Eileen Brown Email & Phone Number

Responsible for contributing to the finance function of the company and all associated entities. My duties include, but are not limited to, handling accounts receivable, receipting, banking and performing bank reconciliation tasks.Key Responsibilities:ACCOUNTS RECEIVABLE♦ Organising payment allocations of four branches; AUS, NZ, USA and UK.♦ Setting up all new accounts and maintaining accounts in two different systems.♦ Performing and uploading risk assessments for… Show more Responsible for contributing to the finance function of the company and all associated entities. My duties include, but are not limited to, handling accounts receivable, receipting, banking and performing bank reconciliation tasks.Key Responsibilities:ACCOUNTS RECEIVABLE♦ Organising payment allocations of four branches; AUS, NZ, USA and UK.♦ Setting up all new accounts and maintaining accounts in two different systems.♦ Performing and uploading risk assessments for new and existing accounts.♦ Assisting with the end of month reports and statements when needed.♦ Entering monthly accounts journals.DEBT COLLECTION♦ Managing commercial debtor invoices and enquiries.♦ Contacting customers regarding outstanding accounts.♦ Preparing correspondence regarding outstanding accounts.♦ Managing and maintaining outstanding accounts and payment arrangements.♦ Maintaining a spreadsheet of all outstanding debtors for presentation.♦ Tracking of all customers on payment plans.RECONCILIATION♦ Reconciling daily receipts and preparing bank deposits.♦ Uploading bank statements from different banks and credit cards payments (CyberSource, PayPal, Payway).♦ Reconciling all receivable and bank accounts.ADMINISTRATION♦ Assisting with entering sales orders when needed.♦ Answering and directing phone calls to relevant staff.♦ Writing and issuing emails to teams and departments on behalf of teams or senior staff.♦ Finding ways to improve administrative processes.♦ Scheduling meetings and appointments.♦ Taking notes and minutes in meetings.♦ Assisting the customer service team with any account queries (i.e. if customer sales orders are over their credit limit advising how much they need to pay to top up their account). Show less

Responsible for supporting the accounts receivable and payable teams, by monitoring creditor and debtor accounts, undertaking related routine documentation, and calculating and investigating the cost of wages, materials, overheads and other operating costs. Moreover, I took care of basic office tasks that involved reporting, bookkeeping, research, as well as the resolution of discrepancies related to any of the tasks I performed.I was responsible for the following… Show more Responsible for supporting the accounts receivable and payable teams, by monitoring creditor and debtor accounts, undertaking related routine documentation, and calculating and investigating the cost of wages, materials, overheads and other operating costs. Moreover, I took care of basic office tasks that involved reporting, bookkeeping, research, as well as the resolution of discrepancies related to any of the tasks I performed.I was responsible for the following duties:ACCOUNTS RECEIVABLE♦ Liaising with clients regarding outstanding invoices and payments.♦ Creating and sending invoices to clients on a daily basis.♦ Preparing and processing documentation related to accounts receivable.ACCOUNTS PAYABLE♦ Calculating, analysing and investigating the costs of proposed expenditure, wages and basic costs.♦ Allocating expenditure to specified budget accounts.♦ Summarising all expenditure and receipts into a report.♦ Preparing records of standard costs and values for items.♦ Recording cost variations and contract price movements.♦ Investigating the costs of proposed expenditures, quotations and estimates.RECONCILIATION♦ Reconciling invoices and despatching payments.♦ Preparing bank reconciliations on a daily basis.REPORTS AND PROBLEM SOLVING♦ Compiling cost data for preparation of operating budgets, and profit and loss calculations.♦ Preparing reports of total costs, selling prices and profits. Show less

Responsible for organising, coordinating and supervising office administration operations and procedures to establish and maintain an effective and efficient office function. Daily, I assisted with handling accounts receivable and payable matters, as well as having processed invoices and payroll. Furthermore, I supervised and trained office staff to perform their roles.I was accountable for the following duties:GENERAL OPERATIONS♦ Organising the office layout and ordering… Show more Responsible for organising, coordinating and supervising office administration operations and procedures to establish and maintain an effective and efficient office function. Daily, I assisted with handling accounts receivable and payable matters, as well as having processed invoices and payroll. Furthermore, I supervised and trained office staff to perform their roles.I was accountable for the following duties:GENERAL OPERATIONS♦ Organising the office layout and ordering stationery and equipment.♦ Maintaining the office condition and arranging necessary repairs.♦ Providing general support to visitors.♦ Handling office maintenance, mailing, shopping, supplies, equipment, bills, and errands.♦ Organising and scheduling meetings and appointments.♦ Maintaining office policies as necessary and organised office operations and procedures.♦ Supervising the maintenance and organisation of office areas and equipment.♦ Managing the office budget. ♦ Maintaining daily and weekly reports and submitting these to the appropriate personnel.♦ Providing administrative support for our senior management team.♦ Providing general support to visitors.♦ Providing a friendly and professional first line support to all colleagues.♦ Liaising with facility management vendors and stakeholders.FINANCE MANAGEMENT♦ Ensuring that all services are invoiced and paid on time.♦ Managing contract and price negotiations with office vendors, service providers and office lease.♦ Managing the offices’ general and administrative budget, ensuring accurate and timely reporting.HUMAN RESOURCES♦ Partnering with HR to update and maintain office policies as necessary.♦ Organising office operations and procedures and updating when necessary.♦ Assisting in the onboarding process for new employees.♦ Addressing employee queries regarding office management issues. Show less