Eileen Box Email & Phone Number

Melbourne, Victoria, Australia

I provide contract and project administration support to one of only two Public Private Partnerships (PPP) in schools in Victoria. The Public Private Partnership in schools is a 25-year contract between private equity partners and the State. The contract involves providing oversight of facility operations of twelve schools including primary and secondary schools across the North, West, and East of the Melbourne metropolitan region. In 2021 this was a $255 million dollar investment by the State. As Contract Officer I provide expertise in governance and delivering contractual obligations. This involves stakeholder management, including liaison with School Principals, YMCA staff, State and Division colleagues, and other Governmental agencies for matters relating to the contract. Performance tasks include:• Assist in overseeing the Consortium's compliance with service specifications to ensure the provision of high-quality services to the Schools and associated maintenance.• Assisting in the reporting and preparing draft briefing material on the Consortium's compliance within the contract, including measuring performance targets against KPIs, risk management activities, resolving day-to-day issues, and governmental reporting and briefing requirements. This Includes on site audits and assessments. • Preparation of Ministerial briefs.• Preparing contractual documentation for approval.• Assisting and providing information on contractual matters to Management and Leadership groups to assist long term decision making. • Support and assist the Contract Manager in providing advice to schools and other stakeholders on Project Variations (change to a facility or services specifications) including reviews via the Modifications and School Initiated Works regime.• Assess and review on Extensions of Time submitted by the Facilities Services Management provider.• Facilitation of financial payments under the contractual obligations of the contract.

Melbourne, Australia

I previously applied my Project Management skills in the delivery of three new Victorian Government Schools for completion in 2019/20. There are two Primary Schools and one Senior Secondary Vertical School. These schools represent approx. $100M circa. My role is to deliver these very important projects on time and within budget. Tasks include:- applying project management principles and methodology- managing financial information assessment and processing of claims including variations. - managing client expectations such as Principals and teaching staff - preparing clear and concise communications such as Ministerial briefs- project and financial reporting and managing contract- preparing recommendations to management, investigating innovative and creative solutions to project issues - managing external consultants such as external project managers, architects and building contractors See acknowledgement of my contribution from the Victorian Schools Building Authority on the Growth Area Schools Package (GASP) whereby we have and are in the process of delivering ten schools within three years from 2019 to 2021.

Bundoora

Bundoora

- providing project management support and services to Fast Track Project Group.- providing professional reports to high level committees on monitoring of multi million dollar building projects. - assessing and monitoring weekly budgets on projects.- providing advice and implementation of processes for efficient management of targets.- building relationships wth external service groups such as quantity surveyors and project management businesses.- managing promotional material for inclusion on web sites and wider advertising media on large infrastructure projects. - supporting Director and Project Directors to achieve and risk manage their budgets and meet targets.See short video that shows a $10.4 M project that I provided coordination support under the Fast Track Program. This illustrates my capabilities in supporting a large infrastructure project in a university setting. This video demonstrates the learning physical environments of the future. This project was completed under the Fast Track program which enabled the delivery to be achieved in less than 12 months.

Swanston Street, Melbourne

- experienced infrastructure manager including devising annual works and capital equipment processes and impementation- business program and production of operational publications (e.g. induction manual)- development and writing web content- experienced in developing administrative processes and procedures- experience in continous improvement of large databases- project management delivery- strategic planning- business and finance skills- relocations- physical space fitouts and refurbishments- business committee support- contract managementKey achievements:• Award for best Health and Well Being Initiative 2013

Melbourne, Australia

- HR coordination for 180 staff, including managing documentation and inductions, leave administration, recruitment including permanant, fixed term, casual and sessional staff. - Managing a central office, oversee two staff including an administration officer and trainee - Resolving front line student and staff queries- Preparing OH & S reports, staff costs, organisational charts, position descriptions - Preparing HR correspondence for senior management approval - Preparing resources budgets including casual staff budgets. - Writing policy guidelines for intranet, recruitment advertisements for print media- Writing and publication of school newsletter Key achievements:• Established e-filing system across two campuses to allow documents to be filed under position code, significantly reducing time spent in document management and incidence of errors. • Played key role in assisting a transition from Department to School hierachy and coordinating changes to organisational charts and all branded materials.

Melbourne, Australia

Complex hybrid role across several key areas including financial management, research administration, administration management, and student and academic support. - Managing and administering department research contracts of $2.1 million and a departmental budget of $4.2 million. - Managing, verifying and compiling 100+ research publications annually, entering into Research Master. - Assisting research grant proposals with in-kind contributions and travel funding. - Reviewing and advising on research contracts and grants, and identifying risks, resolving issues, preparing extension paperwork where necessary, and ensuring milestones and obligations were fulfilled. Advising to ensure contract milestones were articulated clearly and technically accurate. - Auditing grants for central finance division every 6 months as per grant conditions. - Preparing and administering invoicing schedule, monitoring research income, and preparing audit reports for central finance division and funding bodies. - Managing administration officer and trainee including operational supervision, training and coaching. - Budgeting, forecasting and planning for Department of Biotechnology teaching, research contracts, consulting and casual teaching budgets. - Setting up new internal orders, auditing existing internal orders, and closing inactive accounts. - Financial reporting to Head of School and Head of Discipline, preparing customised financial reports for researchers, and preparing and maintaining spreadsheets for monitoring casual staff.

Melbourne, Australia

Key responsibilities:- Administering postgraduate degree programs for 220+ students including consortium Masters of Public Health, Graduate Diploma of Epidemiology and Biostatistics, and Masters of Epidemiology. - Writing and preparing major/minor changes to programs and business cases and proposals. - Event coordination including for information evenings and orientation activities. - Primary point of contact for prospective students on all matters related to all programs. - Marketing and advertising postgraduate courses, preparing brochures, newsletters, promotional materials, student handbooks and program application kits. - Developing and instituting research projects and minor theses, coordinating examinations. - Developing questionnaires and compiling results to give insight for evaluation of new programs. - Timetabling and results processing, collecting and analysing quality of teaching data, and providing statistical data for Commonwealth reports. - Support for Teaching and Learning Selection Committees- Prepare Statistical reporting for government bodies Key achievements: • Awarded University Wide Administration Cultural Diversity Award• Coordinator-in-chief for consortium Masters of Public Health program for The University of Melbourne, Monash University, Deakin University and La Trobe University. This was the first program of its kind in Victoria, and required very careful planning and coordination. • Set up new Master of Epidemiology including extensive research to write full business case approved by Academic Board, attracting nine enrolments in its first year and gaining resourcing to retain staff

Diploma Of Property Services (Asset And Facilities Management), Rmit University, 2011, Facilities Planning And Management

This program focuses on the operation and maintenance of a building across a variety of situations incorporating people, location.

Certificate Iv: Use Sustainable Energy Practices: Implement Environment Sustainable Practices, Rmi, Sustainability Studies

Career Discovery – Building Design And Drawing, Rmit University, 2010

Sustainability In The Built Environment, 3Rd Year Postgraduate Subject, Rmit University, 2010, Sustainability Studies

Graduate Diploma In Building Surveying, Holmesglen Tafe, 2009 (1St Year)

Certificate In Frontline Management, Rmit University, 2005, Human Resources Management/Personnel Administration, General

Graduate Diploma In Applied Psychology, Applied Psychology

Introduction To Clinical Psychology, Austin And Repatriation Hospital, Clinical Psychology

Bachelor’S Degree, Psychology, Economics