment Certificates, assisting architects with opening of new client files

Namibia

VAT Audits (At RoR) Client Facing, Issuing of ACL’s and EL’s Assisted VAT Compliance team for a month (VAT audits, completion of VAT forms for the re-submission of returns), Printing and issuing of SAD500, Hanging entries (Liaising with Chief Customs Officers at border posts), Printing of Asycuda reports, , VOC (Voucher of Corrrection) and cancelation of entries, Opening of assignments, CES and Teamfind searches

Namibia

Partners diary, Client take-on, Orders/Payment requisition Uploading of engagement letters/ACL/Tax certificates Fees/Credit Notes, Opening of new client files / filingTravel arrangements, Updating client details/opening of prospective clients, Assisting Stefan Hugo on Tax Training Minute taking in Tax Managers meetings, Assisting managers with CSS, Opening of assignments, CES and Teamfind searches, FIA & AFS approvals, Assisting in organising a VAT Workshop

Namibia

VAT audits at RoR, Petty Cash, Registration, Cancelation, Remission, Suspension, RPL, Discharge of Trainees, Registration of Members (ICAN/PAAB), Organising of seminars/events (ICAN/PAAB), Assisting with Council Minutes/Admin report, Assistant Invigilator as FQE 1 / PPE Exams, Assisting SAICA representative in the re-accreditation of training firms, Attended to ICSA admin (Invigilator for Exams), Supervisor to Secretary and Cleaner

Namibia

Telephone call (Outgoing/Incoming), Faxes, emails, MD’s diary, Filing, Attending Site Meetings, Typing of Minutes, Petty Cash, Issuing of Payment Certificates, Booking of flight/accommodation

Namibia

Telephone call (Outgoing/Incoming), Faxes, emails, MD’s diary, orders for members, Invoice/Credit note processing, Booking of flights/Accommodation